SOP_NUMBER: 402.05
TITLE: Disposal of State Property
REFERENCE_CODE: IVB01-0005
DIVISION: Administrative & Finance
TOPIC_AREA: 402-405 Policy-Administration and Finance
EFFECTIVE_DATE: 2020-09-23
WORD_COUNT: 249
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105376
URL: https://gps.press/sop-data/402.05/

SUMMARY:
This policy outlines the proper procedures for disposing of state property within the Georgia Department of Corrections. It applies to all GDC facilities and personnel responsible for property management. The policy establishes five disposal methods: transfer to another GDC facility, transfer to another state agency, sale to city or county entities, sale to the general public, or destruction/disposal in landfill, with detailed procedures provided in the Property Disposal Flowchart.

KEY_TOPICS: state property disposal, property transfer, property management, surplus property, asset disposal, GDC facilities, property destruction, public sale, inter-agency transfer, inventory management

ATTACHMENTS:
  1. Property Disposal Flowchart (Attachment 1)
     URL: https://gps.press/sop-data/402.05-att-1/

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Disposal of State Property|**Policy Name:**Disposal of State Property|**Policy Name:**Disposal of State Property|
|**Policy Number:** 402.05|**Effective Date:** 9/23/2020|**Page Number:** 1 of 2|
|**Authority:** <br>Commissioner|**Originating Division:** <br>Administration & Finance<br>Division (Business Processes)|**Access Listing:**<br>Level I: All Access<br>|


**I.** **Introduction and Summary:**







To outline proper procedures for the disposal of state property.

**II.** **Authority:**

A. O.C.G.A. §50-5-141, _et seq._ ; and


B. ACA Standards: 2-CO-1B-08, 5-ACI-1B-13 (ref. 4-4037), and 4-ALDF-7D-15.

**III.** **Definitions:**

None.

**IV.** **Statement of Policy and Applicable Procedures:**

A. Property disposal can take one of five different forms.


1. State property can be:


a. Transferred to another GDC facility;

b. Transferred to another state agency;

c. Sold to a city or county entity;

d. Sold to the general public; or

e. Destroyed/cannibalized or disposed of in the landfill.

2. The process for disposing of state property in either of the five ways mentioned

above is described in detail in Attachment 1, Property Disposal Flowchart.

**V.** **Attachments:**

Attachment 1: Property Disposal Flowchart


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Disposal of State property|**Policy Name:**Disposal of State property|**Policy Name:**Disposal of State property|
|**Policy Number:** 402.05|**Effective Date:** 9/23/2020|**Page Number:** 2 of 2|
|**Authority:**           Commissioner<br>|**Originating Division:** <br>Administration and Finance<br>Division (Business Processes)|**Access Listing:**<br>Level I: All Access<br>|



**VI.** **Record Retention of Forms Relevant to this Policy:**

Attachment 1 shall be utilized per the SOP until revised or obsolete.