SOP 104.62-att-3: Employee Separation Reasons

Division:
Administrative & Finance
Effective Date:
July 10, 2018
Reference Code:
IVO18-0001
Topic Area:
HR Payroll/Compensation/Salary
PowerDMS:
View on PowerDMS
Length:
308 words

Summary

This attachment provides a standardized list of reasons for employee separation from the Georgia Department of Corrections, organized by separation category: lack of work, resignation, discharge, retirement, and miscellaneous. It serves as a reference guide for HR personnel to consistently classify and document the reasons employees leave their positions, including specific codes for various circumstances such as performance issues, misconduct, personal reasons, and retirement status.

Key Topics

  • employee separation
  • termination reasons
  • discharge
  • resignation
  • lack of work
  • retirement
  • layoff
  • reduction in force
  • insubordination
  • misconduct
  • absenteeism
  • drug test
  • positive drug screen
  • performance issues
  • employee records
  • HR documentation

Full Text

SOP 104.62
Attachment 3

7/10/18

EMPLOYEE SEPARATION REASONS

LACK OF WORK

No Other Information Reorganization
Reduction In Force End of Temporary Employment
Job Eliminated Failed BCOT, BPOT or Physical Exam

RESIGNATION

Reason Unknown Accept Another Job
Abandoned Job Go Into Business
Did Not Return From Leave Illness
Did Not Return From Lay Off Maternity
Personal – Not Job-Related Enter Military
School Dissatisfaction – Work Hours
Marriage Dissatisfaction – Salary
Relocate Dissatisfaction – Working Conditions
Family Obligations Dissatisfaction – Performance Review
Unable to Obtain Babysitter Dissatisfaction – Supervisor
Transportation Dissatisfaction – Company Policies

DISCHARGE

No Other Information Absenteeism – Unreported
Insubordination Absenteeism – Excessive/Unauthorized
Violation of Company Rules Tardiness – Frequent
NOTE: Use for Incorrect count of inmates Excessive Garnishments
Or Personal Dealings with inmates Quality of Work

Violation of Company Rules Tardiness – Frequent
NOTE: Use for Incorrect count of inmates Excessive Garnishments
Or Personal Dealings with inmates Quality of Work

Violation of Safety Rules Poor Performance
Reported Under Influence of Alcohol Probationary – Not Qualified
Reported Under Influence of Drugs
Destruction of Co. Property – Willful Lack of Technical Knowledge
Destruction of Co. Property – Carelessness Inability to Work – Illness

Violation of Safety Rules Poor Performance
Reported Under Influence of Alcohol Probationary – Not Qualified
Reported Under Influence of Drugs Poor Judgment – No Misconduct
Destruction of Co. Property – Willful Lack of Technical Knowledge
Destruction of Co. Property – Carelessness Inability to Work – Illness

Failure to Pass Physical
Fighting on Company Property POSITIVE DRUG TEST: FAX DOL 800
REASON: “Separation resulting from a
Violation of O.C.G.A. 45-20-93.”
Leaving Work Station Dishonesty – Monetary Theft
Dishonesty – Other
Falsification of Employment Application Dishonesty – Unauthorized Removal of
Company Property
Dishonesty – Falsified Company Records

RETIREMENT

No Other Information Disability – Job-Related
Voluntary – With Pension (Contributory) Disability – Not Job-Related

MISCELLANEOUS

No Information Whatsoever Transfer to New Location
Refusal to Work Death
Change of Status

Retention Schedule: This form is a reference document only and does not have to be retained.

Attachments (3)

  1. Separation Notice (GDOL-800) (535 words)
  2. Instructions to Employer for Completion of Separation Notice (752 words)
  3. Employee Separation Reasons (308 words)
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