SOP_NUMBER: 402.01-att-4
TITLE: Equipment on Loan or Repair
REFERENCE_CODE: IVB01-0001
DIVISION: Administrative & Finance
TOPIC_AREA: 402-405 Policy-Administration and Finance
EFFECTIVE_DATE: 2020-09-23
WORD_COUNT: 69
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/182418
URL: https://gps.press/sop-data/402.01-att-4/

SUMMARY:
This is a property control form used by the Georgia Department of Corrections to document equipment that is loaned to other facilities or released for repair. The form tracks the item's identification information, who released it, who received it, and when it was returned, ensuring accountability for GDC equipment. Records must be retained for five years after equipment is returned.

KEY_TOPICS: property control, equipment accountability, equipment on loan, equipment repair, equipment tracking, facility property, barcode tracking, serial number, property release form, equipment return

ATTACHMENTS:
  1. Property Transfer Form
     URL: https://gps.press/sop-data/402.01-att-1/
  2. Surplus Property Affidavit of Disposal
     URL: https://gps.press/sop-data/402.01-att-2/
  3. Receiving Report
     URL: https://gps.press/sop-data/402.01-att-3/
  4. Equipment on Loan or Repair
     URL: https://gps.press/sop-data/402.01-att-4/

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FULL TEXT:
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# **GEORGIA DEPARTMENT OF CORRECTIONS**
## **PROPERTY CONTROL SECTION** **EQUIPMENT ON LOAN OR REPAIR**

**SECTION 1**


Facility: Date:


Item Name:


Item Description:


Barcode: Serial #:



SOP 402.01
Attachment 4

9/23/20


## **Released By: Repair Agency:**

Name:


Title:


Facility:

## **Loaned To: Released for Repair By:**


Name: Name:


Title: Title:


Facility: Facility:


**Returned by:**
**Facility or**
**Repair Agency:**


**Date:**

**Received by:**


**Name:**


**Facility:**


**Date:**


Retention Schedule: After return of property, records shall be maintained for five (5) years, then destroyed.