SOP_NUMBER: 401.12
TITLE: Laundry Procedures
REFERENCE_CODE: IVA01-0014
DIVISION: Executive Division (Office of Professional Development, Care and Custody)
TOPIC_AREA: 401 Policy-OPD, Care and Custody
EFFECTIVE_DATE: 2020-05-27
WORD_COUNT: 711
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105448
URL: https://gps.press/sop-data/401.12/

SUMMARY:
This policy establishes procedures for the collection, processing, and distribution of offender clothing and linens in GDC facilities. It applies to dorm officers and laundry personnel and requires weekly linen and towel exchanges and quarterly blanket exchanges. The policy emphasizes inventory control, documentation through laundry count forms and logbooks, and accountability for all items throughout the laundering process.

KEY_TOPICS: laundry procedures, offender clothing, linen exchange, towel exchange, blanket exchange, laundry count form, inventory control, laundry personnel, dorm officer, clothing request form, laundry logbook, discrepancies, housing changes, unclaimed laundry

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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Laundry Procedures|**Policy Name:**Laundry Procedures|**Policy Name:**Laundry Procedures|
|**Policy Number:** 401.12|**Effective Date:** 5/27//2020|**Page Number:** 1 of 3|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division (Office of<br>Professional Development,<br>Care and Custody)|**Access Listing:**<br>Level I: All Access<br>|



**I.** **Introduction and Summary:**

It shall be the policy of the Georgia Department of Corrections (GDC) to provide
guidance in setting and maintaining proper and accurate Laundry procedures for the
laundering of offender Clothing and Linens including towels. Linen and towel
exchange are allowed at least weekly and blanket exchange is allowed at least
quarterly.


**II.** **Authority:**

**A.** Standards for the Administration of Correctional Agencies: 2-CO-4D-01.

**B.** Standards for Adult Correctional Institutions, with 2014 Standards Supplement:

4-4335, 4-4338 and 4-4340.

**C.** Standards for Adult Correctional Institutions, 5 [th] edition, with 2014 and 2016

Standards Supplement: 5-ACI-4B-17, 5-ACI-5D-07, 5-ACI-5D-10, and 5-ACI5D-12.

**D.** Standards for Adult Community Residential Services, 4 [th] edition, with 2014 and

2016 Standards Supplement: 4-ACRS-4B-02.

**E.** Standards for Adult Local Detention Center, 4th edition, with 2014 and 2016

Standards Supplement: 4-ALDF-4B-02 and 4-ALDF-4B-05.

**III.** **Definitions:**

**A.** **CAPTIVA**    - Georgia Department of Corrections (GDC) Intranet.

**B.** **Clothing**    - State or personal articles of Clothing issued to offenders, to include

but not limited to pants, shirts, underwear and jackets.

**C.** **Linens**    - State issued linen items issued to offenders, to include but not limited to

sheets, pillowcases, towels and washcloths.

**D.** **Laundry**    - Serviceable Clothing and Linens in need of washing or that have

recently been washed.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Laundry Procedures|**Policy Name:**Laundry Procedures|**Policy Name:**Laundry Procedures|
|**Policy Number:** 401.12|**Effective Date:** 5/27//2020|**Page Number:** 2 of 3|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division (Office of<br>Professional Development,<br>Care and Custody)|**Access Listing:**<br>Level I: All Access<br>|



**IV.** **Statement of Policy and Applicable Procedures:**

**A.** **Collecting Laundry:**


1. All Laundry must be collected and inventoried by the dorm officer.

2. The dorm officer will fill out the Laundry Count Form (the form can be

found on CAPTIVA) and list by dorm, the total number of Laundry bags,
Clothing and Linens turned in. The dorm officer will log the total number of
items turned-in for washing in the building logbook. The Laundry Count
Form must accompany the Laundry.

3. Laundry must be escorted to the Laundry area and secured.

**B.** **Laundry Process:**


1. Laundry personnel must count and verify the Laundry turned in by the dorms.

The totals must be documented in the Laundry logbook as “incoming.” Any
discrepancies must be noted on the Laundry count form.

2. After being washed, Laundry must be counted by Laundry personnel and

documented in the Laundry logbook as “outgoing.” Any discrepancies must
be noted on the Laundry Count Form and reported to the Dorm officer. The
Laundry Count Form must accompany the Laundry back to the dorm.

3. Laundry must be secured until it can be escorted back to the respective dorm.

**C.** **Returning Laundry:**


1. All Laundry returning from the Laundry area must be passed out by the dorm

officer, after all details have returned to the dorm.

2. Quantity of returned items must be counted and verified against the Laundry

Count Form. Any discrepancies should be documented and logged in the
building logbook.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Laundry Procedures|**Policy Name:**Laundry Procedures|**Policy Name:**Laundry Procedures|
|**Policy Number:** 401.12|**Effective Date:** 5/27//2020|**Page Number:** 3 of 3|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division (Office of<br>Professional Development,<br>Care and Custody)|**Access Listing:**<br>Level I: All Access<br>|



3. If a shortage has occurred, a Clothing Request Form (the form can be found

on CAPTIVA) must be filled out and signed by the prisoner and verified by
the dorm officer. This form must be turned-in to the Clothing issue officer.

**D.** **Housing Changes:**


1. All Laundry belonging to prisoners involved in housing changes, after

Laundry was taken-up, shall have their Laundry forwarded to them by the
dorm officer before shift change.


**E.** **Unclaimed Laundry:**


1. All unclaimed Laundry will be documented in the building logbook and

turned-in to the Clothing issue officer.

**Note:** See CAPTIVA for all forms related to this policy.


**V.** **Attachments:**

None.

**VI.** **Record Retention of Forms Relevant to this Policy:**

Upon completion, all forms shall be maintained for six (6) months, then destroyed.