SOP_NUMBER: 227.02-att-7
TITLE: Codes for Rejected Grievance (Formal)
REFERENCE_CODE: IIB05-0001
DIVISION: Unknown
TOPIC_AREA: 227 Policy-Facilities Conditions of Confinement
EFFECTIVE_DATE: 2019-05-10
WORD_COUNT: 205
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105708
URL: https://gps.press/sop-data/227.02-att-7/

SUMMARY:
This form document outlines the specific codes and reasons why a formal grievance filed by an incarcerated person may be rejected by the Georgia Department of Corrections. It identifies ten categories of rejection, including grievances with multiple issues, those filed outside required timeframes, non-grievable matters, and grievances containing threats or profanity. Staff use these codes when denying grievance acceptance to ensure consistent application of grievance policy.

KEY_TOPICS: grievance rejection, grievance codes, formal grievance, non-grievable issues, grievance procedures, inmate grievances, offender complaints, grievance filing requirements, administrative segregation, sexual abuse reporting, GOAL devices, timeframe violations

ATTACHMENTS:
  1. Offender Grievance Form
     URL: https://gps.press/sop-data/227.02-att-1/
  2. Staff Local Investigative Report and Recommendation Form
     URL: https://gps.press/sop-data/227.02-att-2/
  3. Witness Statement Form
     URL: https://gps.press/sop-data/227.02-att-3/
  4. Warden's/Superintendent's Grievance Response Form
     URL: https://gps.press/sop-data/227.02-att-4/
  5. Grievance Appeal to Central Office Form
     URL: https://gps.press/sop-data/227.02-att-5/
  6. Accepted_ Notification of Referral to Office of Professional Standards
     URL: https://gps.press/sop-data/227.02-att-6/
  7. Codes for Rejected Grievance (Formal)
     URL: https://gps.press/sop-data/227.02-att-7/
  8. Grievance Resolution/Drop Form (Attachment 8)
     URL: https://gps.press/sop-data/227.02-att-8/
  9. Central Office Appeal Response Form
     URL: https://gps.press/sop-data/227.02-att-9/
  10. Active Grievances Process Form
     URL: https://gps.press/sop-data/227.02-att-10/
  11. Warden's_Superintendent's Rejected Grievance Response
     URL: https://gps.press/sop-data/227.02-att-11/
  12. Rejected_ Notification of Referral to the Office of Professional Standards
     URL: https://gps.press/sop-data/227.02-att-12/
  13. Rejected_ Notification of Referral to the Facility ADA Coordinator
     URL: https://gps.press/sop-data/227.02-att-13/
  14. Accepted_ Notification of Referral to the Facility ADA Coordinator
     URL: https://gps.press/sop-data/227.02-att-14/

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FULL TEXT:
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SOP 227.02
Attachment 7

5/10/19

# **Codes for Rejected Grievance** **(Formal)**


1. More than one (1) issue per grievance.
2. Grievance filed out of time frames as outlined in policy.
3. Non-grievable issues:


a. Does not affect the offender personally;
b. Issues outside of the Department’s control, including parole decisions, sentences,

probation revocation, court decisions, and any matters established by the laws of the
state;
c. Disciplinary actions, including any warnings, sanctions, fees, or assessments;
d. Involuntary Assignment to Administrative Segregation;
e. Co-Pay Charges for Health Care;
f. Transfer of offender between Institution;
g. Housing assignments, program assignments, security classifications or work assignments,

unless there is an alleged threat to the offender’s health or safety;
h. Requests for special religious accommodation outside the accommodations allowed for

by policy;
i. Sexual Abuse and Sexual Harassment shall be forwarded to the Institutional Sexual
Assault Response Team (SART) and processed according to SOP 208.06;
j. GOAL Devices including issuance, usage, access, loss or termination of privileges, repair
or replacement of the tablets, etc.

4. Grievance includes threats, profanity or racial slurs.
5. Grievance contains any extra pages other than those allotted and has any writing on the

backside of a page.


Retention Schedule: This form shall be utilized as instructed in the SOP until revised or obsolete.