SOP 215.06 (IID03-0003): Visitation of Residents

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`Facility Operations`|`Reference Number: `
`IID03-0003`|`Revises`
`Previous`
`Effective Date:`
`7/15/02`|
|`Subject:`
`VISITATION OF RESIDENTS`|||
|`Authority:`
`Donald/Adams`|`Effective Date:`
`7/01/04`|`Page 1 of`
`15`|

I. POLICY:

   Each Transitional Center shall provide visitation privileges
   for residents guided by procedures found herein. Visits by
   official visitors to the Center shall be documented.

II. APPLICABILITY:

   All Transitional Centers

III. RELATED DIRECTIVES:

   A. O.C.G.A.42-5-56

   B. GDC Rules: 125-2-4-.15, 125-3-2-.02, 125-3-2-.04(f)(6),
      125-3-4-.02, and 125-4-7-.03.

   C. GDC-SOPs: IIA05-0001, IIA07-0007, IIA10-0001, IIB01-0005,
      IIB01-0013, IIB01-0022, IIB02-0003, IIB02-0004, IIB09      0001, IIB12-0002, IIB12-0003, IIB12-0004, IIB13-0003,
      IIB15-0001, IIB16-0001, IIC03-0002, IIC02-0003, IID03      0001, IID03-0004, IID04-0001, VD01-0014, VA01-0019, VG01      0008

IV. DEFINITIONS:

   A. Significant Other: A member of an inmate's extended
      family, a friend, or some other person having a
      meaningful relationship with the inmate.

   B. Next of Kin: For purposes of this SOP, the person
      designated by the inmate to receive his or her remains or
      the person designated to make emergency medical decision
      in the event the inmate is unable to make medical
      decisions. In the event the inmate fails to so designate,
      the person reasonably designated by staff.

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   C. Designated Beneficiary: The person designated, by the
      inmate, to receive the inmate's personal property and
      funds which are left under the custody and control of the
      Department in the event of the inmate's death.

   D. Sexual Offense-O.C.G.A.42-5-56: As used in this Code
      section, the term “sexual offense” means a violation of
      Code Section 16-6-1, relating to the offense of rape;
      Code Section 16-6-2, relating to the offenses of sodomy
      and aggravated sodomy; Code Section 16-6-5.1, relating to
      the offense of sexual assault against a person in
      custody; Code Section 16-6-22, relating to the offense of
      incest; or Code Section 16-6-22.2, relating to the
      offense of aggravated sexual battery, when the victim was
      under 18 years of age at the time of the commission of
      any such offense; or a violation of Code Section 16-6-3,
      relating to the offense of statutory rape; Code Section
      16-6-4, relating to the offenses of child molestation and
      aggravated child molestation; or Code Section 16-6-5,
      relating to the offense of enticing a child for indecent
      purposes, when the victim was under 16 years of age at
      the time of the commission of any such offense.

   E. Resident: The word RESIDENT, as used in this SOP, is
      meant as a generic term to encompass all offenders
      incarcerated at centers designated in the Applicability
      section of this SOP.

V. ATTACHMENTS:

   Attachment 1 - Resident Visitor's Register

   Attachment 2 – Significant Other Application

   Attachment 3 – GCIC/NCIC Consent Form for Visitors

VI. PROCEDURE:

   A. Awareness

      1. Visitation procedures must be included in the Center
         rules and regulations (resident handbook) and
         explained to the resident during orientation.

   B. Visitation Hours

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   1. Regular visitation hours shall be established by the
      Superintendent for Saturdays and Sundays as well as
      observed state holidays. A minimum of two hours
      visiting time (preferably, four hours) should be
      provided unless a visitor's late arrival makes this
      impossible due to termination of visiting hours.
      Additional visiting hours may be established at the
      discretion of the Superintendent if they do not
      interfere with the operation of the Center.

   2. Regular visiting hours should not interfere with
      either the routine functions or scheduled activities
      of the Center. A schedule of the designated
      visiting hours shall be posted permanently and
      conspicuously.

C. Authorized Visitors

      Note: As part of the process for authorizing a
      visitor, the Superintendent may require a
      prospective visitor to sign attachment 3, (GCIC/NCIC
      Consent Form for Visitors of GDC Facilities),
      authorizing the release of driver and criminal
      history information to the Georgia Department of
      Corrections. This information may serve to assist
      in determining the approval or disapproval of a
      prospective visitor to a Transitional Center. This
      process may be used at the discretion of the
      Superintendent.

   1. The number of visitors on a resident’s approved
      visitor list is limited to twelve. Resident’s having
      large families will be considered on an individual
      basis. Persons who are not immediate family members
      and yet would like to be on the approved list should
      make this known to the resident who may make the
      request to the Superintendent. All visitors are
      subject to approval or disapproval by the
      Superintendent of the facility or his/her designee.
      All visitors, regardless of age, shall be approved
      and listed on the resident’s visiting list. The
      only exception will be a special visit approved in
      advance by the Superintendent/designee. Categories
      of visitors may include the following:

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2. Members of an inmate's immediate family, (parents,
   brothers, sisters, spouse, grandparents, children,
   and stepchildren) upon request and after
   verification, may be placed on the resident's
   approved visitor list.

3. Significant others may also be included on the
   approved visitor list. Significant Others may be
   defined in two (2) basic categories: pre   incarceration relationships and relationships formed
   after incarceration began, including friends and
   employers or other relationships which have the
   potential for rehabilitative capabilities. The
   Significant Other must complete and submit the
   "Significant Other Application for Visitation
   Privilege”. The Superintendent/designee will review
   and approve/disapprove the applications. The term
   Significant Other does NOT imply automatic approval
   for visitation from romantic involvement.
   Rehabilitative potential must still be established.
   See definition on page one of this SOP.

4. Inmates, ex-inmates, probationers, and parolees will
   be excluded from the approved visitor list unless
   approved by the Superintendent.

5. After a person's name has been placed on the
   approved                list, prior
   approval is not necessary on regular visiting days.
   An adult must accompany visitors under the age of
   sixteen on the visiting list.

6. One resident's visitors will not be allowed to visit
   with another resident or his/her visitors.

7. Any resident with a current or prior conviction for
   any sexual offense as defined in the Definition
   Section of the SOP shall not be allowed visitation
   with any person under the age 18 years unless such
   person is the spouse, son, daughter, brother,
   sister, grandson, or granddaughter of the inmate and
   such person is not the victim of a sexual offense
   for which the inmate was convicted. If visitation
   with a minor is restricted by court order, only the

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      court issuing such order may grant permission for
      special visitation with the minor.

   8. Counselors will review all resident administrative
      files assigned to their respective caseloads to
      ensure   compliance with Section VI.C. and make
      necessary corrections to the identified resident(s)
      visiting list(s). The review will be documented on
      the notes or on the visitation form in the
      administrative file.

D. Visitor Register

   The Resident Visitor Register (Attachment 1) will be used
   by each Center to record resident visitation.
   Correctional staff are responsible for determining
   whether or not an individual is an authorized visitor to
   any resident by referring to the individual resident's
   list of authorized visitors. Only authorized persons
   shall be admitted.

E. Visitation Area

   1.  The facility shall maintain a visiting area where
      residents may have contact visitation with their
      authorized visitors. Restroom facilities shall be
      provided for visitors in or adjacent to the visiting
      area. Videotaping of the visitation area is
      permitted as an added measure to ensure the safety,
      security and integrity of security operations during
      visitation periods. The Assistant Superintendent or
      Chief of Security should review the visitation
      videotapes by the end of the first business day
      following the visitation. The Superintendent will be
      notified immediately if anything unusual or outside
      the parameters of SOP’s occurred. Should an
      investigation result from violations observed on the
      videotape, tape will not be reused until complete
      resolution of the investigation. Reviewed videotapes
      that do not reveal any unusual circumstances or have
      a security value may be reused after sixty days.
      Visitors will not be allowed in resident rooms. The
      OIC or duty officer will monitor visitation to
      ensure compliance with Center and departmental
      rules.

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 F. Visitor List Change

   A resident may request to add or delete a name on his/her
   visitor list by contacting his/ her counselor and
   providing the necessary information. The counselor will
   forward this request to the Superintendent or his/her
   designee who will be the authorizing agent for such
   changes. Transitional Center Visitor lists may only be
   changed every six (6) months. During the six (6) month
   review the Counselor will verify and/or change the
   Designated Beneficiary and Next of Kin, at the request of
   the resident, as applicable in each case.

G. Notification of Loss of Visitation Privilege :

   The facility shall notify any authorized visitor and the
   resident when his/her name has been removed from an
   authorized visitor list and give reason thereof.

   1.  The Superintendent/designee will be responsible for
      notifying the visitor, in writing, of their removal
      from the authorized visitor list. The notification
      shall include the reason for and length of the
      removal.

   2.  A copy of the visitor notification shall be
      forwarded to the resident and placed in the
      resident’s file.

   3.  When a resident has lost visitation privileges for
      any reason, they may notify the authorized visitors
      via a center form letter. This is to minimize the
      inconvenience and frustrations of potential
      visitors.

      a.  The form letter shall be provided to the
         resident at the conclusion of the disciplinary
         hearing.

      b.  The resident will provide postage unless he or
         she is indigent.

      c.  If the United States Mail would not reach the
         family in time to prevent an unnecessary trip,
         the resident may request that notification

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         occur by phone (collect call for long
         distance). Postal notice will also be given.

H. Visitor Identification

   Visitors are required to present positive identification
   prior to their admission for visiting.

   1.  A driver's license with picture, a photo id card
      issued by the Department of Public Safety, or other
      acceptable photographic identification card will be
      required of visitors age sixteen and over.

   2.  A temporary driver's license issued by the
      Department of Public Safety will be acceptable when
      accompanied by some other form of appropriate
      picture identification.

   3.  I.D. cards will be maintained in a secure area
      outside the actual visitation area and will be
      returned at the conclusion of the visit.

I. Attorneys:

   1.  For the purpose of visitation, the term attorney
      includes a resident’s attorney of record or any
      other attorney licensed to practice in State or
      United States Courts, Court of Appeals, or the
      Supreme Courts with whom the resident has or is
      attempting to establish an attorney-client
      relationship. (GDC Rule 125-3-4-.07 and SOP VD01      0014)

      a.  An attorney must produce an active State Bar
         Card and a driver’s license or an acceptable
         photo ID card.

      b.  Attorneys shall be permitted to visit their
         clients at the center during prescribed
         visiting periods with prior approval.

      c.  In addition, reasonable flexibility shall be
         exercised in permitting attorneys, by prior
         appointment, to visit with their clients during
         normal business hours.

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      d.  Residents shall be instructed to advise their
         attorneys that appointments are required to
         visit except in bona fide emergencies.

      e.  Appointments must be made through the
         Superintendent’s Office at least twenty-four
         hours in advance.

      f.  Correctional staff shall maintain surveillance
         and general supervision during the visit. The
         correctional staff member shall be positioned
         so as to permit the attorney and client to
         converse privately and maintain the privileged
         nature of their relationship.

      g.  No special provisions will be made for
         attorneys during normal visiting hours.

   2.  A paralegal, investigator or law assistant employed
      by an attorney may visit a resident if prior
      arrangements have been made with the Superintendent
      or his/her designee.

      a.  Before allowing such a visit, the attorney will
         contact the Superintendent/designee and
         identify the person.

      b.  At each visit the Superintendent/designee will
         require the presentation of a letter, dated no
         later than one week prior to presentation,
         signed by the attorney and identifying the
         holder and the resident to be visited. This
         letter should be placed in the resident’s file.

      c. The Superintendent/designee may refuse
         permission of these visits for cause. Cause may
         include misrepresentation made by the attorney,
         paralegal or investigator concerning the
         visits, as well as, the existence of facts,
         which give the Superintendent/designee reason
         to believe that the visit would pose a threat
         to facility security.

J. Other Visitors and Facility Tours

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   1.  The Superintendent/designee may authorize
      individuals or groups such as representatives of
      civic groups, church committees, students or
      rehabilitative groups to visit the center. Prior to
      any such visit the Superintendent/designee will
      establish procedures necessary to govern the visit,
      safeguard the visitors and provide for security of
      the facility. Tour group members must be at least
      sixteen (16) years of age unless prior approval has
      been obtained from the DC/TC Field Operations
      Manager or higher authority.

   2.  The Commissioner or his/her designee may authorize
      the media to visit the facility. Prior to any such
      visit the Superintendent/designee will establish the
      procedures necessary to govern the visit, safeguard
      the visitors and provide for security of the
      facility.

   3. Special Visitors: The name, title, address, and
      telephone number of any official or special visitor
      from agencies other than the department shall be
      recorded. This primarily refers to law enforcement
      personnel, government personnel, attorneys and other
      officials. The Superintendent shall be notified
      immediately of special or official visitors. A log
      recording all visitors other than resident visitors
      will be maintained by each Center. Each visitor
      shall be required to sign in and sign out.

K. Conducting the Visit

   Normally, there will be no restrictions placed on the
   length of visits during the center's established
   visitation periods, however:

   1.  The OIC or Duty Officer has the authority to adjust
      the length of visitation times allotted to
      individual residents or to terminate visits during
      times of overcrowding.

   2.  The OIC or Duty Officer may also terminate
      individual visits because of improper conduct or
      failure to abide by regulations. An Incident Report

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shall be completed documenting the reason(s) for the
termination of the visit.

a.  If a resident has more than one visitor on a
   given day, individual visitors may be limited
   to a lesser time.

b.  If overcrowding requires the termination of
   visitation, the residents who began visiting
   earliest, will normally be the first to have
   their visits terminated. However, such factors
   as relationships, frequency of visits, distance
   traveled, etc. will be taken into
   consideration.

c.  The staff member on duty will be responsible
   for maintaining proper order and supervision of
   the visitation area. Each resident will be
   responsible for the conduct of their visitors
   and any improper behavior or violation of
   Center rules by visitors may result in
   cancellation of visiting privileges and
   disciplinary action for the resident. Visitors
   who appear to be under the influence of alcohol
   or drugs will not be admitted to the Center.
   In the event of disturbance, the staff member
   on duty shall take appropriate action to have
   individuals removed from the premises. All
   incidents shall be documented on an Incident
   Report (Form PI-1006) and provided to the
   Superintendent. If necessary, written
   statements may be obtained from witnesses.

d.  Visitors are responsible for their children.
   Visitors who do not follow this policy will be
   required to leave the Center. Visitors shall
   not use Center recreational facilities, unless
   a planned, supervised activity is involved.
   Residents are responsible for any damage by
   visitors. Incidents resulting in damage to
   property will be documented on an Incident
   Report (P-1006) and provided to the
   Superintendent.

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      e.  Each Center will ensure that the standard
         departmental warning notice regarding
         contraband and searches is permanently posted
         at the entrance to the facility. Searches of a
         visitor’s person should not occur unless
         ordered by the Superintendent or designee.

L. Reporting for Visits

   1. Residents

      a.  Residents will be positively identified and are
         subject to a personal search of their body and
         personal effects when entering and leaving the
         visiting area.

      b.  Residents will be clean and neat, have their
         hair neatly trimmed. Male residents will be
         clean-shaven or in compliance with the shaving
         profile.

      c.  Residents will be allowed to wear a religious
         medal on a necklace, and a wedding band/ring
         into the visiting room. Necklaces with no
         religious pendant are contraband per SOP IIB06         0001, "Inmate Property Standards." No watches
         will be permitted to enter or leave the
         visitation area on the person of an inmate.

      d.  Residents will be properly dressed. Coats and
         jackets will not be taken or worn to the
         visitation area.

   2. Visitors

      ALL VISITORS will be required to sign in and out on
      the Resident Visitor’s Register (Attachment 1). The
      adult visitor responsible for a small child will
      sign in the minor.  The register shall be dated and
      countersigned by the correctional officer in charge
      and subsequently shall be maintained on file at the
      facility.

      a.  Each page of the Visitor’s Register shall
         reflect the statement contained in GDC Rule
         125-3-4-.06-(3). In addition, the statement

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         contained in this rule will be posted on a sign
         in a visible area at the entrance of the
         facility for all visitors to read.

      b.  Visitors are allowed to bring only those items
         identified by the facility (i.e.,
         identification card, car keys).

         1) No food or drink will be brought into the
            facility from the outside

         2) Funds from visitors will be accepted only
            through the mail.

         3) Musical instruments, radios, pets,
            cameras, or tape recorders will not be
            allowed in the visiting area.

      c.  Visitors will be logged out as they depart the
         visitation area.

M. Supervision of Visits

   Visiting Room officers will supervise visits to insure
   strict compliance with all applicable regulations and
   procedures.  This supervision may include monitoring with
   a camcorder or closed circuit television system.

   1.  Specific areas of the facility are designated for
      visitation. Residents and their visitors are
      required to remain in the area to which they are
      assigned. Any violation of these parameters may
      result in the immediate termination of the visit.

   2.  During visitation, Security will maintain an
      accurate accountability of all residents and
      visitors present. Residents will be accounted for
      prior to their visitor's departure.

N. Parenting Program

   1.  Children brought into the facility by a caretaker or
      guardian to visit resident/parent as part of a
      parenting program (if available), shall remain with
      the caretaker/guardian until the resident/parent

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      arrives in the visiting room. At this point the
      resident/parent will assume responsibility for his
      or her children.

O. Conduct and Responsibility of Inmates and Visitors

   1. Residents may greet their visitor(s) upon
      identification and clearance by Security. Residents
      and the visitor(s) will take a seat and will remain
      seated except to go to the rest room, to get
      something from the vending machines or to speak to
      the officers. No visiting from table to table or
      corner to corner will be permitted. Visitors and/or
      residents may not leave the visiting area once the
      visit begins unless they desire to terminate the
      visit.

   2.  Personal contact such as hand shaking, embracing or
      kissing is permitted only at the beginning and
      conclusion of the visit. Excessive, frequent or
      prolonged embracing, kissing or other inappropriate
      behavior is strictly prohibited. If a resident
      and/or visitor exhibit these behaviors they will be
      warned. If after being warned, the resident and
      visitor(s) refuse to comply with the rule, the visit
      will be terminated and the resident will receive a
      disciplinary charge commensurate with the offense.
      Repeated offenses may result in the visitor's name
      being removed from the resident’s visitation list.

   3.  All visitors will sit in an upright position with
      their feet on the floor and their shoes on. There
      will be no lying down across two or more chairs; no
      leaning or lying across residents or visitors; no
      sitting between one another's legs; nor placing
      one's feet in the lap of another individual. Also,
      any other behavior that can be considered to be
      intimate physical contact shall be prohibited.

   4.  No jackets, coats, etc. will be draped across the
      laps of residents and/or visitors. Such items must be
      worn in a normal manner or folded neatly and put away
      during the visit.

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   5.  Visitors will be responsible for keeping children
      under their control and within the bounds of the
      visitation area. Visitors under the age of sixteen
      (16) will not be permitted to visit with residents
      other than the resident being visited by their parent
      or guardian. All minors will be kept under the
      immediate control and jurisdiction of the adult who
      brought them to the facility.

   6.  Conspicuous inebriation or drinking of alcoholic
      beverages prior to visiting will not be permitted
      nor will the introduction of alcoholic beverages be
      allowed within the facility's guard lines. Detection
      of any use of alcoholic beverages will result in
      disapproval of the visit and/or termination of any
      visit in progress.

   7.  The use of illegal drugs or the possession of
      illegal drugs is strictly prohibited. The detection
      of illegal drugs will be grounds to disapprove
      and/or terminate any ongoing visit without warning.

   8.  The introduction, or attempted introduction, of any
      form of contraband into the visiting area or within
      the center's Guard Line will result in appropriate
      action being taken by both the Visiting Room and
      administrative staff.

   9.  Any violation of these regulations may result in
      immediate termination of the visit. Residents are
      responsible for advising visitors of all current
      visitation policies.

P. Clothing:

   1.  Residents are required to wear appropriate clothing
      and to be neat and clean in appearance in accordance
      with facility's guidelines. Residents will keep on
      all items of clothing including shirts and shoes
      during the visitation period.

   2.  Visitors are also required to wear appropriate
      attire. Shoes are required of all visitors,
      including children, at all times. Male visitors will
      be required to wear shirts and full-length trousers.
      If a visitor is wearing clothing not considered

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   appropriate by the Security, they shall immediately
   notify the OIC or the Duty Officer. The OIC or the
   Duty Officer shall have the authority to do the
   following:

   a.  Require the prospective visitor to change into
      appropriate attire

   b.  Ask the visitor to wear a cover-up such as a
      sweater, jacket, or other type of concealing
      garment during the visit,

   c.  Terminate the visit entirely, especially if the
      visitor refuses to cooperate with staff in this
      matter. In the event the visit is terminated
      the OIC shall notify the Duty Officer.

3. Inappropriate clothing shall include, but not be
   limited to:

   a.  Dresses or tops with thin straps which expose
      shoulders or chest area in any manner;

   b.  Tube tops or halters of any type;

   c.  Any type of clothing which reveals the stomach
      or midriff area;

   d.  Any type of clothing that is made of sheer or
      transparent material;

   e.  Shorts of any kind or any kind of slacks that
      are above the knee. Children twelve (12) years
      or under may wear shorts. Divided skirts less
      than two inches above the knee are not
      considered shorts.

   f.  Dresses, skirts or other similar garments that
      are more than two (2) inches above the knees;

   g.  Females are required to wear foundation type
      garments such as bras, panties, and slip;

   h.  Male visitors are not permitted to wear tank
      tops or short tops of any kind, nor see-through
      tops made of net or mesh webbing. Shorts are

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`Facility Operations`|`Effective Date:`
`7/01/04`|`Reference Number:`
`IID03-0003`|

         not permitted. Children twelve (12) years or
         under may wear shorts.

      i.  Any other type of clothing that is suggestive
         or revealing in any way shall be prohibited.

   4.  Residents may not allow a visitor to wear any of the
      resident’s clothing at any time. Residents may not
      wear any of the visitor(s) clothing while in the
      visiting room or any of the visitor(s) jewelry or
      have in his possession anything owned by the
      visitor(s). This procedure will be strictly adhered
      to and will be enforced by Security.

Q. Vehicles

   1.  All visitors' vehicles will be parked in the
      center's designated visitor parking lot. All windows
      must be closed and doors locked. Visitors will not
      park in any of the restricted areas, which have been
      marked.

   2.  No persons or pets will be left in vehicles parked
      in the parking lot on State property for any reason.

R. Disturbances

   1.  Visitors may be barred from the facility during
      facility's disturbances or emergency situations.

S. Denial of Visit

   1.  The OIC or Duty Officer possesses first authority to
      deny visits. When in doubt, staff should request
      guidance from the Duty Officer. Denial of a visit
      may be the result of a visitor not being on the
      approved visiting list, inappropriate dress,
      detection of use of alcohol or drugs, or other
      situations that the Superintendent/ designee believe
      will endanger the security of the facility. Any
      visit that is denied must be documented on the
      Resident Visitor Register (Attachment 1). Use at
      least two lines on the log: one for the resident and
      one for each visitor denied. State the name of the
      resident to be visited, the visitor's name, action
      taken and the reason for denial of visit. Forward a

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         copy of the log to the Assistant Superintendent or
         Chief of Security.

   T. Rights Of The Department of Corrections

      1. Under the rules of the Board of Corrections,
         visitation is a privilege and not a right. Georgia
         Department of Corrections has the right to refuse
         visitation to anyone who is suspected of, is caught
         on the premises with contraband, attempts to or
         introduces contraband onto/into the premises of
         Georgia Department of Corrections facilities, or who
         has been repeatedly warned about a particular
         action.  Moreover, GDC may suspend or revoke a
         resident’s visitation privileges as a disciplinary
         sanction for violations of visitation rules. GDC
         also may temporarily suspend visitation privileges
         to meet special security needs of the facility.

VII. RETENTION SCHEDULE:

   Attachment 1 – Resident Visitor’s Log will be kept locally for
   one year and then destroyed.

   Attachment 2 – Significant Other will be placed in the inmate
   case history file and will be kept according to the official
   retention schedule for case history files.