SOP 410.05: Capital Planning & Administration

Division:
Executive Division (Engineering & Construction Services)
Effective Date:
October 13, 2017
Topic Area:
410 Policy-Engineering and Construction Services
PowerDMS:
View on PowerDMS
Length:
617 words

Summary

This policy establishes the capital planning process for Georgia Department of Corrections construction and expansion projects. It requires commissioners to obtain approval and conduct needs evaluation studies before new construction or facility expansion, including assessments of bed needs, programming requirements, facility replacement needs, ADA accommodations, and location-specific requirements. The policy also mandates community participation through meetings with local authorities and town hall meetings, as well as coordination with utility providers to ensure adequate water, electrical, and gas services.

Key Topics

  • capital planning
  • facility construction
  • new facilities
  • facility expansion
  • needs evaluation
  • bed capacity
  • community engagement
  • town hall meetings
  • utility coordination
  • water service
  • electrical power
  • gas service
  • correctional institutions
  • site selection
  • ADA accommodations
  • programming needs
  • reentry programs

Full Text

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Capital Planning & Administration|Policy Name:Capital Planning & Administration|Policy Name:Capital Planning & Administration|
|Policy Number: 410.05|Effective Date: 10/13/17|Page Number: 1 of 3|
|Authority: Commissioner
|Originating Division:
Executive Division (Engineering
& Construction Services)|Access Listing:
Level I: All Access
|

I. Introduction and Summary:
This policy provides capital planning guidance for the Georgia Department Corrections
(GDC) and the Engineering & Construction Services section of GDC. Engineering &
Construction Services endeavors to meet the highest performance standards for
supporting operations of GDC.

II. Authority:
A. GDC Board Rules: 125-2-2-.01, 125-2-2.02, 125-2-3-.02, and 125-2-3-.03;

B. GDC Standard Operating Procedures (SOPs): 410.04 Facility Design and Space

Planning and 410.06 Mechanical, Electrical, Plumbing Design Standards; and

C. ACA Standards: 2-CO-2B-02, 2-CO-2B-03, 2-CO-2B-04, and 4-4330.

III. Definitions: None

IV. Statement of Policy and Applicable Procedures:
A. Prior to the new construction or expansion of any correctional institutions,

permission from the Commissioner of GDC shall be obtained and a needs
evaluation study shall be completed to identify the following:

1. Projected future bed needs by type;

2. Any special needs for programs or vocational training;

3. Any special reentry programming or bed needs:

4. Any needs to replace any old or non-enduring facilities or buildings;

5. Any Americans with Disabilities Act accommodations needed; and

6. Any special location needs for planned bed type such as:

a. Medical Services;

b. Public Transportation;

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Capital Planning & Administration|Policy Name:Capital Planning & Administration|Policy Name:Capital Planning & Administration|
|Policy Number: 410.05|Effective Date: 10/13/17|Page Number: 2 of 3|
|Authority: Commissioner
|Originating Division:
Executive Division (Engineering
& Construction Services)|Access Listing:
Level I: All Access
|

c. Inmate Jobs; and

d. Ability to hire staff to support the facility.

The study may be conducted in-house, by a third-party contractor or by any other
branch of Georgia State government.

B. During the facility site selection and planning phase the Department will seek

participation from the community in which a new facility is planned.

1. Meetings will be held with local authorities such as Mayors, County

Commissioners, Sheriffs, Police Chiefs, local Representatives and Senators.

2. At least one town hall meeting will be held in the community of planned new

facilities. Notice of the town hall meeting will be given by one of the
following:

a. Published in the local newspaper;

b. Advertised on local radio; or

c. By posting public signage.

C. Engineering and Construction Services representatives will meet with local utility

providers to ensure the following:

1. Water source and waste treatment plants are adequate to support the projected

immediate and near future needs of the planned facility or supply can be
obtained at a reasonable and agreeable cost to the State and the Utility
supplier. If these utilities will be constructed and self-operated, Engineering
and Construction Services will meet with regulatory agencies to ensure the
proposed location will meet permitting requirements.

2. Adequate electrical power source is available to support the projected

immediate and near future needs of the planned facility, or supply can be

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name:Capital Planning & Administration|Policy Name:Capital Planning & Administration|Policy Name:Capital Planning & Administration|
|Policy Number: 410.05|Effective Date: 10/13/17|Page Number: 3 of 3|
|Authority: Commissioner
|Originating Division:
Executive Division (Engineering
& Construction Services)|Access Listing:
Level I: All Access
|

obtained at a reasonable and agreeable cost to the State and the Utility
supplier.

3. Gas source is available to support the projected immediate and near future

needs of the planned facility, or supply can be obtained at a reasonable and
agreeable cost to the State and the Utility supplier.

V. Attachments : None

VI. Record Retention of Forms Relevant to this Policy: None

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