SOP 505.02: Communications Center GCIC User Agreement

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`Support Services/`
`Communications Center`|`Reference Number: `
`IVF01-0006`|`Revises`
`Previous`
`Effective Date:`
`4/01/02`|
|`Subject:`
`Communication Center GCIC`
`User Agreement`|||
|`Authority:`
`Owens/Smith`|`Effective Date:`
`9/15/10`|`Page``1`` of`
`2 `|

I. POLICY:

   To establish responsibility for coordination of the User
   Agreement for services provided by the Georgia Crime
   Information Center’s Criminal Justice Information System.

II. APPLICABILITY:

   Users of the GCIC network.

III. RELATED DIRECTIVES:

   GCIC Manual.

IV. DEFINITIONS:

   NONE

V. ATTACHMENTS:

   NONE

VI. PROCEDURE:

   A. As set forth in GCIC rules, regulations and policy
      manual; the Commissioner of the Georgia Department of
      Corrections will execute a User Agreement providing for
      agency access to the information contained on the GCIC
      network. The Commissioner shall appoint a Terminal Agency
      Coordinator who will be the point of contact for purposes
      of coordination with the GCIC and for assuring compliance
      with GCIC procedures.

   B. The agency’s Terminal Agency Coordinator (Agency TAC)
      will be the individual assigned to Operations, Planning &

|Functional Area:
SUPPORT SERVICES/COMMUNICATIONS
CENTER|Prev. Eff. Date:
4/01/02|Page 2 of
2|
|---|---|---|
|`Functional Area:`
`SUPPORT SERVICES/COMMUNICATIONS`
`CENTER`|`Effective Date:`
`9/15/10`|`Reference Number:`
`IVF01-0006`|

   Training Division having supervisory responsibility for
   the GDC Communications Center. Two alternates from the
   Communications Center will be appointed to represent
   Facilities and Probations to support those units with
   GCIC related training and functions. Additional
   individuals assigned to Corrections Division can be
   appointed as TAC’s to work directly with facilities and
   Probations Offices at the discretion of the Agency TAC.

C. The appointed alternates will achieve TAC certification
   as required by GCIC. They may communicate with the Agency
   TAC and GCIC on the needs of their respective areas.
   However, no policy decisions may be made without
   coordination and approval of the officially designated
   TAC.

D. GCIC will periodically conduct audits on the use of
   individual terminals. A copy of the audit, along with
   corrective action taken on any deficiencies, will be
   submitted to the Terminal Agency Coordinator.

E. Staff utilizing the GCIC terminal will achieve Terminal
   Operator certification as required by GCIC. Terminal
   Operators will be required to comply with all procedures
   as determined by GCIC.