SOP_NUMBER: 409.04.19-att-1
TITLE: Equipment Maintenance Log - Food and Farm Services
REFERENCE_CODE: IVL01-0018
DIVISION: Executive
TOPIC_AREA: 409 Policy-GCI Food Service
WORD_COUNT: 327
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105522
URL: https://gps.press/sop-data/409.04.19-att-1/

SUMMARY:
This is a standardized form used to track and document all maintenance activities for food service equipment in GDC facilities. The log records equipment details (type, manufacturer, model, serial number), maintenance activities (repairs, preventive maintenance, back-ordered parts), costs, problems identified, and completion information. Completed forms must be retained locally for one year in active files and five years in inactive files before destruction.

KEY_TOPICS: equipment maintenance, food service equipment, maintenance log, preventive maintenance, repair tracking, food service operations, equipment inventory, maintenance records, Hobart equipment, maintenance documentation

ATTACHMENTS:
  1. Equipment Maintenance Log - Food and Farm Services
     URL: https://gps.press/sop-data/409.04.19-att-1/
  2. Equipment Assessment Form - Food Services
     URL: https://gps.press/sop-data/409.04.19-att-2/

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FULL TEXT:
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SOP 409.04.19

Attachment 1

00/00/17


**GEORGIA DEPARTMENT OF CORRECTIONS**

**MAINTENANCE LOG**
**FOOD AND FARM SERVICES**

|TYPE OF EQUIPMENT: DATE INSTALLED:|Col2|Col3|
|---|---|---|
|**MANUFACTURER:**|**MANUFACTURER:**|**COST:**<br>|
|**MODEL #:**|**MODEL #:**|**TYPE OF FUEL:**<br>**GAS:  LP {  } NATURAL {  }**|
|**MODEL #:**|**MODEL #:**|**ELECTRIC:  VOLTS {       }**|
|**MODEL #:**|**MODEL #:**|**              AMPS  {       }**|
|**MODEL #:**|**MODEL #:**|**             PHASE {       }**|
|**MODEL #:**|**MODEL #:**|**OTHER:**|
|**SERIAL #:**|**MIL# (Hobart Only):**<br>|**MIL# (Hobart Only):**<br>|
|**LOCATION:**<br>**GDC BAR CODE:**<br>|**LOCATION:**<br>**GDC BAR CODE:**<br>|**LOCATION:**<br>**GDC BAR CODE:**<br>|
|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|
|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|
|REMARKS:|REMARKS:|REMARKS:|
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|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|
|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|
|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|
|REMARKS:|REMARKS:|REMARKS:|
||||
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|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|
|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|
|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|
|REMARKS:|REMARKS:|REMARKS:|
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|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|
|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|DATE:                  REPAIR {  }    PM  {  }    B/O PARTS  {  }  COST OF REPAIR:|
|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|DESCRIPTION OF PROBLEM:|
|REMARKS:|REMARKS:|REMARKS:|
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|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|DATE JOB COMPLETED:                           TECHNICIAN’S NAME:|



INSTITUTION/CENTER:  _________________________________  DATE:  __________________

Retention Schedule: Upon completion, this form shall be kept locally in the Food Service Office for one (1)
year in an active file, five (5)years in an inactive file, and then destroyed.