SOP_NUMBER: 406.04-att-3
TITLE: Request for Out of State Travel Form
REFERENCE_CODE: IVG01-0004
DIVISION: Administrative & Finance
TOPIC_AREA: 406 Policy-Administration and Finance
EFFECTIVE_DATE: 2022-08-30
WORD_COUNT: 121
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105124
URL: https://gps.press/sop-data/406.04-att-3/

SUMMARY:
This form is used by Georgia Department of Corrections employees to request approval for out-of-state travel. Employees must provide justification for the trip, detail all estimated costs (including transportation, subsistence, registration fees, and other expenses), and provide a proposed itinerary. The request requires approval signatures from the supervisor/appointing authority, regional or division director, and commissioner or designee before travel can be authorized.

KEY_TOPICS: out-of-state travel, travel request, travel approval, travel authorization, transportation costs, subsistence, mileage reimbursement, state vehicle, commercial travel, travel justification, travel itinerary, travel budget, employee travel

ATTACHMENTS:
  1. Exemption From Local Hotel-Motel Excise Tax Form
     URL: https://gps.press/sop-data/406.04-att-1/
  2. Travel Advance Authorization Form
     URL: https://gps.press/sop-data/406.04-att-2/
  3. Request for Out of State Travel Form
     URL: https://gps.press/sop-data/406.04-att-3/
  4. GDC Facilities Training Travel Request Form
     URL: https://gps.press/sop-data/406.04-att-4/

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FULL TEXT:
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SOP 406.04
Attachment 3

08/30/22

**DEPARTMENT OF CORRECTIONS**

**REQUEST FOR OUT-OF-STATE TRAVEL FORM**

NAME OF EMPLOYEE

JUSTIFICATION OF TRAVEL: (Attach Supporting Documents)

ESTIMATED COST OF TRIP:


A.  TRANSPORTATION


1. Mileage (Prior approval must be obtained)


2. State Car (Prior approval must be obtained)


3. COMMERCIAL (Plane_____ Train_____ Other____)

B. SUBSISTENCE


C. REGISTRATION FEES


D. OTHER TRAVEL COST (Explain or itemize)


TOTAL COST **$**


BUDGET # ___________________ Employee Signature_______________________


**PROPOSED ITINERARY**
DATE Itinerary


APPROVED/DISAPPROVED________________________________/_________________
SUPERVISOR/APPOINTING AUTHORITY DATE

APPROVED/DISAPPROVED________________________________/________________
REGIONAL OR DIVISION DIRECTOR DATE

APPROVED/DISAPPROVED________________________________/________________
COMMISSIONER OR DESIGNEE DATE

Original: Accounting
Copies: Originators


Retention Schedule: Upon completion, this form shall be maintained for the current year, plus five (5) prior years at
the Facility level, and for five (5) years following the end of the fiscal year at Central Office.