SOP_NUMBER: 228.01
TITLE: Safety - Sanitation Inspections
REFERENCE_CODE: IIB01-0018
DIVISION: Facilities Division
TOPIC_AREA: 228 Policy-Facilities Sanitation
EFFECTIVE_DATE: 2018-03-29
WORD_COUNT: 1942
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106145
URL: https://gps.press/sop-data/228.01/

SUMMARY:
This policy establishes standards and procedures for maintaining cleanliness, sanitation, and safety at all Georgia Department of Corrections facilities and centers. It requires correctional officers to conduct daily sanitation inspections of housing units and other facility areas, the Warden/Superintendent to conduct formal weekly inspections and informal daily inspections, and designates a Facility Safety and Sanitation Officer to oversee compliance with state and local sanitary codes. Life, health, and occupational safety concerns must be addressed immediately.

KEY_TOPICS: sanitation inspections, facility cleanliness, health and safety, housing units, corrective actions, maintenance requests, Warden inspections, safety committee, inspection reports, deficiencies, GDC facilities, offender housing, state sanitary codes, weekly inspections, safety standards

ATTACHMENTS:
  1. Safety and Sanitation Inspection Form
     URL: https://gps.press/sop-data/228.01-att-1/
  2. Weekly_Monthly Safety_Sanitation Inspection Report
     URL: https://gps.press/sop-data/228.01-att-2/
  3. Facility Staff and Offender Injury Prevention Plan (Template)
     URL: https://gps.press/sop-data/228.01-att-3/

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|
|**Policy Number:** 228.01|<br>**Effective Date:** 3/29/2018<br>|<br>**Page Number:** 1 of 7<br>|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Facilities Division<br>|**Access Listing:**<br>Level I: All Access<br>|



**I.** **Introduction and Summary:**

All state facilities and centers will maintain the highest possible standards of
cleanliness, sanitation, and safety. The Warden/Superintendent, with the assistance
and guidance of the facility or center physician and other necessary aides, shall be
responsible for the direction, coordination, and supervision of all activities associated
with the maintenance of high standards of sanitation, cleanliness, and safety at their
facility or center. Frequent inspections and prompt corrective actions to reduce or
eliminate deficiencies noted are required. Each facility and center is required to
comply with all state and local sanitary codes and regulations as published by the
Department of Public Health or the applicable County Board of Health, as appropriate.
This policy is applicable to all state facilities and centers housing Georgia Department
of Corrections (GDC) Offenders and all properties located at State Offices South at
Tift College (SOSTC or Campus).

**II.** **Authority:**

A. GDC Board Rules: 125-2-3-.01, 125-2-3-.06, and 125-2-3-.07;

B. GDC SOPs: 228.02 Facility/Center Barber/Cosmetology Shops, 226.01 Searches,

Security Inspections, and Use of Permanent Logs, 507.04.71 Environmental
Health and Safety, 511.03 Departmental Fire and Life Safety Program, 409.04.10
Sanitation, 409.04.18 Inspection and Storage, and 410.03 Maintenance and
Physical Plant Operations; and

C. ACA Standards: 1-CTA-3D-02, 2-CO-4D-01, 4-4162, 4-4184, 4-4185, 4-4329

(MANDATORY), 4-4331 (MANDATORY), 4-4332 (MANDATORY), 4-4333,
4-4420, and 4-4455 (MANDATORY).

**III.** **Definitions:**

A. **Offender**    - An individual that has been found guilty of a crime and as a result is

serving a sentence in a facility or center operated by or under the supervision of
the Georgia Department of Corrections.

B. **Regional Safety Inspector** **-** A qualified safety official located in the regional area

of the facility.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
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|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|
|**Policy Number:** 228.01|<br>**Effective Date:** 3/29/2018<br>|<br>**Page Number:** 2 of 7<br>|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Facilities Division<br>|**Access Listing:**<br>Level I: All Access<br>|



C. **Safety and Sanitation Officer -** The correctional officer assigned to implement

and monitor the safety and sanitation procedures for the facility.

D. **Sanitation and Safety Program**    - Facility program coordinated by the Safety and

Sanitation Officer to insure the items listed in Section IV.4. a-f.

E. **Safety Committee**    - Facility committee including department heads and the Safety

and Sanitation Officer.

**IV.** **Statement of Policy and Applicable Procedures:**

GDC shall provide a safe and healthy environment, as well as working conditions, for
both employees and Offenders through safety and sanitation procedures.


A. Facility Safety and Sanitation Duties:


1. Correctional officers: Correctional officers, shall be responsible for conducting

daily sanitation inspections of their assigned post(s). This shall include the
Offender’s housing units and all other areas of the facility. These inspections
shall be recorded on Attachment 1, Sanitation Inspection Report, and shall be
completed on each shift. It shall be the correctional officer’s responsibility to
complete the Sanitation Inspection Report, in its entirety, which shall include
completing a corrective action for all areas that were unacceptable.
Completing a corrective action plan shall include submitting a Maintenance
Request(s) Form (Attachment 1 of SOP 410.03), where applicable. Once
completed, the Sanitation Inspection Report and Maintenance Request(s)
Forms, if applicable, shall be forwarded to the shift supervisor for review. Once
reviewed, it shall be the shift supervisor’s responsibility to forward the
Sanitation Inspection Reports to the Facility Safety and Sanitation Officer, and
Maintenance Request Forms to the Maintenance Department.


2. Warden/Superintendent and/or designee:


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|
|**Policy Number:** 228.01|<br>**Effective Date:** 3/29/2018<br>|<br>**Page Number:** 3 of 7<br>|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Facilities Division<br>|**Access Listing:**<br>Level I: All Access<br>|



a. There shall be weekly mandatory scheduled and periodic unscheduled

safety and sanitation inspections of all areas of the institution's living and
activity areas by the Warden/Superintendent, Deputy Wardens/Asst.
Superintendent, and designated department heads. The mandatory
inspections encourage informal contact with staff and Offenders and
provides an opportunity for the inspector(s) to informally observe living
and working conditions.

b. Informal Inspections: The Warden/Superintendent or in their absence, the

senior official present (Deputy Warden(s)/Asst. Superintendent), and
designated department heads shall informally tour and inspect the facility
including living and activity areas every work day including holidays and
weekends.

c. Formal Inspections:


i. At a minimum, formal inspections of all areas including the

barbershop/cosmetology shop and any unoccupied areas shall be
scheduled at least once each week and shall be performed by the
Warden/Superintendent or designee of custodial facilities.

ii. Formal inspections shall be followed by a Weekly/Monthly

Safety/Sanitation Inspection Report (Attachment 2, Weekly/Monthly
Safety/Sanitation Inspection Report of this SOP which is a template)
noting the deficiencies encountered in the area or department, as well
as suggestions and recommendations to be carried out as soon as they
have been read and approved by the Warden/ Superintendent or
designee. The Warden/Superintendent at each facility shall follow
Attachment 2, (Template) when creating a Weekly/Monthly
Safety/Sanitation Inspection Report. The report should be made
specific to the facility.

iii. Departments and areas with an overall unsatisfactory report shall be re
inspected within seven (7) business days. The date and time for this re

|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|
|**Policy Number:** 228.01|<br>**Effective Date:** 3/29/2018<br>|<br>**Page Number:** 4 of 7<br>|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Facilities Division<br>|**Access Listing:**<br>Level I: All Access<br>|



inspection shall be noted in the initial report to the
Warden/Superintendent or designee.

iv. Life, health, and occupational safety concerns shall be addressed and

corrected immediately, with the order of completion being dictated by
the seriousness of the situation.


3. Facility Safety and Sanitation Officer:


a. The Warden/Superintendent at each facility or center shall designate a staff

member as the Facility Safety and Sanitation Officer.

b. The Facility Safety and Sanitation Officer shall be responsible for ensuring

that the facility complies with applicable health codes and regulations of
the governing jurisdiction. They also have to ensure that all institutional
work, industry, and vocational education programs meet minimum
applicable federal, state, or local work, health, and safety standards.

c. The Facility Safety and Sanitation Officer shall be responsible for

conducting, coordinating, and overseeing thorough daily, weekly, monthly,
and annual sanitation inspections of all areas within the facility. These
inspections may be conducted by qualified departmental staff (Regional
Safety Inspectors), federal, state, and/or local sanitation and health officials
(Central Office Staff, Department of Health, Department of Agriculture,
etc.). These inspections shall be documented on Attachment 2,
Weekly/Monthly Safety/Sanitation Inspection Report, that shall contain a
corrective action plan for all deficiencies found, and a date/time/results of
re-inspection of the area, if applicable.

d. A monthly inspection report shall be completed, utilizing Attachment 2,

Weekly/Monthly Safety/Sanitation Inspection Report, by compiling the
weekly reports, to include the deficiencies, if any, corrective actions taken,
if applicable, and date/time/results of re-inspection, if applicable. This
report shall be forwarded to the Warden/Superintendent for


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|
|**Policy Number:** 228.01|<br>**Effective Date:** 3/29/2018<br>|<br>**Page Number:** 5 of 7<br>|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Facilities Division<br>|**Access Listing:**<br>Level I: All Access<br>|



review/approval and shall be maintained by the Facility Safety and
Sanitation Officer, for one (1) year.

e. The Facility Safety and Sanitation Officer shall be responsible for ensuring

the facility has a written plan to address offender and staff injury
prevention. The plan shall be based on an analysis of the facilities injury
history and include methods for identification of problems and prevention
or corrective measures. Refer to Attachment 3, Facility Offender/Staff
Injury Prevention Plan (Template.)

4. Potential health problems and occupational health and safety problems shall be

communicated to the supervisory staff at the monthly Safety Committee
Meeting. The Safety and Sanitation Officer or designated staff member shall
serve as coordinator of a Sanitation and Safety Program and insure that:


a. All areas of the facility are clean and orderly;

b. Lighting, ventilation, and heating equipment are functioning properly;

c. No fire, safety, or health hazards exist;

d. All plumbing equipment (including toilets, sinks, and showers) are

operating properly;

e. Janitorial closets in living units and activity areas shall be equipped with a

sink and cleaning implements; and

f. There has been a review of previous reports of deficiencies and a follow
up on corrective action(s) taken for such deficiencies.


5. A housekeeping plan shall be developed at each facility to include the

following:


a. A cleaning schedule for each area of the facility;
b. Specific assignments for Offenders assigned as sanitation orderlies;


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|
|**Policy Number:** 228.01|<br>**Effective Date:** 3/29/2018<br>|<br>**Page Number:** 6 of 7<br>|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Facilities Division<br>|**Access Listing:**<br>Level I: All Access<br>|



c. A time schedule for duty completion;

d. Specific instructions for the cleaning of:


i.  Floors and doors;

ii.  Offender quarters;

iii. Offender personal property;

iv. Walls and windows;

v.  Toilets and shower facilities;

vi.  Equipment; and

vii. Storage areas.

e. Waste disposal procedures:


i.   Daily collecting/emptying of liquid/solid waste; and

ii.  Biohazardous waste.

f. Instructions for the acquisition, utilization, and storage of cleaning supplies

and equipment; and

g. Vermin control procedures.


B. Campus Safety and Sanitation Duties:


1. Correctional Officers, assigned to State Office South at Tift College (SOSTC

or Campus), shall be responsible for conducting daily sanitation inspections of
their assigned areas. These inspections shall include all properties located on


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|**Policy Name:**Safety - Sanitation Inspections|
|**Policy Number:** 228.01|<br>**Effective Date:** 3/29/2018<br>|<br>**Page Number:** 7 of 7<br>|
|**Authority:** <br>Commissioner <br>|**Originating Division:** <br>Facilities Division<br>|**Access Listing:**<br>Level I: All Access<br>|



the Campus, both residential and non-residential. These inspections shall be
recorded on Attachment 1, Sanitation Inspection Report. It shall be the
Correctional Officer’s responsibility to complete Attachment 1, Sanitation
Inspection Report, in its entirety, which shall include a corrective action for all
areas that were unacceptable and submitting a Maintenance Request(s) Form,
where applicable. Once completed, the Sanitation Inspection Report and
Maintenance Request(s) Forms, if applicable, shall be forwarded to the
appropriate supervisor(s) as designated for review. Once reviewed,
Attachment 1 and the Maintenance Request(s), if applicable, shall be
forwarded to the Campus Safety and Sanitation Officer or designee.

2. The Superintendent or designated staff member shall make scheduled and

periodic unscheduled safety and sanitation inspections of all areas within State
Office South at Tift College.

3. Properties at SOSTC, shall receive monthly formal inspections by the Campus

Superintendent or designee using Attachment 1 and informal weekly
inspections by Campus security.

**V.** **Attachments:**

Attachment 1: Sanitation Inspection Report
Attachment 2: Weekly/Monthly Safety/Sanitation Inspection Report (Template)
Attachment 3: Facility Offender/Staff Injury Prevention Plan (Template)


**VI.** **Record Retention of Forms Relevant to this Policy:**

Upon completion, Attachment 1 and the actual copy of the facility’s report
(Attachment 2) and plan (Attachment 3) shall be maintained for one (1) year and then
shall be destroyed.