SOP_NUMBER: 407.02-att-1
TITLE: Offender Benefit Purchase Request Form
REFERENCE_CODE: IV101-0006
DIVISION: Administrative & Finance
TOPIC_AREA: 407 Policy-Administration and Finance
EFFECTIVE_DATE: 2025-05-13
WORD_COUNT: 127
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/176001
URL: https://gps.press/sop-data/407.02-att-1/

SUMMARY:
This form is used by Georgia Department of Corrections facilities to request and document purchases of items or services intended to benefit the offender population. The form tracks vendor information, itemized costs, and requires approval signatures from multiple levels of management depending on purchase amount, with final authorization needed from the Assistant Commissioner if the purchase would cause the facility to exceed 10% of quarterly gross sales.

KEY_TOPICS: offender benefit purchases, commissary purchases, vendor requests, purchase authorization, purchase approval chain, facility purchases, offender services, commissary account balance, purchase justification, warden approval

ATTACHMENTS:
  1. Offender Benefit Purchase Request Form
     URL: https://gps.press/sop-data/407.02-att-1/

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FULL TEXT:
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SOP 407.02
Attachment 1

05/13/25

**OFFENDER BENEFIT PURCHASE**

**REQUEST FORM**


Date:


Facility:


Department:


Vendor:


Vendor Phone Number:

|Col1|Description|Quantity|Unit Price|Total|
|---|---|---|---|---|
|1||||$ <br>-|
|2||||$ <br>-|
|3||||$ <br>-|
|4||||$ <br>-|
|5||||$ <br>-|
|6||||$ <br>-|
|7||||$ <br>-|
|8||||$ <br>-|
|9||||$ <br>-|
|10||||$ <br>-|
|11||||$ <br>-|
|12||||$ <br>-|
||||Sub-total|$ <br>-|
||||Shipping/Freight|$ <br>-|
||||Sales Tax|$ <br>-|
||||TOTAL|$ <br>-|



Justification/Benefit to Offender Population



Commissary Account Balance

LESS Outstanding Accounts Payable

Less Designated Reserve

Balance Available

Balance After Purchase





Requesting Department Head/Deputy Warden


Deputy Warden of Administration or Financial Ops


Warden or Superintendent


Region Director - (Purchases over $1,500)


Director, Field Operations - (Purchases over $7,500)


Asst. Commissioner, Administration & Finance Division (or designee)

(If purchase will cause facility to exceed 10% Quarterly Gross Sales)


Retention Schedule: Upon completion, this form shall be maintained for five (5) years and then shall be destroyed.