SOP 402.04: PeopleSoft Location Codes

Division:
Administration & Finance Division (Business Processes)
Effective Date:
August 27, 2019
Reference Code:
IVB01-0004
Topic Area:
402-405 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
405 words

Summary

This policy establishes standardized location codes used within the GDC's PeopleSoft system to identify and document property locations at correctional facilities. The codes consist of a facility locator code followed by area-specific codes (001-123) that identify sections such as dormitories, administrative areas, workshops, and support services. Staff use these codes when adding and transferring inventory to ensure accurate location documentation and facilitate inventory report generation.

Key Topics

  • PeopleSoft
  • location codes
  • facility codes
  • inventory management
  • property documentation
  • area codes
  • facility locator codes
  • inventory tracking
  • facility sections
  • dormitory codes

Full Text

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:PeopleSoft Location Codes|Policy Name:PeopleSoft Location Codes|Policy Name:PeopleSoft Location Codes|
|Policy Number: 402.04|Effective Date: 8/27/2019|Page Number: 1 of 3|
|Authority:
Commissioner
|Originating Division:
Administration & Finance
Division (Business Processes)|Access Listing:
Level I: All Access
|

I. Introduction and Summary:

Georgia Department of Corrections (GDC) utilizes PeopleSoft Location Codes to
properly document and identify property location codes within the facility when
express adding and transferring inventory in PeopleSoft. Codes are to help identify
sections/areas when pulling inventory reports.

II. Authority:

A. O.C.G.A. §50-16-160; and

[B. ACA Standard: 2-CO-1B-08.](https://powerdms.com/assessments/1234/node/595995?tooltabid=Proofs)

III. Definitions: None.

IV. Statement of Policy and Applicable Procedures:

A. Area codes are the identifying numbers used after the facility’s locator code.

EXAMPLE: Arrendale State Prison, locator code 202, and then 001 for
Administrative Services = 202001xxxx (xxxx room number, if
applicable).

|Administrative
Services|001|Barber Shop|058|
|---|---|---|---|
|Counseling Services|002|Classroom, Auto
Mechanics|060|
|Boiler Plant|003|Classroom, Small Engines|061|
|Water and Sewer Plant|004|Classroom, Drafting|062|
|Motor Vehicle Garage|005|Classroom, Masonry|063|
|Maintenance
Operation|006|Classroom, Welding|064|
|Laundry|007|Classroom, Building
Maintenance|065|
|Warehouse
|008|Classroom, Barbering|066|

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:PeopleSoft Location Codes|Policy Name:PeopleSoft Location Codes|Policy Name:PeopleSoft Location Codes|
|Policy Number: 402.04|Effective Date: 8/27/2019|Page Number: 2 of 3|
|Authority:
Commissioner
|Originating Division:
Administration & Finance
Division (Business Processes)|Access Listing:
Level I: All Access
|

|Fire Station|009|Institution Store|067|
|---|---|---|---|
|Control Room|010|Dairy|069|
|Security
Building\Department|011|Poultry Plant|070|
|Dormitory #1|012|Diagnostic Services|072|
|Dormitory #2|013|Armory|073|
|Dormitory #3|014|Tower #1|074|
|Dormitory #4|015|Tower #2|075|
|Dormitory #5|016|Tower #3|076|
|Dormitory #6|017|Tower #4|077|
|Dormitory #7|018|Tower #5|078|
|Dormitory #8|019|Tower #6|079|
|Dormitory #9|020|Tower #7|080|
|Dormitory #10|021|Tower #8|081|
|Dormitory #11|022|Guardhouse|082|
|Dormitory #12|023|Radio Shack and Tower|083|
|Dormitory #14|025|Tower #9|086|
|Dormitory #15|026|Electric Shop|088|
|File Room|029|Plumbing and Welding
Shop|089|
|Superintendent Office|038|Carpenter Shop|090|
|Assistant
Superintendent|039|Paint Shop|091|
|Care and Treatment|040|Abattoir|092|
|In-service Training
Center|045|Cannery|093|

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:PeopleSoft Location Codes|Policy Name:PeopleSoft Location Codes|Policy Name:PeopleSoft Location Codes|
|Policy Number: 402.04|Effective Date: 8/27/2019|Page Number: 3 of 3|
|Authority:
Commissioner
|Originating Division:
Administration & Finance
Division (Business Processes)|Access Listing:
Level I: All Access
|

|Medical Section|046|Horticulture|094|
|---|---|---|---|
|Education|047|Machine Shop|095|
|Vocational School|048|Masonry Shop|096|
|Library|049|Inmate ID|109|
|Chapel|050|Mental Health|113|
|Kitchen|051|Training|119|
|Farm|052|Staff Dining|120|
|Recreation Area|053|Mail Room|121|
|Tailor and Shoe Shop|054|Staff Barber Shop|122|
|Visiting Area|056|Supply Room|123|
|Isolation/Segregation|057|||

V. Attachments: None.

VI. Record Retention of Forms Relevant to this Policy: None.

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