SOP_NUMBER: 228.02
TITLE: Facility/Center Barber/Cosmetology Shops
REFERENCE_CODE: IIB01-0011
DIVISION: Facilities Division
TOPIC_AREA: 228 Policy-Facilities Sanitation
EFFECTIVE_DATE: 2023-06-22
WORD_COUNT: 3131
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/106152
URL: https://gps.press/sop-data/228.02/

SUMMARY:
This policy establishes requirements for operating safe and sanitary barber and cosmetology shops in GDC facilities where offenders receive personal grooming services. The policy covers security procedures for tools and equipment, offender worker qualifications through the Classification Committee, and detailed sanitation standards including hand washing, equipment disinfection, and facility cleanliness. All operations must comply with Georgia State Board of Barbers and Cosmetology regulations.

KEY_TOPICS: barber shop, cosmetology shop, offender grooming, tool control, equipment security, sanitation standards, disinfection procedures, hair clippers, nail clippers, scissors, facility hygiene, personal grooming services, towel protocols, waste management, blood-borne pathogens

ATTACHMENTS:
  1. Sanitation Inspection Report
     URL: https://gps.press/sop-data/228.02-att-1/
  2. Barber/Cosmetology Shop Rules
     URL: https://gps.press/sop-data/228.02-att-2/
  3. Institutional Barber/Cosmetologist and Staff Member Orientation Checklist
     URL: https://gps.press/sop-data/228.02-att-3/
  4. Cosmetology Request Form
     URL: https://gps.press/sop-data/228.02-att-4/

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 1 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|


**I.** **Introduction and Summary:**





Facilities and Centers shall provide an area designated as the Barber and
Cosmetology Shop for Offender personal grooming. The hours of operation shall be
posted for view. The Barber and Cosmetology Shop area shall be operated in a safe
and sanitary manner. Barber and Cosmetology services provided for Offenders shall
comply with all applicable governmental regulations and standards and health
requirements as outlined within this policy.

**II.** **Authority:**

A. Ga. Comp. R. & Regs. R.: 125-2-3-.04 and 125-3-2-.04.

B. Ga. Comp. R. & Regs.: Georgia State Board of Barbers: 70-4 Dealing with

Establishment and 70-5 Sanitation and Health.

C.  Ga. Comp. R. & Regs.: Georgia State Board of Cosmetology: 130-4 Dealing

with Establishment and 130-5 Sanitation and Health.

D. GDC SOPs: 106.11 Religious Accommodations, 218.01 Key and Lock Control,

218.02 Control of Tools and Equipment, 220.03 Classification Committee,
221.03 Offender Photo Identification Cards, and 228.01 Safety - Sanitation
Inspections; and

E. ACA Standards: 2-CO-4D-01, 5-ACI-3D-18, 5-ACI-5D-01 (Mandatory), 5-ACI
5D-15, 4-ALDF-4B-07, and 4-ALDF-6A-08.

**III.** **Definitions:**

A. **Barber/Cosmetologist**    - The Offender assigned by the facility Classification

Committee to work on the Barber and Cosmetology Shop detail assignment.

B. **Barber and Cosmetology Shop**    - Area designated by the facility for Offender

personal grooming.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 2 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



C. **Care and Custody**    - GDC section that provides the necessary and approved

supplies.

D. **Classification Committee**    - A committee organized by the chief counselor

designed to place Offenders in appropriate programming, detail assignment, etc.
See SOP 220.03.

E. **Medical Director**    - The facilities director of the medical unit.


F. **Offender**    - A person who has been placed under the Supervision of the Georgia

Department of Corrections.

G. **Sanitation and Safety Officer**    - The correctional officer assigned to implement

and monitor the safety and sanitation procedures for the facility.

**IV.** **Statement of Policy and Applicable Procedures:**

A. Security:


1. Facility and Center Barber and Cosmetology Shops shall be secured when not

in use.

2. All hair cutting implements and tools assigned to and utilized in the Barber

and Cosmetology Shop area shall be carefully controlled in accordance with
SOP 218.02, Control of Tools and Equipment.

3. Nail clippers shall be numbered, added to the tool inventory, shadow
boarded, and tethered and chained (locked to a fixed item).

4. All hair cutting implements and tools assigned to the Barber and

Cosmetology Shop area shall be inventoried at the close of business each day.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 3 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



5. Prior to assignment to the Barber and Cosmetology Shop, all Offenders shall

be approved by the Classification Committee.

B. Sanitation:


1. Barbers and Cosmetologists shall thoroughly wash their hands with soap and

water before rendering service to each person.

2. Hair clippings and nail clippings shall be swept up between cuttings and

deposited in an approved waste container.

3. Floors shall be cleaned daily with a disinfectant-based cleaning solution.


4. Furniture, equipment, appliances, walls, and ceilings shall be kept in a clean

and sanitary condition at all times.

5. Scissors, hair clippers, combs, nail clippers, and all other utensils, or anything

that comes in contact with the head, face, neck, or hair shall be maintained in
good repair, thoroughly cleaned, and disinfected in accordance with labeled
directions on the disinfectant after final use on each person.

6. Any hair cutting implements or tools with a broken guard or other damage

that further exposes the cutting blade or creates sharp edges which could
come into contact with the skin shall not be used.

7. The Barber and Cosmetologist shall inspect all Barber and cosmetology

equipment prior to each use to insure there is no blood or debris present that
may have escaped the cleaning process.

8. Hot and cold running water shall be accessible for each Barber and

Cosmetology Shop and satellite shops. Paper towels shall be available in each
Barber and cosmetology shop.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 4 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



9. Satellite Barber and Cosmetology Shops shall abide by the same sanitation

practices as the main Barber shop.

10. Each Barber and Cosmetologist shall practice good personal hygiene, be in

good health, maintain neat personal appearance, and keep fingernails in a
clean and neat manner.

11. Covered waste containers shall be utilized for used cloths and towels.


12. All solid waste material shall be deposited in a nonabsorbent, washable, and

covered container until properly disposed.

13. If towels or cloths are used, they shall only be used with one person until

properly laundered.

14. The Barber and cosmetology chair headrest, if present, shall be protected

with a clean towel or sheet of paper for each patron.

15. Sanitary paper neck strips shall be placed around the neck of the person so

that the hair cloth does not come into contact with the skin.

16. Nail clippers shall be properly cleaned with a clean and disinfected scrub

brush and liquid soap or detergent under running water to remove all visible
debris and residue. They shall be cleaned by a Barber or orderly trained in the
methods of proper cleaning before use on each patron.

17. A disinfectant, bactericide or Barbicide containing minimum active

ingredients of Alkyl-(50% C14, 40% C12, 10% C16), Dimethyl Benzyl
Ammonium Chloride-5.12% and Isopropyl Alcohol 14.00%, (or any product
comparable in nature as supplied by Care and Custody) and designed to kill
Trichophyton interdigitate and Microsporum audouinii within 10 minutes
shall be used to disinfect all brushes, combs, clips, rollers, nail clippers, and
scissors. This disinfectant shall be changed according to the manufacturer’s


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 5 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



directions to maintain the disinfecting properties. A Barber or orderly trained
in the methods of proper disinfecting shall disinfect the items before use on
each patron.

18. A designated blade wash product shall be used to flush accumulated hair

from upper & lower cutting blades. Clippercide spray for hair clippers
containing the minimum active ingredient of Phenyl Phenol-.025% and
Isopropyl Alcohol- 11.00 % (or any product comparable in nature as supplied
by Care and Custody) shall be used to disinfect clipper blades.

19. If the nail clippers come in contact with blood or body fluids, they shall be

disinfected by complete immersion for a minimum of 10 minutes in the
Clippercide that is prepared and used according to the manufacturer’s
directions.

20. No patron shall be serviced who has open lesions on the scalp, neck, or facial

area, unless approved by the Medical Director.

21. No Barber or Cosmetologist shall perform medical therapy of any skin

condition. In particular, there shall be no opening or draining of pustules,
crust, or other skin conditions.


22. In the event of a cut or break in the skin during the Barber and cosmetology

process, bleeding shall be controlled by applying firm pressure with a
suitable substance or item other than an unprotected hand. Bleeding that does
not stop shall be attended to by the medical department.

23. Barber and Cosmetology Shop Rules, Attachment 2, shall be posted in a

conspicuous place in the Barber and Cosmetology Shop(s) and in the library.
Additionally, for those Centers, Probation Detention Centers (PDCs),
Probation Boot Camp (PBCs), etc. with small libraries, the Barber and
Cosmetology Shop Rules (Attachment 2), shall be posted on each bulletin
board in each living unit.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 6 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



24. Attachment 5, Male Grooming Standards Diagrams A and B shall be posted

near Attachment 2, Barber and Cosmetology Shop Rules. Attachment 5, Male
Grooming Standards Diagrams A and B shall also be posted in the I.D. room,
dining hall, education, and the medical area.

25. If the Barbershop does not have the sanitation supplies required by this

procedure, the shop shall not operate until the proper supplies are provided.

26. Hair clippers used by Offenders with shaving passes shall be cleaned and

disinfected by a Barber, or orderly, trained in the methods of proper cleaning
and disinfecting before use on each patron.

C. Inspections and Supervision:


1. The officer assigned to the Barber and Cosmetology Shop shall make daily

sanitation inspections of the shop. The officer shall conduct the inspections
four times per day, when practical, but in no event less than three times per
day during actual operation of the shop. The inspection times should vary day
to day.

2. The officer shall record the inspection times on a separate log maintained in

each Barber and Cosmetology Shop for that purpose. In addition, the date,
time, and results of the inspection shall be recorded on Attachment 1: the
Sanitation Inspection Report. Write "Barber/Cosmetology Shop" in the
Dorm/Building blank space and use every applicable category on the form,
whether or not it is in the Barber Shop section. The report shall be forwarded
to the Sanitation Officer.

3. The Sanitation and Safety Officer shall make scheduled and periodic

unscheduled sanitation inspections of the Barber and Cosmetology Shop area.

a. These comprehensive and thorough inspections shall be scheduled at least

once each calendar month.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 7 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



b. A written report of the inspection, noting all deficiencies, shall be

forwarded to the Warden or Superintendent for review and action.

4. The Sanitation & Safety Officer shall review and complete Attachment 3,

Orientation Checklist for New Barbers, and Cosmetologists to ensure each
Barber, Cosmetologist, or staff member thoroughly understands the sanitation
procedures for the Barber and Cosmetology Shop prior to being assigned
Barber/Cosmetology Shop responsibilities.

5. Offenders shall be encouraged to report sanitation violations in the Barber

and Cosmetology Shop to the Sanitation and Safety Officer or the Warden.
The Sanitation and Safety Officer or the Warden shall maintain a record of
the reported violation and any action taken to address the violation.

D. Appointment Procedures for Cosmetology Services: All female Offenders shall

complete and send Attachment 4, Cosmetology Request Form, to the designated
staff member. The form must have the Offender's name, ID number, date, detail
(a.m. or p.m.), off days, counselor, housing assignment, and services requested.
(Perm, curls, haircut, etc.).


E. Hair Care Guidelines for Male Offenders:


1. Each male Offender shall satisfy the following guidelines unless otherwise

authorized through the request procedure in S.O.P. 106.11, Religious
Accommodations.

2. Each Offender shall have a conventional haircut.


a. Hair shall not be longer than three (3) inches.


b. Hair shall not extend beyond the point that would reach the collar on an

ordinary shirt.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 8 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



c. Hair shall not cover any part of the ears or eyebrows.

3. Offenders may wear sideburns no longer than at a point even with the bottom

of the ear canal.

4. Offenders will be permitted facial hair, provided that the following standards

are adhered to:


a. Facial hair shall be kept clean and neat. Facial hair shall not be trimmed

or styled in any manner except as outlined in this policy. If an Offender
cannot grow a full beard, he must keep it shaved even throughout his
face. Natural growth patterns for some Offenders may leave areas of the
face with little or no hair growth, making it difficult to grow a full,
complete beard. In such cases, Offenders are required to keep the beard
shaved evenly throughout the face. This does not mean the beard must be
removed. Where hair grows, the beard should be trimmed evenly, up to
the ½ inch limit. The mouche, which is the facial hair under the lower lip,
may be worn with the beard and cannot be worn alone, without other
facial hair. Offenders may not trim or style facial hair to depict symbols,
numbers, letters, lines, unusual shapes, such as the goatee, or any other
such styles and alterations not expressly permitted by this policy.

b. Mustaches worn without a beard are permitted. The mouche cannot be

worn without the beard. Mustaches shall not extend beyond the corners of
the mouth and shall be kept neat and trimmed at all times. When a
mustache and beard are worn together, they cannot be shaved to
disconnect them.

c. Beards are permitted and shall be worn full. The Beard shall be lined

above the Adam’s apple. Beards cannot be worn without a mustache. The
beard shall be lined and neatly groomed. The mouche cannot be worn
without the beard.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 9 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



d. Facial hair shall be no longer than one-half inch (1/2”) in length and

cannot visibly obscure or distort facial contours. See Attachment 5, Male
Grooming Standards Diagrams A and B.

e. Offender I.D. cards shall be reviewed on an on-going basis to determine

if a new card needs to be issued due to changes in physical appearance
including the growth of facial hair. If physical appearance is noticeably
different, a new card shall be issued. See SOP 221.03, Offender Photo
Identification Card.

f. Offenders who do not adhere to the guidelines above will receive

disciplinary action.

F. Hair Care Guidelines for Female Offenders:


1. Each female Offender shall satisfy the following guidelines, unless otherwise

authorized through the request procedure in SOP 106.11, Religious
Accommodations.

a. Hair shall be clean, well groomed, and neat. If dyed, hair shall look

natural, matching the offender’s natural color.

b. Hair shall not contain excessive amounts of grooming aids (mouse, style

gel, hair spray, etc.)
c. Bangs shall not touch below eyebrows when groomed.


d. When long hair is cut to a shorter style and conversely when short hair is

grown to a longer length, the offender shall have a new Offender ID Card
made at her expense. See SOP 221.03, Offender Photo Identification
Card.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 10 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



e. Hair shall be maintained in a style which is neat and not in an extreme or

fad style. Example: Shaving parts into the head or shaving the head
completely.

f. Long hair shall be pulled up off shoulders when working details that

require safety or sanitation considerations. Examples include
maintenance, floor maintenance, food service, paint detail, print shop, etc.

g. In addition, Monday through Friday, except for holidays, all long hair

shall be pulled up off the collar of the uniform, until the completion of the
evening meal.

G. Hair Nets: Offenders shall wear hair nets as required for safety and sanitation for

working certain details e.g., Food Service, and the Facility or Center, through
Care & Custody, shall furnish hair nets.

H. Wigs and Hairpieces: Medical may approve wigs and hairpieces for medical

reasons. The Offender shall bear the expense for the wig or hairpiece.

I. Fingernail Hygiene: Fingernails shall be kept clean and neatly trimmed, so that

the nail does not extend beyond the fingertip. No fingernail shall be shaped or
roughened so that it may be used as a weapon.

J. Facilities Housing Males Only:


1. No Offender shall have nail clippers in their possession or personal property.

2. Fingernails shall be cut each time an Offender is given a haircut, if necessary.

3. The Barber Shop officer shall observe the nails and determine if the Offender

needs his nails clipped.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|**Policy Name:**Facility/Center Barber/Cosmetology Shops|
|**Policy Number:** 228.02|**Effective Date:** 6/22/2023|**Page Number:** 11 of 11|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Facilities Division <br>|**Access Listing:** <br>Level II: Required Offender<br>Access|



4. For Offenders who do not need a haircut but need their nails clipped, the

dorm officer shall give the Offender a pass to the Barber Shop and shall sign
out and back in the Offender to the dorm using the accountability log.

5. Toenails shall be clipped upon request and under the same guidelines above.

6. Offenders shall be seen in medical via the sick call procedure for medical

issues (diabetics, ingrown nails, etc.) with fingernails and toenails.

7. Care and Custody shall provide nail clippers by Requisition.


**V.** **Attachments:**

Attachment 1: Sanitation Inspection Report (duplicate of Attachment 1, SOP 228.01)
Attachment 2: Barber Shop and Cosmetology Rules
Attachment 3: Orientation Checklist
Attachment 4: Cosmetology Request Form
Attachment 5: Male Grooming Standards Diagrams A and B


**VI.** **Record Retention of Forms Relevant to this Policy:**

Upon completion, Attachment 1 shall be maintained locally for one (1) year and then
shall be destroyed. There is no retention schedule for Attachments 2 and 5, as they
shall be posted in the appropriate area as required by this SOP, replaced as needed,
and remain a part of the SOP. Attachments 3 and 4 shall be placed in the Offender’s
institutional file and retained according to the official records retention schedule for
that file.