SOP_NUMBER: 402.01-att-3
TITLE: Receiving Report
REFERENCE_CODE: IVB01-0001
DIVISION: Administrative & Finance
TOPIC_AREA: 402-405 Policy-Administration and Finance
EFFECTIVE_DATE: 2020-09-23
WORD_COUNT: 142
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/182413
URL: https://gps.press/sop-data/402.01-att-3/

SUMMARY:
This form is used by the Georgia Department of Corrections to document and verify receipt of items from vendors. The receiving agent must personally examine all delivered items and certify that they match the purchase order in kind, specification, and quantity. The completed form must be retained for five years after property disposition before being destroyed.

KEY_TOPICS: receiving report, inventory receipt, vendor delivery, purchase order verification, receiving agent, equipment documentation, item acceptance, delivery verification, property receipt, GDC form

ATTACHMENTS:
  1. Property Transfer Form
     URL: https://gps.press/sop-data/402.01-att-1/
  2. Surplus Property Affidavit of Disposal
     URL: https://gps.press/sop-data/402.01-att-2/
  3. Receiving Report
     URL: https://gps.press/sop-data/402.01-att-3/
  4. Equipment on Loan or Repair
     URL: https://gps.press/sop-data/402.01-att-4/

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FULL TEXT:
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SOP 402.01
Attachment 3

9/23/20
# **GEORGIA DEPARTMENT OF CORRECTIONS** **Receiving Report #:**

|Received From: Vendor Name and Address|Col2|VIA: Delivery Company Name or Truck Line Name|Col4|
|---|---|---|---|
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|**Delivery Date:**|**Reference #:**|**Reference #:**|**Date:**|
|**UNIT REQUESTING ITEM:**|**UNIT REQUESTING ITEM:**|**UNIT REQUESTING ITEM:**|**UNIT REQUESTING ITEM:**|


|UNIT REQUESTING|Col2|ITEM:|Col4|Col5|Col6|
|---|---|---|---|---|---|
|Equipment Only|Equipment Only|Quantity<br>Received|<br> Unit|<br>Description of Items|<br>Total|
|Decal #|Serial #|Serial #|Serial #|Serial #|Serial #|
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As Receiving Agent, I have this day personally examined the items received as listed and shown on the delivery receipt, and do hereby
certify that they are the same items as to kind, specification, and quantity as shown on the purchase order.

Receiving Agent signature Division, Institution, or Center Name


Retention Schedule: After disposition of property, this form shall be maintained for five (5) years, and after that destroyed.