SOP 109.01-att-7: Volunteer Application Processing Checklist

Division:
Inmate Services
Effective Date:
June 30, 2020
Reference Code:
VF01-0001
Topic Area:
109 Policy-Volunteer Services
PowerDMS:
View on PowerDMS
Length:
89 words

Summary

This checklist form is used to document the approval process for volunteer applications in GDC facilities. It tracks recommendations from GCIC/NCIC background checks, OPD background investigations, host facility leadership (Warden and Chaplain/Volunteer Coordinator), and State Chaplaincy/Volunteer Services. The completed form becomes part of the volunteer's file and must be retained for two years after the volunteer's services end.

Key Topics

  • volunteer application
  • volunteer screening
  • background check
  • GCIC
  • NCIC
  • OPD background investigation
  • volunteer approval
  • volunteer coordinator
  • warden approval
  • chaplain approval
  • volunteer vetting
  • volunteer services

Full Text

SOP 109.01
Attachment 7

6/30/20

# Volunteer Application Processing Checklist

Host Facility _____________________

___________________ ______________ __________________ _______________
Last Name First Name Middle Name Last 4 SSN

Final Approval: Yes No Date: ___________

By:__________________

Approval Chain:

1. GCIC/NCIC Recommend DO NOT Recommend

Comments :____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

2. OPD Background Check Recommend DO NOT Recommend

Comments: ____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

3. Host Facility

a. Warden Accept Not Accepted

Comments:___________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

b. Chaplain/Volunteer Coordinator Accept Not Accepted

Comments:___________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

4. State Chaplaincy/Volunteer Services Review Complete

Comments: ____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

Retention Schedule: Upon completion, this form shall become part of the volunteer’s file to be maintained for two
(2) years past termination of the volunteer’s services.

Attachments (9)

  1. Volunteer Service Agreement (1,352 words)
  2. GDC Volunteer Application - Personal Data Sheet (336 words)
  3. Sample Request For Identification Card (272 words)
  4. Volunteer Services GCIC_NCIC Consent Form (132 words)
  5. Visiting Volunteer Waiver of Liability (222 words)
  6. Annual Volunteer Services Evaluation (186 words)
  7. Volunteer Application Processing Checklist (89 words)
  8. Volunteer ID Renewal Certification Validation Form (152 words)
  9. GDC OPS Background Screening Packet (1,936 words)
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