SOP 402.01-att-1: Property Transfer Form

Division:
Administrative & Finance
Effective Date:
September 23, 2020
Reference Code:
IVB01-0001
Topic Area:
402-405 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
73 words

Summary

This is an attachment form used to document the transfer of property between Georgia Department of Corrections locations. The form captures detailed information about items being transferred, including quantity, description, brand/make, model, and identification numbers (tag/decal and serial/VIN). It requires signatures from both releasing and receiving locations to confirm the transfer of custody.

Key Topics

  • property transfer
  • asset tracking
  • inventory management
  • property custody
  • inter-facility transfer
  • equipment documentation
  • serial numbers
  • asset accountability
  • property records
  • facility inventory

Full Text

# Georgia Department of Corrections

Property Transfer Form

Location: Location:

Address 1: Address 1:

Address 2: Address 2:

City/State/Zip: City/State/Zip:

Contact Person: Contact Person:

SOP 402.01
Attachment 1

9/23/20

Phone Number: Phone Number:

|Item|Qty.|Item Description|Brand/Make|Model|Tag/Decal #|Serial/VIN #|
|---|---|---|---|---|---|---|
|1.|||||||
|2.|||||||
|3.|||||||
|4.|||||||
|5.|||||||
|6.|||||||
|7.|||||||
|8.|||||||
|9.|||||||
|10.|||||||
|11.|||||||
|12.|||||||
|13.|||||||
|14.|||||||
|15.|||||||

#### Releasing Location Receiving Location

Signature Date Signature Date

Retention Schedule: After disposition of property, this form shall be maintained for five (5) years, and after that destroyed.

Attachments (4)

  1. Property Transfer Form (73 words)
  2. Surplus Property Affidavit of Disposal (120 words)
  3. Receiving Report (142 words)
  4. Equipment on Loan or Repair (69 words)
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