{
"sop_number": "409.04.29",
"old_code": null,
"title": "Staff Dining Food Service Management",
"division": "Executive Division (Georgia Correctional Industries - Food and Farm Services)",
"topic_area": "409 Policy-GCI Food Service",
"effective_date": "2021-04-27",
"summary": "This policy establishes administrative, management, and security practices for food service operations at staff dining facilities within the Georgia Department of Corrections. It applies to food service operations at Rutland Cafeteria, State Offices-South, and other GDC facilities where staff dining is provided, and covers the roles of GCI staff, GDC staff, and offender workers. Key requirements include obtaining Food Service Permits, supervision by a Food Service Director, mandatory staff orientation and training, monthly staff meetings, uniform requirements, and food service training at three levels with completion timelines.",
"key_topics": [
"staff dining",
"food service management",
"food service operations",
"Food Service Director",
"food service permits",
"staff training",
"food preparation",
"food safety",
"sanitation",
"uniforms",
"offender workers",
"Georgia Correctional Industries",
"cafeteria management",
"food service computer system",
"health department inspections"
],
"cross_references": [],
"content": "|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|\n|---|---|---|\n|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|\n|**Policy Number:** 409.04.29|**Effective Date:** 4/27/2021|**Page Number:** 1 of 6|\n|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|**Access Listing:**
Level I: All Access|\n\n\n\n**I.** **Introduction and Summary:**\n\nIt is the policy of the Food and Farm Services Subdivision to establish and outline\nadministrative, management, and security practices for food service operations to\nRutland Cafeteria, State Offices-South, and other Georgia Department of Corrections\n(GDC) facilities where staff dining services are provided.\n\n\n**II.** **Authority:**\n\nA. O.C.G.A.: 42-2-11;\n\nB. GDC Board Rule: 125-4-3.07;\n\nC. GDC Standard Operating Procedures (SOPs): 409.04.13 Offender Workers and\n\n409.04.26 Food Service Permits/Health Department Inspections; and\n\nD. ACA Standards: 2-CO-4C-01, 1-CTA-3D-01, and 1-CTA-3D-02-1.\n\n**III.** **Definitions:** None.\n\n\n**IV.** **Statement of Policy and Applicable Procedures:** Staff dining services are provided\n\nto employees, visitors, and training participants at select GDC facilities. Staff dining\noperations are conducted by a combination of Georgia Correctional Industries (GCI)\nstaff members, GDC staff members, and offender workers.\n\n\nA. Food Service Permits: The Food Service Director is responsible for obtaining a\n\nFood Service Permit for each operation intending to prepare and service food, in\naccordance with GDC SOP 409.04.26 Food Service Permits/Health Department\nInspections. A new facility must request a Food Service Permit at least 10 days\nprior to the facility\u2019s projected date of opening.\n\n\n|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|\n|---|---|---|\n|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|\n|**Policy Number:** 409.04.29|**Effective Date:** 4/27/2021|**Page Number:** 2 of 6|\n|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|**Access Listing:**
Level I: All Access|\n\n\n\nB. Food Service Management and Staff:\n\n\n1. Supervision: The Food Service Director is responsible for the direct\n\nsupervision of the entire food service operation in each facility. Food Service\nManagers and Supervisors provide general supervision of the food service\noperation at each facility.\n\n2. Orientation: The Food Service Director will ensure all new food service\n\nemployees are provided the following:\n\n\na. A job description containing position responsibilities which shall be read\n\nand signed by employees.\n\nb. A copy of the Food Services Policy and Procedure Manual pertaining to\n\nstaff dining food service operations. New employees shall acknowledge\nthat all polices were read by providing his or her signature;\n\nc. General orientation of the food service area, an organizational chart, and\n\nany information concerning food service operations in the facility;\n\nd. Clothing that is required to meet the dress code;\n\ne. Information regarding safety, security, tool and key control, feeding and\n\nshift schedules, requests for leave, etc.; and\n\nf. Any security training required by the individual facility.\n\n\n3. Staff Communication:\n\n\na. Staff Meetings: The Food Service Director or his/her designee is\n\nresponsible for communicating information to staff regarding the food\nservice operation. The Food Service Director or his/her designee will\n\n\n|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|\n|---|---|---|\n|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|\n|**Policy Number:** 409.04.29|**Effective Date:** 4/27/2021|**Page Number:** 3 of 6|\n|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|**Access Listing:**
Level I: All Access|\n\n\n\nconduct a monthly staff meeting for food service staff at each facility. Staff\nmeetings should be used to update and review the following:\n\ni. Food preparation and presentation;\n\nii. Policies and procedures concerning state and federal rules and\n\nregulations on safety, sanitation, and personnel; and\n\niii. Changes to menus, recipes, inventory control, etc.\n\nb. Minutes: Minutes of meetings should be kept on file in the food service\n\noffice. A suggested format for the meeting and minutes should include:\n\ni. Date and time of meeting;\n\nii. Personnel present;\n\niii. New business and old business;\n\niv. Training;\n\nv. Vacancies and offender quotas;\n\nvi. Physical plant and equipment; and\n\nvii. Staff comments and areas of interest.\n\n\n4. Uniforms and Attire:\n\n\na. Items of dress for GCI employees shall be provided by GCI.\n\n\n|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|\n|---|---|---|\n|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|\n|**Policy Number:** 409.04.29|**Effective Date:** 4/27/2021|**Page Number:** 4 of 6|\n|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|**Access Listing:**
Level I: All Access|\n\n\n\nb. Items of dress for GDC employees are to be provided by Central Office\n\nCare and Custody. GDC shirts and jackets will require patches of the\nAmerican Flag and departmental seal and shall be issued with items of\nclothing. Name bars and food service insignia are to be requested through\nthe GDC Care and Custody Department.\n\n\n5. Food Service Training:\n\n\na. Training requirements: The Food Service Director/Manager in each\n\nfeeding unit will provide all civilian staff the opportunity to attend three\n(3) levels of Food Service Training. Food Service Training shall include,\nbut not be limited to, training concerning inmate dealings, use of\nequipment, operation of the Food Service Computer System, and food\nsafety management. All three (3) levels of Food Service Training will be\nattended as soon as possible following date of hire. Level 1 training shall\nbe completed within 90 days. Completion of all three (3) levels is\nrecommended within two (2) years of hire date.\n\nb. Evaluations: A training evaluation shall be conducted by the Food Service\n\nDirector/Manager or their designee at the end of all food service\nemployees\u2019 first month to ensure training requirements have been met.\nAttachment 1, Training Progress Report of SOP 409.04.13 will be used to\ndocument and track this evaluation. This report shall be kept in the files of\nall food service employees.\n\nc. Training Update: Food and Farm Services Central Office will teach a Food\n\nService Update class semi-annually at a minimum and a Food Service\nDevelopment class annually at a minimum.\n\nd. Computer Training: The Food and Farm Services Central Office provides\n\nstaff with Food Service Computer System training on an as needed basis.\nEach facility should have at least two (2) employees trained on the Food\n\n\n|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|\n|---|---|---|\n|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|\n|**Policy Number:** 409.04.29|**Effective Date:** 4/27/2021|**Page Number:** 5 of 6|\n|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|**Access Listing:**
Level I: All Access|\n\n\n\nService Computer System. Food Service Computer System training will be\noffered by Food and Farm Services Central Office. Feeding facilities\nshould contact the Food and Farm Services Central Office for scheduling\nof personnel. Costs incurred during training will be the responsibility of the\nfeeding facility.\n\ne. Cost of Training: All travel expenses for Food Service Level Training will\n\nbe incurred by staff training. All other travel expenses will be incurred by\nthe individual facility.\n\n\n6. Job Descriptions and Performance Evaluations:\n\n\na. Copies of all job descriptions should be kept on file in a local food service\n\nfiling area and should be reviewed by the Food Service Director annually.\nJob descriptions should be updated as necessary to reflect any changes in\njob duties or responsibilities.\n\nb. Performance evaluations will be managed and provided to employees via\n\nPeopleSoft/ePerformance Plus Software to ensure employees understand\njob responsibilities, expectations, and levels of performance. Evaluations\nare also intended to correct any deficiencies in employee performance. This\ntool can be used at any time to increase efficiency and productivity within\nthe food service operation.\n\nB. Offender Staff:\n\n\n1. Correctional officers will provide direct supervision of offenders who work in\n\nStaff Dining.\n\n2. Offenders will receive orientation and training for working in staff dining to\n\ninclude proper sanitation practices, safety, proper use of equipment and\ntraining in completing tasks specific to staff dining. A training evaluation will\n\n\n|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|\n|---|---|---|\n|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|**Policy Name:**Staff Dining Food Service Management|\n|**Policy Number:** 409.04.29|**Effective Date:** 4/27/2021|**Page Number:** 6 of 6|\n|**Authority:**
Commissioner
|**Originating Division:**
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|**Access Listing:**
Level I: All Access|\n\n\n\nbe conducted by the Food Service Director/Manager or their designee at the\nend of the offender\u2019s first month of work in staff dining, which will be\ndocumented using Attachment 1, Training Progress Report, from SOP\n409.04.13 Offender Workers. This report shall be kept in the institutional file\nof all offender workers.\n\n**V.** **Attachments:** None.\n\n**VI.** **Record Retention of Forms Relevant to this Policy:** None.",
"word_count": 1431,
"powerdms_url": "https://public.powerdms.com/GADOC/documents/187024",
"url": "https://gps.press/sop-data/409.04.29/",
"attachments": []
}