SOP 208.06-att-16: Investigative File Detail Checklist

SOP 208.06
Attachment 16

06/23/22
Page 1 of 1

GEORGIA DEPARTMENT OF CORRECTIONS
INVESTIGATIVE FILE DETAIL CHECKLIST

Incident Date: Incident Time: Incident Report/PREA Case#:
Victim Name: GDC ID#:
Location of Incident: Date/Time Received:

NOTE: The documents listed below are the minimum required on the Detail side of the Investigative file,
additional lines have been provided in the event you have more documentation to place in the file.

|Documents Present|Col2|Col3|Yes|No|
|---|---|---|---|---|
|Copy of How SART was notified of allegation (I.e.: Original email, transcription of hotline call,
written notification, Letter, etc.|Copy of How SART was notified of allegation (I.e.: Original email, transcription of hotline call,
written notification, Letter, etc.|Copy of How SART was notified of allegation (I.e.: Original email, transcription of hotline call,
written notification, Letter, etc.|||
|Incident Report|Incident Report|Incident Report|||
|Witness Statement(s) all victims
Number of victims:|Witness Statement(s) all victims
Number of victims:||||
|Witness Statement(s) all victim’s witnesses
Number of victim witnesses:|Witness Statement(s) all victim’s witnesses
Number of victim witnesses:||||
|Witness Statement(s) all aggressors
Number of aggressors:|Witness Statement(s) all aggressors
Number of aggressors:||||
|Witness Statement(s) all aggressor’s witnesses
Number of aggressor’s witnesses:|Witness Statement(s) all aggressor’s witnesses
Number of aggressor’s witnesses:||||
|_Copy of Att. 14 PREA Counseling Referral Form_
(One for each victim)|_Copy of Att. 14 PREA Counseling Referral Form_
(One for each victim)||||
|_Copy of Att. 14 PREA Counseling Referral Form_
(One for each aggressor)|_Copy of Att. 14 PREA Counseling Referral Form_
(One for each aggressor)||||
|_Att. 12 PREA Victim Advocate Request Form_
|_Att. 12 PREA Victim Advocate Request Form_
||||
|Investigator Report (on letterhead) detailing:|Detailed description of allegation|Detailed description of allegation|||
||Descriptions of actions taken to protect victim|Descriptions of actions taken to protect victim|||
||Credibility evaluation of all involved|Credibility evaluation of all involved|||
||Description of steps taken to investigate|Description of steps taken to investigate|||
||Summary/Description of video/photo evidence|Summary/Description of video/photo evidence|||
||Description of physical evidence recovered|Description of physical evidence recovered|||
||Summary of medical/SART Exam findings|Summary of medical/SART Exam findings|||
||Possible influencing factors (I.e.: Money owed,
DR written, Etc.|Possible influencing factors (I.e.: Money owed,
DR written, Etc.|||
||Explanation of how evidence leads to disposition|Explanation of how evidence leads to disposition|||
||Final Disposition of SART Investigation|Final Disposition of SART Investigation|||
||If forwarded to OPS|If forwarded to OPS|||
|Copy of chain-of-custody (if applicable)|Copy of chain-of-custody (if applicable)|Copy of chain-of-custody (if applicable)|||
|Copy of disciplinary action (if applicable)|Copy of disciplinary action (if applicable)|Copy of disciplinary action (if applicable)|||
|Copy of SANE Report (if applicable)|Copy of SANE Report (if applicable)|Copy of SANE Report (if applicable)|||
||||||
||||||
||||||
|If “No” was answered to any of the above, Explain in the box below|If “No” was answered to any of the above, Explain in the box below|If “No” was answered to any of the above, Explain in the box below|If “No” was answered to any of the above, Explain in the box below|If “No” was answered to any of the above, Explain in the box below|
||||||

This portion of the PREA Investigative case file has been reviewed by both the SART Investigator and the
PREA Compliance Manager and has been found to be complete and accurate.

SART Investigator SART Investigator Signature

PREA Compliance Manager PREA Compliance Manager Signature

Retention Schedule: Upon completion this form is to be retained permanently in the investigation file.