SOP_NUMBER: 506.16
TITLE: Training Administration
DIVISION: Executive Division (Office of Professional Development)
TOPIC_AREA: 506 Policy-Office of Professional Development
EFFECTIVE_DATE: 2017-05-09
WORD_COUNT: 2375
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/148809
URL: https://gps.press/sop-data/506.16/
SUMMARY:
This policy establishes requirements for training administration within the Georgia Department of Corrections Professional Development Section and the Georgia Corrections Academy. It specifies management responsibilities, organizational structure, operational oversight, and compliance requirements for all Academy staff and affiliated training units. The policy ensures that training operations meet POST (Peace Officer Standards and Training) standards and GDC requirements through regular monitoring, evaluation, and documentation.
KEY_TOPICS: training administration, Georgia Corrections Academy, GCA Academy Director, lesson plans, training programs, POST standards, staff meetings, Field Site Visit Forms, instructor evaluations, Academy operations, professional development, correctional officer training, organizational oversight, annual review
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|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 1 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
**I.** **Introduction and Summary** : This policy explains the training administration
requirements for all Professional Development Section staff and units.
**II.** **Authority** :
A. Rules of Georgia Peace Officer Standards and Training Council Chapter 464.5:
Training Requirements;
B. O.C.G.A. §§ 35-8-2, 35-8-7, 35-8-7.1,35-8-8, 35-8-11, 35-8-15, 35-8-21; 42-2-11,
42-2-53; and 42-10-2;
C. GDC Board Rules 125-2-1-.02, 125-2-1-.06, and 125-2-1-.08;
D. GDC Standard Operating Procedures 506.02, 506.03, 506.05, 506.06, 506.08,
506.17, 506.18; 104.37; 104.47; 107.03; and 205.13;
E. ACA Standards: of Administration of Correctional Agencies, 2 [nd] edition, with 2014
Standards Supplement, 2-CO-1D-01, 2-CO-1D-02, 2-CO-1D-03, 2-CO-1D-04, 2CO-1D-05, 2-CO-1D-06, 2-CO-1D-07, 2-CO-1D-08, 2-CO-1D-09, and 2-CO-1D10;
F. Standards for Adult Correctional Institutions, 4 [th] edition, with 2014 Standards
Supplement,4-4073, 4-4074, 4-4075, 4-4076, 4-4077, 4-4078, 4-4079, 4-4080, 44082, 4-4083, 4-4084, 4-4084-1, 4-4085, 4-4086, 4-4087, 4-4088, 4-4089, 4-4090,
4-4091, 4-4092, 4-4093; and
G. Standards for Correctional Training Academies,1st edition, with 2014 Standards
Supplement, 1-CTA-1A-01, 1-CTA-1A-02, 1-CTA-1A-03, 1-CTA-1A-04, 1-CTA1A-05, 1-CTA-1A-06, 1-CTA-1A-07, 1-CTA-1A-09, 1-CTA-1A-11, 1-CTA-1A13, 1-CTA-1A-14, 1-CTA-1A-15; 1-CTA-1D-02, 1-CTA-1D-03;1-CTA-2C-01,; 1CTA-2D-01, 1-CTA-2D-02; 1-CTA- 3A-01, 1-CTA- 3A-02, 1-CTA- 3A-03, 1CTA- 3A-04, 1-CTA- 3A-05, 1-CTA- 3A-06, 1-CTA- 3A-10, 1-CTA- 3A-11, 1
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 2 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
CTA- 3A-12, 1-CTA- 3A-13, 1-CTA- 3A-14, 1-CTA- 3A-15, 1-CTA- 3A-16, 1CTA- 3A-17, 1-CTA- 3A-18, 1-CTA- 3A-19, 1-CTA- 3A-20, 1-CTA- 3A-23, 1CTA- 3A-24; 1-CTA-3B-01, 1-CTA-3B-02, 1-CTA-3B-03, 1-CTA-3B-04, 1-CTA3B-05, 1-CTA-3B-06, 1-CTA-3B-07, 1-CTA-3B-08, 1-CTA-3B-09, 1-CTA-3B-10;
1-CTA-3C-04, 1-CTA-3C-05; 1-CTA-3F-01, 1-CTA-3F-02, 1-CTA-3F-03, 1CTA-3F-04.
**III.** **Definitions** :
A. P.O.S.T. (POST) – Peace Officer Standards and Training
**IV.** **Statement of Policy and Applicable Procedures** :
A. Administration and Management:
1. Training Unit managers must get input from their staff and formulate yearly
goals for their Unit. Goals must be stated as measurable objectives. The
Unit’s mission, procedures, and programs must be reviewed for compliance
with Division and Unit goals, and departmental policies. Unit input must be
compiled into the Division’s Annual Strategic Plan and submitted to the
Director for review and approval. The Strategic Plan must delineate the
Academy’s mission within the context of the total correctional system. This
document must be reviewed at least annually and updated as needed.
2. The Georgia Corrections Academy (GCA) is headed by a Director who
oversees all personnel, volunteers, programs, and activities connected with the
Academy. The Director is appointed by the Georgia Department of
Corrections (GDC) Commissioner. The qualifications, authority, and
responsibilities of the Director and other appointed personnel are specified in
writing by statute or by GDC Standard Operating Procedures (SOPs). To be
considered qualified, a Director, at a minimum, must possess the following: A
Bachelor’s degree in an appropriate discipline, five years of related
administrative experience, and demonstrated administrative ability and
leadership. The Director must be certified by the POST Council per POST
Rule 464-5-.19.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 3 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
3. The Annual Training Overview document describing the Academy’s
organization is reviewed annually and updated as needed. It shall include an
organizational chart that groups similar function, services, and activities into
administrative subunits.
4. The policies and procedures for operating and maintaining the Academy and
its satellites must be specified in a manual that is accessible to all employees.
This manual shall consist of the POST Uniform Academy Regulations, GDC
Training Policies, and State Offices South at Tift College (SOSTC)/Facility
Emergency Plans. This manual is reviewed at least annually and updated as
needed. New or revised policies and procedure are disseminated to students
and staff, as appropriate.
5. There must be regular meetings between the Director and all department heads
and between department heads and their key staff members. Such meetings are
to be conducted at least monthly. These meetings should be used to remind
and enforce Federal and State law and GDC Policies. Meetings must be
documented with staff meeting notes. Staff meeting notes must be emailed to
the GCA Academy Director and Academy Support Licensing Tech 2. The
Academy Director must review and initial the notes. The Academy Support
Licensing Tech 2 must maintain physical and electronic copies of the approved
notes.
6. Operations and training programs must be monitored through inspections and
reviews at least annually. Training Unit Managers must inspect their
Instructors during training and testing. Instructor evaluations must be
conducted and training documentation inspected to ensure Instructors are
providing quality training and meet POST standards. Training Managers must
fill out and submit Field Site Visit Forms (FSVF) for each unit under their
supervision at least quarterly. These forms, along with Armory Audits and
inventories must be emailed to the GCA Academy Director and Academy
Support Licensing Tech 2. The Academy Director must review and initial the
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 4 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
forms. The Academy Support Licensing Tech 2 must maintain physical and
electronic copies of the approved forms.
7. The Academy reports its activities at least annually to the Commissioner’s
Office. The Annual Training Overview document is presented and includes
major developments relating Academy progress and objectives.
8. The Academy Director must review and approve all Basic Correctional Officer
Training lesson plans at least annually or as needed. Training Unit Managers
must review and approve all lesson plans for their respective Units at least
annually or as needed. Further delegation for lesson plan review and approval
is not authorized.
9. Each training program, course, and class must have a written lesson plan(s). If
the program, course, or class has more than one topic/lesson plan, a schedule
or agenda is required. The lesson plan(s) and schedule or agenda must be
present during each training session and be used by the POST certified
Instructor teaching the class.
10. Each program, course, and class must meet the time standard. If a day of
training is scheduled for 8 hours, it must be 8 hours long. Lunch does not
count toward training hours. Ten minute breaks every hour are allowed.
11. Each Instructor teaching for POST credit must POST certified (General,
Specialized, or Guest). The course coordinator / Instructor must be able to
produce proof that each Instructor on the platform for a POST credit class has
the appropriate credentials.
12. A visitor’s book must be maintained at each training site that has the lesson
plans, schedule/agenda, and Instructor credentials available. POST Fact
Sheet(s) are the preferred method to provide this proof for POST Instructors.
Non-POST Instructors must provide a biography/curriculum vitae.
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 5 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
13. Each student must be present for the training to receive credit. Basic
Correctional Officer Training students may miss no more than 5% of the
training. In other programs, students may miss no more than 10% of the
program. Students who cannot stay in the classroom because of phone calls or
other reasons cannot receive POST training credit.
14. Rosters must be entered into the POST database and the completed paper
roster uploaded within 5 working days of the class completion.
15. Training plans must contain at least the following information: List of all
courses/classes to be offered; Dates the courses/classes are offered; Synopsis
of each course/class, including length in hours, target group, objectives, and
prerequisite training; and Enrollment information. This information can be
found in the Academy Training Course Catalog available on Captiva and on
the GCA Training Calendar, available to all GDC staff with Outlook accounts.
16. The Academy’s organized system of information retention, storage, retrieval,
and review is automated. The information system has a research and decisionmaking capability relevant to both student and operational needs. GDC staff
also have access to Captiva and the GDC Intranet. GDC staff and students at
SOSTC have access to the internet via Wi-Fi.
17. The agency and Academy collaborate with criminal justice and service
agencies in research activities, information gathering, exchange, and
standardization.
18. The Academy uses the Georgia POST audit instrument to annually evaluate its
overall performance in writing.
B. Physical Plant:
1. The necessary space and equipment for the student training and staff
development programs are available. Staff needs are met through providing
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 6 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
adequate spaces in locations that are convenient for use. Staff are provided
with the following:
a) Assigned work area or office space;
b) An area to change clothes and to shower;
c) An area, room, and/or employee lounge that offers privacy and
provides space for meals;
d) Access to exercise/physical training facilities and equipment; Space for
training; and
e) Toilets and wash basins.
C. Academy Operations:
1. Library and reference services are available to complement the student training
and staff development programs. These services are provided as links to
online resources. The student training and staff development programs use the
resources of public and private agencies, private industries, colleges,
universities, and libraries.
2. Daily class attendance must be recorded, certified as accurate by the Instructor,
and maintained as required by POST Rules and Academy procedures. Each
course of instruction has a class schedule that includes the name of each class,
time and date of each class, and scheduled Instructor. There is a standardized,
competency-based curriculum supported by appropriate materials and
classroom resources.
3. Lesson plans must be on file on the Training Joint Drive. Lesson plans must
be present and followed for each class conducted. All lesson plans for POST
credit must be developed and updated according to POST requirements. Non
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 7 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
POST credit lesson plans must be developed and updated to meet the
requirements for attaining a PeopleSoft course code.
4. All firearm Instructors must have POST General and Firearms certifications.
All Instructors authorized to train others in the use of chemical agents must be
certified by a competent authority to conduct such training. All Instructors
must be trained in the treatment of individuals exposed to a chemical agent.
All Instructors authorized to train others in the use of force and unarmed selfdefense must have POST General and Defensive Tactics certifications. All
Instructors must be trained to respond to emergency health-related situations
such as the administration of first aid and methods of obtaining assistance.
5. Course curriculum on use of force/self-defense for all security and custody
staff must include the use of physical force to instances of justifiable selfdefense, protection of others, protection of property, and prevention of escapes,
and then only as a last resort and in accordance with appropriate statutory
authority. In no event is physical force justifiable as punishment. A written
report is prepared following uses of force and is submitted to administrative
staff for review.
6. Firearms training courses cover the use, safety, and care of firearms and the
constraints on their use. Firearms training courses must include a
demonstration of individual student competency. Chemical agents training
courses must cover the use and handling of chemical agents, as well as the
treatment of individuals exposed to a chemical agent. Chemical agent courses
must provide detailed direction for the conduct and supervision of all training
and must include a demonstration of individual competency.
7. Firearms, chemical agents, and security equipment are inventoried at least
quarterly to determine their condition and expiration dates. A written report is
submitted to the Academy Director or designee. Firearms, chemical agents,
|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**Policy Name:**Training Administration|**Policy Name:**Training Administration|**Policy Name:**Training Administration|
|**Policy Number:** 506.16|**Effective Date:** 5/09/2017|**Page Number:** 8 of 8|
|**Authority:** Commissioner
|**Originating Division:**
Executive Division (Office of
Professional Development)|**Access Listing:**
Level I: All Access
|
and related security items are stored in a secure but readily accessible
depository outside of student and public activity areas.
8. Access to twenty-four-hour emergency medical services is available through
911 Emergency Services. CPR-certified personnel are available to respond
within a four-minute period. First aid kits are available in designated areas of
the facility based on need, and an automatic external defibrillator is available
for use at the facility.
9. In case of serious illness or injury, individuals designated by the student/staff
are notified. Permission for notification is obtained from the student/staff prior
to need. The notification information is a part of the student/staff personnel
file, kept at the student/staff’s assigned facility.
**V.** **Attachments** :
None.
**VI.** **Record Retention of Forms Relevant to this Policy** : All training records must be
kept at local facility training offices and/or regional training offices until storage
capacity is exceeded. Training records must then be boxed, labeled by location and
year, and forwarded to the Academy Director’s office for storage in Bay D, SOSTC
Fleet Warehouse which is climate controlled. After retention for at least seven (7)
years, only the Academy Director may direct that training records be destroyed.