SOP_NUMBER: 511.32
TITLE: Occupational Safety and Health Records
REFERENCE_CODE: IVN10-0014
DIVISION: Facilities
TOPIC_AREA: 511 Policy-Fire Services
EFFECTIVE_DATE: 2002-04-01
WORD_COUNT: 427
POWERDMS_URL: https://public.powerdms.com/GADOC/documents/105887
URL: https://gps.press/sop-data/511.32/

SUMMARY:
This policy establishes a system for collecting and maintaining permanent records of all work-related accidents, injuries, illnesses, exposures to infectious agents or communicable diseases, and deaths involving Department of Corrections firefighters. It applies to all certified firefighters in state and county fire departments and requires immediate reporting of incidents to supervisors with written documentation filed within 24 hours. The records are maintained both in a master file at each fire station and in individual firefighter personnel files to support safety analysis and program development.

KEY_TOPICS: occupational safety, health records, firefighter accidents, work-related injuries, illness reporting, infectious disease exposure, communicable disease exposure, accident documentation, fire station records, safety analysis, hazardous materials exposure, firefighter safety, incident reporting, personnel files

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FULL TEXT:
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|GEORGIA DEPARTMENT OF CORRECTIONS<br>Standard Operating Procedures|Col2|Col3|
|---|---|---|
|**`Functional Area: `**<br>`SUPPORT SERVICES/FIRE`<br>`SERVICES`|**`Reference Number: `**<br>`IVN10-0014`|**`Revises`**<br>**`Previous`**<br>**`Effective Date:`**<br>`NEW`|
|**`Subject:`**<br>`OCCUPATIONAL SAFETY &`<br>`HEALTH/RECORDS`|||
|**`Authority:`**<br>`WETHERINGTON/HODGE`|**`Effective Date:`**<br>`4/01/02`|`Page`**`1`**` of`<br>**`2 `**|

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I. POLICY:

   This standard establishes a system for the collection and
   permanent retention of information concerning accidents,
   injuries, illnesses, exposures to infectious agents and
   communicable diseases, and deaths that are or might be job
   related. It was promulgated to:

   A. Establish the requirement that a report be completed and
      filed for every accident, injury, illness, exposure to an
      infectious agent or communicable disease, or death that
      involves a member while on duty or that may in some way
      be related to the Firefighter’s job.

   B. Establish a database for analysis to develop programs to
      reduce on-the-job accidents, illnesses, and deaths.

II. APPLICABILITY:

   All Department of Corrections Certified Firefighters in State
   and County Fire Departments.

III. RELATED DIRECTIVES:

   NFPA 1500

IV. DEFINITIONS:

   NONE

V. ATTACHMENTS:

   NONE

VI. PROCEDURE:

```

|Functional Area:<br>SUPPORT SERVICES/FIRE SERVICES|Prev. Eff. Date:<br>NEW|Page 2 of<br>2|
|---|---|---|
|`Functional Area:`<br>`SUPPORT SERVICES/FIRE SERVICES`|`Effective Date:`<br>`4/01/02`|`Reference Number:`<br>`IVN10-0014`|

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 A. (General)

```





```
   1. A permanent record of all accidents, injuries,
      illnesses, or deaths that occur while a Firefighter
      is on duty shall be maintained by each Fire Station.
      The record shall include both a master file of such
      events as well as individual records placed in the
      individual Firefighter’s permanent personnel file.

   2. Other records and reports that are useful in
      evaluating the Department’s overall safety and
      health program shall be maintained as required by
      rule, regulation, policy, or standard operating
      procedure.

   3. A tabulation of the Department’s safety record shall
      be included in the monthly report and the annual
      report.

B. RESPONSIBILITIES

   1. It shall be the responsibility of each Firefighter
      of the Department to immediately report to his/her
      supervisor any accident, injury or illness that
      occurs while on duty. The appropriate report shall
      be filed in writing within 24 hours of the event.

      a. If a Firefighter was exposed to a hazardous
         material or contagious disease, he/she shall
         file a Hazardous Materials Exposure Form as
         required by GDC SOP Exposure Reporting.

   2. Fire Chiefs shall be responsible for ensuring that a
      Firefighter under their command who is involved in
      an accident or injury completes the appropriate
      reports. Reports shall be complete, accurate, and
      filed in a timely manner.

   3. The Fire Services Manager shall review all accident
      and injury reports and shall ensure that the event
      is reviewed by the appropriate committee for its
      recommendation.

```