SOP 219.01-att-2: Institutional File Review Form

Division:
Facilities
Effective Date:
November 15, 2019
Reference Code:
IIB18-0002
Topic Area:
Facilities Records - Case Management
PowerDMS:
View on PowerDMS
Length:
80 words

Summary

This is an attachment form used by the Georgia Department of Corrections to document and track the review of offender institutional files. It serves as a checklist to verify that required documents are present in each offender's file, including identification documents, classification records, and administrative forms. The form is maintained by the Chief Counselor's office for two years before destruction.

Key Topics

  • institutional file review
  • offender records
  • file documentation
  • case management
  • classification records
  • GDC number
  • file checklist
  • administrative documents
  • prison records
  • file retention

Full Text

SOP 219.01
Attachment 2

11/15/19

|Georgia Department of Corrections
Facilities Division
Institutional File Review Form|Col2|Col3|Col4|Col5|Col6|Col7|Col8|Col9|Col10|Col11|
|---|---|---|---|---|---|---|---|---|---|---|
|Offender Name|GDC Number|JDP|Birth
Certificate|Social
Security
Card|Cert. of
Prison
Record|Refusal
Form|Classification
Approved
Plan|Departure/
Arrival to
Institution|Admin-
Seg.
Form I|Comments|
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|TOTALS (Concerns)|||||||||||

Retention Schedule: Upon completion, Attachment 2 shall be maintained for two (2) years in the Chief Counselor's office and then destroyed.

Attachments (4)

  1. Counselor Supervisor 5% Counselor Caseload Review Form (85 words)
  2. Institutional File Review Form (80 words)
  3. Organization of Offender Institutional File (252 words)
  4. File Movement Reasons (207 words)
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