SOP 104.37-att-3: GDC Notice to Employees - Important Notice Regarding Time Reporting Requirements

Division:
Administrative & Finance
Effective Date:
April 18, 2017
Reference Code:
IVO08-0001
Topic Area:
104 Policy-HR Timekeeping/FLSA/Overtime/Call-Back
PowerDMS:
View on PowerDMS
Length:
252 words

Summary

This notice informs all Non-Exempt GDC employees of their mandatory obligation to accurately report all time worked, including exact start and stop times each workday. The notice emphasizes that failure to accurately record work time can result in disciplinary action up to termination, and prohibits employees from working "off the clock" or without compensation. Employees who suspect violations are encouraged to report them confidentially to the Director of Human Resources.

Key Topics

  • time reporting
  • timekeeping
  • non-exempt employees
  • work hours
  • payroll
  • accurate time records
  • off the clock work
  • FLSA compliance
  • time entries
  • disciplinary action
  • compensation

Full Text

SOP 104.37
Attachment 3

4/18/17

GEORGIA DEPARTMENT OF CORRECTIONS

# IMPORTANT NOTICE TO EMPLOYEES

The Georgia Department of Corrections wishes to reaffirm that it requires all Non-Exempt
employees to:

REPORT ALL TIME WORKED

This means that you must:

* record the exact hour and minute that you
begin any work

* record the exact hour and minute that you
stop all work

* make these entries on each day you work

* be absolutely certain that you have recorded all
work time

* report changes regarding your time record which might
occasionally be necessary

The Georgia Department of Corrections relies upon your personal time entries in calculating
your pay and in maintaining your payroll records. Thus, a failure to accurately record all time
worked will mislead the Department and can result in disciplinary actions up to and including
dismissal from employment. It is a violation of policies either to under-report or to over-report
your work time. Remember: accuracy is the key -- not just the appearance of accuracy.

No deviation from these instructions is permitted. No one may ask or direct that a Non-Exempt
employee work "off the clock", "for free", or "on his or her own time". Any Non-Exempt
employee who is not being paid in accordance with policies or who has knowledge that policies
are being violated should immediately report this to the Director, Human Resources at (478)
992-5211. Your report will remain confidential, and you will not be punished for making such a
report.

SOP 104.37
Attachment 3

4/18/17

Record Retention: This notice shall be permanently posted on the “Official” Bulletin Board.

Attachments (3)

  1. Overtime Claim and Payment Request (229 words)
  2. Overtime Payment Request Form (57 words)
  3. GDC Notice to Employees - Important Notice Regarding Time Reporting Requirements (252 words)
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