SOP_NUMBER: 409.04.07
TITLE: Emergency Feeding Plan/Mobile Field Kitchen
REFERENCE_CODE: IVL01-0006
DIVISION: Executive Division (Georgia Correctional Industries - Food and Farm Services)
TOPIC_AREA: 409 Policy - GCI Food Service
EFFECTIVE_DATE: 2023-01-18
WORD_COUNT: 940
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105499
URL: https://gps.press/sop-data/409.04.07/

SUMMARY:
This policy establishes procedures for feeding inmates and staff during emergencies at GDC facilities when normal kitchen operations are disrupted due to power outages, equipment failures, or other temporary crises. It covers the use of alternative emergency menus for short-term situations, deployment of mobile field kitchens for longer emergencies, and requirements for sanitation and documentation. The policy applies to all state prisons, substance abuse treatment centers, transitional centers, pre-release centers, and detention centers that operate their own food service operations.

KEY_TOPICS: emergency feeding, mobile field kitchen, power outage, equipment failure, emergency menu, food service director, temporary emergency, kitchen renovation, field kitchen setup, sanitation requirements, staff meals, emergency declaration, meal documentation, Food and Farm Services

ATTACHMENTS:
  1. Emergency Menu - Attachment 1
     URL: https://gps.press/sop-data/409.04.07-att-1/

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|
|**Policy Number:** 409.04.07|**Effective Date:** 1/18/2023|**Page Number:** 1 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division (Georgia<br>Correctional Industries - Food<br>and Farm Services)|**Access Listing:**<br>Level I: All Access<br>|



**I.** **Introduction and Summary:**

All Georgia Department of Corrections (GDC) State Prisons, Residential Substance
Abuse Treatment Centers, Transitional Centers, Pre-Release Centers, and Detention
Centers which operate kitchens for preparation of the GDC Master Menu, will
develop an emergency plan in accordance with operational procedures of the division
under which the facility is administered. Exceptions may be made for contracted
food service operations.


**II.** **Authority:**

A. GDC Standard Operating Procedures (SOPs): 409.04.03 Food Preparation,

Service, and Transportation, 409.04.04 Cook’s Worksheet, Portion Control, and
Leftovers, and 409.04.10 Sanitation; and

B. Ga. Comp. R. & Regs. 511-6-1.

**III.** **Definitions:**

**Emergency Menu**    - An alternative menu that shall be prepared only during a shortterm extreme emergency as declared by the Commissioner or the Warden/
Superintendent of a facility.

**IV.** **Statement of Policy and Applicable Procedures:**

A. Scope:


1. Both the Warden/Superintendent and the local Food Service Director are

responsible for ensuring that local food service staff is thoroughly familiar
with the facility's emergency feeding plan.

2. An Emergency Menu for use during short-term emergencies is provided by

the Food and Farm Services Central Office and should be implemented
during power outages, equipment failures, or other temporary emergencies.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|
|**Policy Number:** 409.04.07|**Effective Date:** 1/18/2023|**Page Number:** 2 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division (Georgia<br>Correctional Industries - Food<br>and Farm Services)|**Access Listing:**<br>Level I: All Access<br>|



3. Prior to long-term and short-term kitchen renovations, the Food and Farm

Central Office Registered Dietitian will be contacted for menu changes.


B. Feeding Plan:


1. The Food Service Director or designee in charge at the facility will notify

Food and Farm Services of the type of emergency.

2. The Food Distribution Unit will be notified if emergency menu items are not

available at the facility.

3. The menu will be incorporated as written ONLY during a short-term

emergency. If the emergency continues longer than two (2) days, Food and
Farm Services shall be notified for further action as needed. Arrangements
for mobile field kitchen delivery and set up can be made in some situations.

4. Separate Cook's worksheets and requisition sheets will be completed as

documentation for an emergency, using Attachment 1 of SOP 409.04.03,
Food Preparation, Service, and Transportation and Attachment 2 of SOP
409.04.04, Cook’s Worksheet, Portion Control, and Leftovers.

5. If a regular pack-out meal is already prepared, it may be used with approval

from the Food and Farm Central Office Registered Dietitian.

C. Emergency Field Kitchens:


1. Set up of the emergency field kitchen will be conducted under the

supervision of Food and Farm’s Maintenance Advisor or the Regional
Maintenance Engineer.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|
|**Policy Number:** 409.04.07|**Effective Date:** 1/18/2023|**Page Number:** 3 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division (Georgia<br>Correctional Industries - Food<br>and Farm Services)|**Access Listing:**<br>Level I: All Access<br>|



2. No changes can be made to the kitchen, its energy sources, or equipment

without prior approval from Food and Farm’s Maintenance Advisor or the
Regional Maintenance Engineer.

3. A complete inventory of the trailer’s equipment will always be with the

trailer. The trailer’s equipment will be checked prior to set-up and
disassembly of the kitchens by Food and Farm’s Maintenance Advisor.

4. Sanitation in the mobile kitchens is to be maintained at the same level as

normal kitchens. Refer to SOP 409.04.10 and Ga. Comp. R. & Regs. 511-61-.06.

5. Ga. Comp. R. & Regs. 511-6-1-.06 Sanitary Facilities and Controls will be

reviewed prior to set-up and disassembly of the kitchen by Food and Farm’s
Regional Food Service Advisor.

6. All cost associated with set up of emergency Field Kitchens will be provided

by Food and Farm Services, and GDC will be invoiced for expenses on one
itemized invoice.

D. Employee Meals:


All staff will pay for all meals, beverages, and any other items prepared, served
and/or consumed at each facility; however, free meals will be provided in the
event that staff is working as a direct result of an emergency, and this emergency
has been declared by the Commissioner, the Warden, or Superintendent.
Documentation shall be completed in report form when free meals are warranted.
This report will be forwarded to the Food and Farm Services for budget
management and cost control and shall include the following information:

1. The duration of the emergency, including dates and times.


|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|**Policy Name:**Emergency Feeding Plan/Mobile Field Kitchen|
|**Policy Number:** 409.04.07|**Effective Date:** 1/18/2023|**Page Number:** 4 of 4|
|**Authority:** <br>Commissioner<br>|**Originating Division:** <br>Executive Division (Georgia<br>Correctional Industries - Food<br>and Farm Services)|**Access Listing:**<br>Level I: All Access<br>|



2. Menu that is served during the emergency.


3. Number of meal periods (e.g., 2 Breakfast, 2 Dinners, 2 Suppers, etc.).


4. Number of persons served each meal; and


5. Cost of meals involved for the emergency.

**V.** **Attachments:**

Attachment 1: Emergency Menu

**VI.** **Record Retention of Forms Relevant to this Policy:**

Attachment 1 of this SOP will be maintained locally in the Food Service office until
obsolete or replaced, then destroyed.