SOP_NUMBER: 409.02.11
TITLE: Georgia Correctional Industries Offender Work Programs
DIVISION: Executive Division - Georgia Correctional Industries
TOPIC_AREA: 409 Policy-GCI Inmate Workers
EFFECTIVE_DATE: 2018-03-23
WORD_COUNT: 1146
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/278127
URL: https://gps.press/sop-data/409.02.11/

SUMMARY:
This policy establishes procedures for assigning offenders to work in Georgia Correctional Industries programs. It outlines the authority and responsibility for managing industries operations, describes how the Classification Committee assigns eligible offenders to industries work based on security level and workload needs, and requires each industries unit to implement quality control procedures for products and cost accounting systems.

KEY_TOPICS: Georgia Correctional Industries, GCI, offender work programs, inmate work assignments, industries jobs, Classification Committee, security clearance for work, quality control, manufacturing inspection, offender request form, plant report, work assignments, prison industries, production demands, cost accounting

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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|
|**Policy Number:** 409.02.11|**Effective Date:** 3/23/2018|**Page Number:** 1 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division - Georgia<br>Correctional Industries<br>|**Access Listing:**<br>Level I: All Access<br>|



**I.** **Introduction and Summary:**

A. To establish and outline the statute and/or written policy and procedure that

authorizes the establishment of an industries program and delineates the areas of
authority, responsibility, and accountability for the program.

B. To establish and outline the standard procedures for providing that the security and

program determinations necessary for any individual to be eligible for industries
work are made by the classification committee.

C. To establish and outline standard procedures for the number of offenders assigned

to industries operations for meeting the realistic workload needs of each industries
operating unit.

D. Each industries operating unit shall have a written Quality Control procedure that

provides for raw materials, goods in process, and final product inspection.

E. Each industries unit shall use a cost accounting system or a manufacturing

inventory management system designed, implemented, and maintained in
accordance with generally accepted accounting principles.

**II.** **Authority:**

A. O.C.G.A. §42-10-1, _et seq_ .;


B. Georgia Department of Corrections (GDC) Standard Operating Procedure (SOP):

220.03 Classification Committee; and

C. ACA Standards: 4-4458, 4-4459, and 4-4460.

**III.** **Definitions:**

A. **Classification Committee**    - Committee responsible for all offender initial

assignments, reclassification actions and movements with regard to work details,
program assignments, security levels, transfer requests, housing assignments and
administrative segregation hearings.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|
|**Policy Number:** 409.02.11|**Effective Date:** 3/23/2018|**Page Number:** 2 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division - Georgia<br>Correctional Industries<br>|**Access Listing:**<br>Level I: All Access<br>|



B. **Quality Control**    - A procedure or set of procedures intended to ensure that a

manufactured product or performed service adheres to a defined set of quality
criteria or meets the requirements of the client or customer.


C. **Offender Request Form**     - A form used by industries supervisor/manager to

request offenders for industries program.

D. **Plant Report**     - Monthly report compiled by industries plant manager to include

the number of offenders, overall production, etc.

**IV.** **Statement of Policy and Applicable Procedures:**

A. Georgia state law established a chapter cited as the “Correctional Industries Act”

in which Georgia Correctional Industries (GCI) Administration is established as a
public and corporate body, an instrumentality and public corporation of the state
of Georgia. The state law outlines the corporate powers, establishes the
Commissioner of Corrections as the Executive Officer, powers of the
administration, and responsibility for custodial care of the offenders utilized by the
administration.

B. It is the responsibility of the Industries Supervisor or Manager to provide the

designated facility personnel with a list of vacancies via Attachment 1, Offender
Request Form, based on the realistic workload of the program determined by the
reported open orders, which outlines production demand, due dates and pending
orders. It is then the designated facility personnel’s responsibility to report the
vacancy information to the facility’s Classification Committee whose
responsibility it is to assign offenders, based on security level, to operate within
the industries program. It is the responsibility of the Industries Manager to submit
Attachment 2, Plant Report, to designated GCI Administration personnel of the
offender worker request information for the week.


1. On an as-needed basis, the Industries Manager shall complete the Offender

Request Form to submit an official request for offender workers needed for
his/her industries program. The Offender Request Form shall be submitted to
the designated facility personnel. At a minimum, the Offender Request Form
shall include the following information:


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|
|**Policy Number:** 409.02.11|**Effective Date:** 3/23/2018|**Page Number:** 3 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division - Georgia<br>Correctional Industries<br>|**Access Listing:**<br>Level I: All Access<br>|



a. Industries manager's name;

b.  Designated facility personnel receiving the form/request;

c. Number of offender workers requested;

d. The begin date the requested number of offender workers are needed;

e. The submission date of the request (month, day and year); and

f.  The offender worker detail destination.


2. The Industries Manager shall submit a Plant Report to the designated GCI

Administration personnel. At a minimum, the Plant Report shall be submitted
monthly and shall include the following information:


a. Total number of offenders requested for the reporting month;

b. Total number of offenders assigned for the reporting month;

c. Total number of offenders who reported during the reporting month; and

d.  Date of the plant report submission.


C. Quality Control procedures (inspections and documentation) will differ within the

individual plan.

1. The following determinations must be made for each product:


a. The desired requirements of the product design, finished product,

manufacturing process, raw materials, packaging, and shipping; and

b. The necessary inspection steps, documentation procedures, and the labor

needed to achieve the requirements desired by GCI.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|**Policy Name:**Georgia Correctional Industries Offender Work Programs|
|**Policy Number:** 409.02.11|**Effective Date:** 3/23/2018|**Page Number:** 4 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division - Georgia<br>Correctional Industries<br>|**Access Listing:**<br>Level I: All Access<br>|



2. The basic elements upon which the Quality Control programs are to be

evaluated will include:
a.  Specifications - Each location shall have specifications covering necessary

elements of each product;

b.  In Process Control - There shall be a manufacturing sequence that includes

appropriate Quality Control checks. Every workstation shall have
appropriate Quality Control checks;

c.  Final Evaluation - The finished product shall be reviewed for conformance

to specifications prior to shipment;

d. Incoming Materials - Incoming materials shall be evaluated upon receipt

for both quality and conformance to the purchase specifications;

e.  Housekeeping - Manufacturing areas shall be kept at a level of cleanliness

consistent with the nature of the industry;

f.  Product Packaging - The finished product shall be packaged to minimize

damage and maintain quality;

g.  Customer Delivery - Upon delivery, customer shall receive a copy of the

Packing Slip and sign to verify accuracy of order and satisfactory condition
of the product; and

h. Offender Training - There shall be a planned system of training and

evaluating offenders.

**V.** **Attachments:**

Attachment 1: Offender Request Form
Attachment 2: Plant Report

**VI.** **Record Retention of Forms Relevant to this Policy:**

Upon completion, a copy of the attachments shall be retained by the Industries
Manager for a minimum of five (5) years and then shall be destroyed.