SOP_NUMBER: 406.12-att-3
TITLE: Direct Journal Entry Form (Attachment 3)
REFERENCE_CODE: IVG01-0017
DIVISION: Administrative & Finance
TOPIC_AREA: 406 Policy-Administration and Finance
EFFECTIVE_DATE: 2018-03-23
WORD_COUNT: 80
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105139
URL: https://gps.press/sop-data/406.12-att-3/

SUMMARY:
This form is used by the Georgia Department of Corrections Central Office to record and process direct journal entries for financial transactions. It captures essential information about deposits, payments, facility details, and accounting codes to ensure proper tracking and documentation of GDC financial activities. Completed forms must be retained for five years before destruction.

KEY_TOPICS: direct journal entry, financial transaction, deposit, payment processing, accounting codes, fund code, customer account, facility payment, revenue reimbursement, financial documentation, GDC Central Office

ATTACHMENTS:
  1. Accounts Receivable Form
     URL: https://gps.press/sop-data/406.12-att-1/
  2. Payment on Receivable Form
     URL: https://gps.press/sop-data/406.12-att-2/
  3. Direct Journal Entry Form (Attachment 3)
     URL: https://gps.press/sop-data/406.12-att-3/
  4. Revenue Accounts Reference Sheet for Georgia Department of Corrections
     URL: https://gps.press/sop-data/406.12-att-4/
  5. Receipt of Revenue Logsheet
     URL: https://gps.press/sop-data/406.12-att-5/
  6. Inmate Detail Invoice Template (Attachment 6)
     URL: https://gps.press/sop-data/406.12-att-6/
  7. Instructions for New GDC Invoice for All Inmate Details
     URL: https://gps.press/sop-data/406.12-att-7/

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FULL TEXT:
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SOP 406.12
Attachment 3

3/23/18

# **DIRECT JOURNAL ENTRY**


_**TO BE COMPLETED BY CENTRAL OFFICE**_
## **DEPOSIT ID: SEQUENCE #:**


## **ENTERED BY:**

**DATE:**


**PREPARED BY:**


**PAYMENT ID:**


## **DATE:**

**FACILITY NAME:**


**PHONE:**


**LINE AMOUNT $:**



**CUSTOMER ###:** 46700000 (use if check from GDC facility)
**(must be 8 digits)** 00001996 (use for non GDC checks from miscellaneous customers)


**DESCRIPTION:**

**REFERENCE NO:** **17orgXXX**





**ACCOUNT:**


**DEPARTMENT:**



**FUND CODE:**


**FUNDING**
**SOURCE:**



**PROGRAM:** **CLASS: not needed**
**for Revenue (Expense**
**reimbursement only)**

**PROJECT:**

**NOTES:**


Retention Schedule: Upon completion, this form shall be maintained for five (5) years, then destroyed.