SOP_NUMBER: 406.12-att-2
TITLE: Payment on Receivable Form
REFERENCE_CODE: IVG01-0017
DIVISION: Administrative & Finance
TOPIC_AREA: 406 Policy-Administration and Finance
EFFECTIVE_DATE: 2018-03-23
WORD_COUNT: 138
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105138
URL: https://gps.press/sop-data/406.12-att-2/

SUMMARY:
This is a standardized form used by the Georgia Department of Corrections to document and process payments received on outstanding receivables. The form captures payment details including date, amount, items, facility information, and accounting codes for both central office and field office locations. Supporting invoices and checks must be submitted with the completed form.

KEY_TOPICS: payment on receivable, receivables processing, payment form, accounting, deposit form, payment documentation, facility payments, financial records, invoice processing, payment tracking

ATTACHMENTS:
  1. Accounts Receivable Form
     URL: https://gps.press/sop-data/406.12-att-1/
  2. Payment on Receivable Form
     URL: https://gps.press/sop-data/406.12-att-2/
  3. Direct Journal Entry Form (Attachment 3)
     URL: https://gps.press/sop-data/406.12-att-3/
  4. Revenue Accounts Reference Sheet for Georgia Department of Corrections
     URL: https://gps.press/sop-data/406.12-att-4/
  5. Receipt of Revenue Logsheet
     URL: https://gps.press/sop-data/406.12-att-5/
  6. Inmate Detail Invoice Template (Attachment 6)
     URL: https://gps.press/sop-data/406.12-att-6/
  7. Instructions for New GDC Invoice for All Inmate Details
     URL: https://gps.press/sop-data/406.12-att-7/

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FULL TEXT:
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SOP 406.12
Attachment 2

3/23/18













|PAYMENT ON RECEIVABLE|Col2|Col3|Col4|Col5|
|---|---|---|---|---|
|**CENTRAL OFFICE ONLY**|**CENTRAL OFFICE ONLY**|**FIELD OFFICE**|**FIELD OFFICE**|**FIELD OFFICE**|
|||**DATE: _________ ______________________________________________________________________________________________________________________________________________________________________________________________________ **<br> <br>**AMOUNT:**_________________________ <br> <br>**ITEMS:** <br> <br>**FACILITY: ** <br> <br>**NAME: ** <br> <br> <br>**COMMENTS:**|**DATE: _________ ______________________________________________________________________________________________________________________________________________________________________________________________________ **<br> <br>**AMOUNT:**_________________________ <br> <br>**ITEMS:** <br> <br>**FACILITY: ** <br> <br>**NAME: ** <br> <br> <br>**COMMENTS:**|**DATE: _________ ______________________________________________________________________________________________________________________________________________________________________________________________________ **<br> <br>**AMOUNT:**_________________________ <br> <br>**ITEMS:** <br> <br>**FACILITY: ** <br> <br>**NAME: ** <br> <br> <br>**COMMENTS:**|
|ACCTG DATE:|||||
||||||
|BANK CODE:|~~1700~~|~~1700~~|~~1700~~|~~1700~~|
||||||
|BANK ACCT:|~~1000~~|~~1000~~|~~1000~~|~~1000~~|
||||||
|DEPOSIT<br>TYPE:|~~C ~~|~~C ~~|~~C ~~|~~C ~~|
||||||
|CONTROL<br>AMT:|||||
||||||
|DEPOSIT ID:||**REMEMBER TO SEND A COPY OF INVOICES W/ THIS SHEET**<br>**AND CHECKS.**|**REMEMBER TO SEND A COPY OF INVOICES W/ THIS SHEET**<br>**AND CHECKS.**|**REMEMBER TO SEND A COPY OF INVOICES W/ THIS SHEET**<br>**AND CHECKS.**|
||||||
|**LINE**|**PAYMENT ID**|**AMOUNT**|~~**ITEM ID & CUSTOMER NAME** ~~|**ORDER**|
|1|||||
|2|||||
|3|||||
|4|||||
|5|||||
|6|||||
|7|||||
|8|||||
|9|||||
|10|||||
|<br>PREPARED BY: <br> <br>ENTERED BY:|<br>PREPARED BY: <br> <br>ENTERED BY:|<br>PREPARED BY: <br> <br>ENTERED BY:|<br>PREPARED BY: <br> <br>ENTERED BY:|<br>PREPARED BY: <br> <br>ENTERED BY:|


Retention Schedule: Upon completion, this form shall be maintained for five (5) years and then destroyed.