SOP_NUMBER: 409.04.06
TITLE: Field Packout Lunches
REFERENCE_CODE: IVL01-0005
DIVISION: Executive Division (Georgia Correctional Industries - Food and Farm Services)
TOPIC_AREA: 409 Policy-GCI Food Service
EFFECTIVE_DATE: 2019-01-29
WORD_COUNT: 960
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105497
URL: https://gps.press/sop-data/409.04.06/

SUMMARY:
This policy establishes procedures for preparing and distributing packout lunches to offenders who are working away from their facility's dining area or on non-standard work schedules. Packout lunches serve as an alternative to regular dining facility meals and can only be provided to offenders working more than five hours outside the facility or on heavy labor assignments. The policy covers ordering procedures, storage and food safety requirements, transportation guidelines, and cost allocation between facilities.

KEY_TOPICS: packout lunches, field meals, work details, meal service, offender nutrition, food service, cold meals, meal requests, food storage, food safety, refrigeration, coolers, detail officers, medically prescribed diet snacks

ATTACHMENTS:
  1. Food Service Packout Meals Request Form
     URL: https://gps.press/sop-data/409.04.06-att-1/
  2. Daily Packout Sheet
     URL: https://gps.press/sop-data/409.04.06-att-2/

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:** Field Packout Lunches|**Policy Name:** Field Packout Lunches|**Policy Name:** Field Packout Lunches|
|**Policy Number:** 409.04.06|**Effective Date:**1/29/2019|**Page Number:**1 of 3|
|**Authority:** <br>Commissioner<br>|**Originating Division:**<br>Executive Division (Georgia<br>Correctional Industries - Food<br>and Farm Services)|**Access Listing:**<br>Level I: All Access<br>|



**I.** **Introduction and Summary:**

A. Packout Meals will be prepared in accordance with the Georgia Department of

Corrections (GDC) Master Menu at GDC State Prisons, Residential Substance
Abuse Treatment Centers, Transitional Centers, Pre-Release Centers, Parole
Centers, and Detention Centers which operate kitchens for preparation of the
GDC Master Menu. Exceptions may include contracted food service operations.

B. Packout Meals are to be utilized for the purpose of providing an alternative to a

missed meal served in regular dining areas and should not be given in addition to
other meals.

C. Packout Meals can be provided to offenders working certain work schedules as

indicated within this policy.

D. Packout Meals will not be used as a reward.

**II.** **Authority:**

A. GDC Standard Operating Procedure (SOP): 409.04.01, Introduction.

**III.** **Definition:**

**Packout Meals**    - Cold meals that are generally served outside of the dining facility
to those who are involved in activities away from the facility. Packout Meals will
consist of items specified in the GDC Master Menu.

**IV.** **Statement of Policy and Applicable Procedures:**

A. Packout lunches shall be ordered by the Detail Security Officer or his/her

designee using the Packout Meals Request Form (Attachment 1) at least eight (8)
hours prior to the time in which they need to be received. Orders can be made by
telephone; however, a written request shall follow within 12 hours.

B. The packout lunch will be served as an alternative to the lunch meal when the

offender is away from his normal dining area on weekdays, weekends, and
holidays.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:** Field Packout Lunches|**Policy Name:** Field Packout Lunches|**Policy Name:** Field Packout Lunches|
|**Policy Number:** 409.04.06|**Effective Date:**1/29/2019|**Page Number:**2 of 3|
|**Authority:** <br>Commissioner<br>|**Originating Division:**<br>Executive Division (Georgia<br>Correctional Industries - Food<br>and Farm Services)|**Access Listing:**<br>Level I: All Access<br>|



C. Offenders with certain work schedules can be provided packout lunches in

accordance to the GDC Master Menu or other guidelines provided by Food and
Farm Services Central Office Registered Dietitian. Any deviations from this
procedure must be approved by the Food Service Administrator at Food and
Farm Services Central Office or the Executive Director of GCI or his/her
designee. Packout Meals can be utilized for offenders with the following work
schedules:


1. Offenders working more than five (5) hours outside of the facility between

the breakfast meal and evening meal, or between the evening meal and
breakfast meal on weekdays, weekends and holidays.

2. Offenders working heavy labor for more than five (5) hours between the

breakfast meal and evening meal on weekends and holidays.

D. It is mandatory that each facility keep packout lunches, which do not relate to

normal feeding times, to a minimum. Excessive Packout Meals will be a major
finding on the monthly Food Service Assessment report.

E. The cost of meals for offenders in transit between facilities will be charged to the

facility where the offender was housed.

F. The Daily Packout Sheet (Attachment 2) must be completed and signed by the

Food Service Director or designee. The Daily Packout Sheet and the Packout
Meals Request Form should be filed with Attachment 1 of SOP 409.04.01, the
Daily Food Service Packet.

G. Individual items such as cakes, cookies, and cut vegetables will be wrapped in

plastic wrap. Plastic wrap will also be used to wrap sandwiches to ensure
freshness.

H. Only individual mayonnaise and mustard will be used for packout lunches.


I. Packout lunches will be stored in a refrigerated unit after being prepared and

served within 48 hours.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:** Field Packout Lunches|**Policy Name:** Field Packout Lunches|**Policy Name:** Field Packout Lunches|
|**Policy Number:** 409.04.06|**Effective Date:**1/29/2019|**Page Number:**3 of 3|
|**Authority:** <br>Commissioner<br>|**Originating Division:**<br>Executive Division (Georgia<br>Correctional Industries - Food<br>and Farm Services)|**Access Listing:**<br>Level I: All Access<br>|



J. Packout lunches sent on details will be placed in a cooler with ice or an ice pack

to prevent spoilage. Ice will be placed in a plastic bag, or some other form of
enclosure, in the bottom of the cooler to keep packout lunches from getting wet.

K. All beverages sent out for details will be served from an insulated beverage

container. One eight-ounce Styrofoam cup will be furnished for each offender.
The correctional officer in charge of each detail will be responsible for any
coolers and containers and shall make sure they are in good condition at all
times. The Correctional Officer will also be in charge of furnishing water to the
work detail as needed.

L. Detail Officers will be responsible for maintaining and handling packout lunches

in a sanitary condition.

M. Detail Officers will provide an individual packout lunch to each offender on

detail.

N. All packout lunches not issued by Detail Officer must be returned immediately.

Packout lunches that do not get used should be disassembled and properly stored.

O. If a Detail Officer or staff member consumes any part of a packout lunch, that

person must pay the current meal rate.

P. Medically prescribed diet snacks shall be accounted for as Packout Meals and

included in the total number of Packout Meals on the Daily Packout Sheet,
Attachment 2. They should also be recorded separately in the space provided.

**IV.** **Attachments:**

Attachment 1: Packout Meals Request Form
Attachment 2: Daily Packout Sheet

**V.** **Record Retention of Forms to this Policy:**

Attachments 1 and 2 of this SOP shall be maintained locally for one year in an active
file and five years in an inactive file, then destroyed.