SOP_NUMBER: 226.05-att-2
TITLE: Statements Regarding Confidentiality of Images and Information Generated by Non-Medical X-Ray Devices and Rapid Identification Fingerprint Scanners
DIVISION: Field Operations
TOPIC_AREA: Policy-Entry/Search/Emergencies/Escapes
EFFECTIVE_DATE: 2023-03-16
WORD_COUNT: 409
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/185098
URL: https://gps.press/sop-data/226.05-att-2/

SUMMARY:
This is a confidentiality agreement form that employees must sign to acknowledge they understand the strict confidentiality requirements for images and information obtained through non-medical x-ray devices used for screening visitors and employees, and criminal background information from fingerprint scanners. Unauthorized disclosure, reproduction, or discussion of these images and information is prohibited and can result in disciplinary action up to and including termination of employment. The form documents that personnel have read and understand these confidentiality obligations.

KEY_TOPICS: confidentiality agreement, x-ray devices, fingerprint scanner, GCIC/NCIC, criminal background check, visitor screening, employee screening, unauthorized disclosure, disciplinary action, termination, portal security, image protection, information security

ATTACHMENTS:
  1. Quarterly Radiation Inspection Report
     URL: https://gps.press/sop-data/226.05-att-1/
  2. Statements Regarding Confidentiality of Images and Information Generated by Non-Medical X-Ray Devices and Rapid Identification Fingerprint Scanners
     URL: https://gps.press/sop-data/226.05-att-2/
  3. Radiation Equipment Shift Checklist
     URL: https://gps.press/sop-data/226.05-att-3/
  4. Attachment 4 - Radiation Symbol
     URL: https://gps.press/sop-data/226.05-att-4/

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FULL TEXT:
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226.05
Attachment 2

03/16/2023

# **GEORGIA DEPARTMENT OF CORRECTIONS** **FIELD OPERATIONS**

**State Offices South Tift Campus**

**Gibson Hall – 1** **[st]** **Floor**

**Forsyth, GA 31029**
**(478) 992-5101 – Fax (478) 992-5210**


Brian Kemp Tyrone Oliver
_Governor                                                                  Commissioner_

## **STATEMENTS REGARDING CONFIDENTIALITY OF IMAGES AND** **INFORMATION GENERATED BY NON-MEDICAL X-RAY DEVICES AND** **RAPID IDENTIFICATION FINGERPRINT SCANNERS**


It is the commitment of this Department to provide all personnel with the necessary tools for a
work environment conducive to personal and professional satisfaction, while at the same time
achieving the goals and mission of this Department. All personnel are hereby forewarned that
releasing images generated by non-medical x-ray devices and criminal background information
obtained through the use of the Rapid Identification Fingerprint Scanner to any unauthorized
personnel of this Department or other personnel or individuals conducting business with the
Department is unlawful and strictly prohibited by Departmental policy. The Department further
wishes to provide all personnel with a clear understanding, that all such images and information
are confidential and if released without authorization is a basis for disciplinary action which,
presumptively, shall be termination. The Asst. Superintendent; Superintendent; Deputy Warden of
Security; Warden; Regional Director; Director, Facilities Admin/Support; Director, Field
Operations; or the Office of Legal Services only may authorize release of these images and
information as specified by Georgia law.

Portal Sergeants and Correctional Officers shall use non-medical x-ray devices to search visitor
and employees. You are strictly prohibited from photographing, reproducing, transmitting
electronically, or discussing any images or information revealed during the use of all non-medical
x-ray devices, unless authorized to do so.

Entry Portal Sergeants and Correctional Officers shall use the Rapid Identification Fingerprint
Scanner to confirm the identity and GCIC/NCIC history of visitors and employees, you are strictly
prohibited from discussing, disclosing, revealing, or transmitting electronically any information
obtained as a result of a criminal background check unless authorized to do so **.**

As Acknowledgement of the above statements, you understand that releasing unauthorized
information and images is a violation of policy and is a basis for disciplinary action up to and
including dismissal from employment and/or prosecution. Your signature below acknowledges
that you read the above statements requiring you to protect images and information revealed
through the use of non-medical x-ray devices and Rapid Identification Fingerprint Scanners. You
are aware that this statement becomes a part of your official personnel records.

**Employee Signature: _________________________________   Date Signed: ____________**

**Employee’s Printed Name: ____________________________   Employee ID#: __________**


Record Retention: Upon completion, this form shall be retained permanently in the official personnel file.