{
"sop_number": "409.03.04",
"old_code": "IVM01-0004",
"title": "Dairy Operations",
"division": "Corrections Division/Facilities Operations",
"topic_area": "409 Policy-GCI Facility Farms",
"effective_date": "2004-09-01",
"summary": "This policy establishes procedures for operating the dairy facility at Rogers State Prison, which produces milk and milk products for the inmate population while providing job training in agribusiness. The dairy operates under USDA and Georgia Department of Agriculture regulations and inspection, and maintains a contract with the University of Georgia College of Veterinary Medicine. The policy covers animal care and breeding standards, milking procedures, and security responsibilities for all dairy staff.",
"key_topics": [
"dairy operations",
"milk production",
"Rogers State Prison",
"animal care",
"animal breeding",
"artificial insemination",
"milking procedures",
"farm security",
"inmate job training",
"agribusiness",
"USDA inspection",
"dairy animals",
"Holstein cattle",
"udder health",
"food service"
],
"cross_references": [],
"content": "|9GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|\n|---|---|---|\n|**`Functional Area: `**
`CORRECTIONS DIVISION/`
`FACILITIES OPERATIONS`|**`Reference Number: `**
`IVM01-0004`|**`Revises`**
**`Previous`**
**`Effective Date:`**
`12/15/02`|\n|**`Subject:`**
`Dairy Operation`|||\n|**`Authority:`**
`DONALD/ADAMS`|**`Effective Date:`**
`9/01/04`|`Page 1 of`
`8 `|\n\n```\nI. POLICY:\n\n The GDC Dairy at Rogers SP shall have the goal of efficient\n production of milk and milk products of the highest quality\n while meeting all standards and practices outlined in\n applicable laws, rules, regulations, and directives.\n\nII. APPLICABILITY:\n\n Rogers State Prison Farm Dairy.\n\nIII. RELATED DIRECTIVES:\n\n A. ACA Standards 2-4239\n\n B. OCGA 40-7-1, OCGA 40-7-5\n\n C. GDC SOP IVL01-0022\n\nIV. DEFINITIONS:\n\n NONE\n\nV. ATTACHMENTS:\n\n NONE\n\nVI. PROCEDURE:\n\n A. Dairy Operations:\n\n 1. GDC Dairy facilities are operated under the\n regulations and continuous inspection of the United\n States Department of Agriculture and Georgia\n Department of Agriculture. Inspectors of these\n agencies submit reports and, if deficiencies are\n\n```\n\n|Functional Area:
CORRECTIONS DIVISION/
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`IVM01-0004`|\n\n\n```\n determined to exist, actions are taken immediately\n and as needed to regain compliance as required by\n law.\n\n2. The dairy is operated under contract with the\n University of Georgia College of Veterinary\n Medicine. The dairy is operated for the preeminent\n purpose of providing the inmate population with a\n wholesome dairy product while providing agribusiness\n job training for offenders.\n\n3. Research, teaching, and demonstration efforts are\n incidental to the contracted purposes and are not to\n interfere with the primary function of milk\n production. Research the University proposes to\n conduct shall be discussed with the State Farm\n Administrator and the State Farm Advisor prior to\n its initiation. Data obtained from research and\n demonstration efforts will be made available to the\n benefit of all Georgians according to the\n University's policies.\n\n4. Production goals are set cooperatively by the Food\n Service Administrator and the State Farm\n Administrator in context of the demands of the Food\n Service Master Menu. Various milk products possible\n from the dairy's processing plant shall be\n determined for production by consultation with the\n Food Service Administrator, State Dietitian, and the\n Food and Farm Services Manager.\n\n5. The Food and Farm Services Information Resources\n Manager shall assist University personnel in matters\n relating to milk processing and quality of the dairy\n products.\n\n6. All farm staff in non-security positions shall be\n acutely aware of the need for inmate security at all\n times and shall support correctional officers in\n security-related functions if it is necessary for\n the maintenance of security. Said staff shall also\n observe all facility rules concerning security in\n all contexts, and shall seek clarification from\n supervisors or correctional officers when in doubt\n\n```\n\n|Functional Area:
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`IVM01-0004`|\n\n\n```\n concerning some security aspect of the farm\n operation.\n\n 7. Security staff assigned to this unit must be\n knowledgeable of the technical procedures of the\n operation and should not be routinely rotated once\n trained.\n\nB. Care of Animals and Breeding:\n\n 1. All staff shall hold the care and health of animals\n used in the operation to be of the utmost\n importance. Animal abuse or mistreatment by inmates\n or staff shall be vigorously prohibited and dealt\n with in an appropriate manner if it occurs.\n Offenders shall not be allowed to work in a GDC\n animal enterprise if they have any history of animal\n abuse.\n\n 2. All dairy animals are bred artificially, except in\n instances that makes use of a bull advisable.\n\n 3. The bulls or service sires are selected from all\n potential artificial insemination studs, and are\n selected from those summarized by USDA and ranking\n in the top 100 TPI bulls of the Holstein breed.\n Pedigree information is reviewed so that inbreeding\n is avoided. By selecting top bulls, genetic\n progress can be maximized.\n\n 4. Bulls are selected on the potential milk production\n of their daughters, generally +1000 PDI, especially\n strength of udder support, median suspensory\n ligament, shallowness of udder, desirable set to\n rear legs, and steepness of foot angle.\n\n 5. Cows are evaluated for strengths and weaknesses.\n Bulls who will strengthen weaknesses and enhance\n existing desirable traits are to be selected and\n used.\n\n 6. Postpartum evaluations are to be made and\n appropriate treatment administered so that cows will\n have returned to normal and be ready to breed by 45\n to 60 days after calving.\n\n```\n\n|Functional Area:
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`IVM01-0004`|\n\n\n```\n a. Those cows that have not cycled by 45 days are\n administered prostaglandin.\n\n 7. The projected need for milk is determined by\n consultations among the State Farm Administrator,\n Food and Farm Services Manager, Food Service\n Administrator, and the State Dietitian and is taken\n into consideration when determining the time that a\n dairy cow is to be bred. Other factors include\n weight, age, and previous number of breedings.\n\n 8. The ideal weight and age for breeding heifers are\n 700 pounds by the attainment of 15 months of age.\n\n 9. A freshening weight of at least 1,000 pounds by 34\n months of age is essential.\n\n 10. Generally, heifers, which have not conceived by the\n third breeding, are culled.\n\n 11. All Farm Staff assigned to the Dairy Unit will be\n held accountable for insuring the availability of\n adequate feed and water on a daily basis.\n\nC. Milking Procedures:\n\n 1. The milking cows are maintained in four production\n groups. The groupings are determined by production\n level, stage of lactation, number of calvings,\n reproductive status, and udder health.\n\n 2. When the milking process begins, cows are first\n placed in the holding area where the Bossie Bath is\n run for 15 minutes.\n\n 3. The washed group is then moved from the wash area\n and allowed to dry, so that the cows come into the\n milking parlor dry.\n\n 4. If the cow's udder is free of debris, the teats are\n then predipped and dried with paper towels.\n\n 5. If a cow's udder is not visually clean, the udder is\n to be thoroughly hand washed with warm water and\n completely dried with paper towels. Teats are then\n predipped and dried.\n\n```\n\n|Functional Area:
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`IVM01-0004`|\n\n\n```\n 6. All quarters are stripped.\n\n 7. After approximately one minute, milking machine is\n applied.\n\n 8. When milking is completed the machines are removed\n either automatically or manually.\n\n 9. Whenever new cows enter the milking herd, their milk\n will be tested for presence of antibiotics prior to\n transferring the milk to the holding tanks. If\n presence of antibiotics is detected, the milk from\n that cow will be dumped.\n\n 10. Post-milking teat dip is applied to the cows.\n\nD. Processing Procedures:\n\n 1. It is imperative that the milk product be maintained\n under refrigerated conditions throughout storage and\n```\n\n`distribution at or below 45` \uf0b0 `F.`\n\n```\n 2. Proper sanitizing procedures are to be followed for\n the processing equipment.\n\n 3. After pre-processing sanitizing is complete,\n processing procedures should begin:\n\n a. Turn up steam control and allow temperature to\n```\n\n`stabilize at 173` \uf0b0 `F. Flow Diversion Valve will`\n`switch to forward flow at 164` \uf0b0 `F. At this time`\n```\n adjust the pressure valve to allow the\n pasteurized pressure to 5-6 psi above the raw\n side, booster pump will kick in.\n\n b. Shut off water and allow the float bowl to\n almost empty, then start milk flow. Open valve\n for chill water and adjust homogenizer to 1300\n psi.\n\n c. Divert flow of milk to finished product tank.\n Constantly check temperature, it must stay\n```\n\n`below 45` \uf0b0 `F. Temperature charts are to be dated`\n```\n and filed for future reference.\n\n```\n\n|Functional Area:
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`IVM01-0004`|\n\n\n```\n d. Turn on the switch to the pump to start the\n flow of milk to the carton machine.\n\n e. The milk is then packaged in half-pint cartons\n and placed in the walk-in coolers for later\n distribution.\n\n f. Cartons shall be visually inspected for\n accurate date stamp and sufficient seal to\n prevent leakage. This inspection must be\n completed by the packaging supervisor a minimum\n of once every thirty minutes while packaging.\n\n g. Each carton of milk shall be labeled. Label\n shall be date-stamped to show date sixteen days\n after processing.\n\n4. Following processing, equipment is thoroughly\n cleaned and sanitized:\n\n a. Rinse down the surge tank, filler and filler\n```\n\n`lines with warm water (not greater than 140` \uf0b0 `F)`\n```\n to remove residual milk.\n\n b. For cleaning, use an alkaline detergent at a\n water temperature specified by label\n```\n\n`directions, in range of 160` \uf0b0 `F to 195` \uf0b0 `F. A`\n```\n blended alkaline detergent with polyphosphate\n and a surfactant is preferable.\n\n c. Rinse down the equipment and parts with warm\n```\n\n`water (120` \uf0b0 `F to 140` \uf0b0 `F) to remove debris and`\n```\n residual alkali.\n\n d. Use an acid cleaner on the stainless steel to\n remove films caused by protein and minerals.\n Avoid contact between the tygon tubing and acid\n cleaner.\n\n e. Sanitize either chemically or thermally.\n Sodium hypochlorite can be used to chemically\n sanitize equipment and parts.\n\n```\n\n|Functional Area:
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`IVM01-0004`|\n\n\n\n`f.` `Water temperature should not exceed 75` \uf0b0 `F, as`\n```\n chlorine can cause pitting of stainless steel\n and corrosion of gaskets.\n\n g. For chemical sanitizers follow label\n instructions exactly.\n\n h. Thermal sanitizing can be achieved by direct\n contact of the equipment and parts with hot\n```\n\n`water at 190` \uf0b0 `F for 8 to 10 minutes.`\n\n```\n 5. After cleaning and sanitizing, fill out information\n required on charts.\n\nE. Record Keeping/Reporting:\n\n 1. Accurate records pertaining to farm inventory are\n maintained, and Livestock Monthly Report (IVM01 0001, Attachment 5) is submitted to the State Farm\n Headquarters.\n\n 2. Livestock inventories will be monitored by the State\n Farm Advisor, who will conduct an inventory audit on\n a quarterly basis.\n\n 3. Accurate records regarding milk processing,\n packaging and distribution are to be kept on site\n and will include the following items.\n\n a. Processing Charts\n\n b. Temperature Charts (ie. storage tanks, coolers,\n trailers, etc.)\n\n c. Daily quantities processed and packaged\n\n d. Daily shipping records\n\nF. Security:\n\n 1. Syringes, needles, medicines, scalpel blades, and\n similar supplies are stored in a secure place, and\n are only checked out to inmates in accordance with\n institutional security regulations. A record is\n\n```\n\n|Functional Area:
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`IVM01-0004`|\n\n\n```\n kept indicating what was issued, to whom issued, and\n the time that the item was returned.\n\n 2. Other tools are issued in the same manner.\n\n 3. A daily and monthly inventory is kept on all items\n for security and restocking purposes. Disposable\n items such as needles, syringes, and scalpel blades\n are accounted for and secured in the same manner as\n non-disposable items.\n\nG. Quality Control:\n\n 1. All staff should be conscientious of quality control\n and managers will be specifically held responsible\n for all finish products leaving their operation.\n\n 2. All noted processing deviations that may result in\n the loss of product (i.e. temperature fluctuations,\n sanitation problems, leaking cartons, incorrect date\n stamp, etc.) must be reported immediately upon\n detection to the following staff members: Food and\n Farm Services Information Resources Manager, RSP\n Farm and Livestock Manager, State Farm Administrator\n and the Food and Farm Services Manager.\n\nH. Milk Samples: Two samples will be taken from each product\n daily (i.e. 2%, Whole, Skim) and placed in the cooler and\n monitored by use by date for spoilage.\n\nI. Safety:\n\n 1. Weekly safety meetings pertaining to work area\n specific topics will be mandatory. A copy of the\n meeting minutes including a list of attendees should\n be maintained on site for a period of two (2) years.\n\n 2. It will be the responsibility of all farm staff to\n monitor farm operations on a daily basis to insure\n the safety of both the staff and the inmates\n assigned to this work area.\n\n```",
"word_count": 1942,
"powerdms_url": "https://public.powerdms.com/GADOC/documents/105474",
"url": "https://gps.press/sop-data/409.03.04/",
"attachments": []
}