SOP 213.19-att-3: Detainee Case File Sign In/Out Log
Summary
This is a tracking log form used to document when detainee case files are removed from and returned to the Records/File Room at probation detention centers. All case files must be signed in and out whenever they leave the designated file room. The completed form must be retained for twelve months.
Key Topics
- case file tracking
- detainee records
- file room control
- sign in/out log
- records management
- file accountability
- probation detention center
- document control
Full Text
SOP 213.19
Attachment 3
6/30/20
DETAINEE CASE FILE SIGN IN/OUT LOG
NOTE: ALL Case Files must be signed in and out any time that they are taken outside of the designated Records/File
Room (NO EXCEPTIONS).
PRINT ONLY
|DATE|DETAINEE NAME|GDC NUMBER|STAFF MEMBER|TIME
SIGNED OUT|TIME
RETURNED|
|---|---|---|---|---|---|
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Retention Schedule: Upon completion, this form shall be maintained on file for twelve (12) months.