SOP 227.06-att-1: Mail Items Rejection Form

Division:
Facilities/Conditions of Confinement
Effective Date:
February 26, 2018
Reference Code:
IIB04-0001
Topic Area:
227 Policy-Facilities Conditions of Confinement
PowerDMS:
View on PowerDMS
Length:
240 words

Summary

This form is used by mail inspectors to notify senders when mail items addressed to offenders are being rejected or held due to policy violations. The form documents the specific reason(s) for rejection, including prohibited materials such as sexually explicit content, unauthorized currency, drug/alcohol references, weapons information, gang paraphernalia, or items lacking prior approval. Senders have 30 calendar days to arrange pickup or pay return postage, or items will be destroyed or donated.

Key Topics

  • mail rejection
  • mail inspection
  • prohibited mail items
  • sexually explicit materials
  • gang paraphernalia
  • unauthorized currency
  • weapons
  • drug references
  • mail policy
  • offender mail
  • facility security
  • contraband mail
  • mail appeal

Full Text

SOP 227.06 (IIB04-0001)

ATTACHMENT 1

2/26/18

MAIL ITEMS REJECTION FORM

TO SENDER: Date:

FROM: Mail Inspector:
Facility/Center

SUBJECT: Offender:
A. The item(s) of mail is being returned/ held for you for the reason(s) indicated:

( ) Contains or depicts sexually explicit materials or gang related paraphernalia.

( ) Unauthorized currency (personal checks or cash, checks, debit cards, credit cards,
pre-paid or stored value cards, any type of account numbers, any type of digital/electronic
currency or money orders)

( ) Depicts Brewing of alcoholic beverages, or the manufacture of drugs or other unlawful
substances or depicts the use of alcohol or drugs

( ) Depicts the construction of weapons, the use of weapons and material that depicts
violence and causes disruption of facility/center security.

( ) Prior approval has not been issued to inmate for:
________________________________
( ) Contains Stamps.

( ) Other:

B. Offender Appeal for Rejection of Publication (see section VI.J of SOP) [state reason

for appeal of rejection]:

__________________________________________ __________________________________________________
(Offender) (Mail Inspector)

If items are being held, you have 30 calendar days to do one of the following:

( ) Arrange to have the items picked up. Advise the Property Room Office of th e name of

the person who will pick up the items and the date they will be picked up.

( ) Provide $ for return mail.

If you do not choose either option within 30 days, the items will be destroyed or donated to charity.

Copy: offender

Retention Schedule: Upon completion, this form shall be placed in the offender’s case history file.

Attachments (1)

  1. Mail Items Rejection Form (240 words)
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