SOP 402.01-att-2: Surplus Property Affidavit of Disposal

Division:
Administrative & Finance
Effective Date:
September 23, 2020
Reference Code:
IVB01-0001
Topic Area:
402-405 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
120 words

Summary

This form documents the destruction or disposal of surplus property by the Georgia Department of Corrections. It requires certification by the person who destroyed or removed the property and a witness attestation to verify that the disposal was completed as authorized. The completed affidavit must be retained for five years following the property's disposition.

Key Topics

  • surplus property disposal
  • property destruction
  • affidavit of disposal
  • asset management
  • property records
  • disposal authorization
  • facility inventory
  • property accountability

Full Text

SOP 402.01
Attachment 2

9/23/20

Surplus Property Affidavit of Disposal

Disposal Authorization #: _________________________ Disposal Authorization Date: ________________

Facility/Unit Name: ________________________________________________________________________

Location Address: _________________________________________________________________________

City: ________________________________________, GA Zip: _________________________________

# Destruction Affidavit

I, ___________________________ do hereby certify that, on the date shown below, the property listed on
Disposal Authorization # _________________________________:

(Check only one) ☐ was rendered totally unserviceable by destruction

☐ was removed for destruction/disposal by:

Company

Signature

Signed this day of

Signature

County, GA

,

in

Print Name Title

# Witness Affidavit

I, do hereby certify that, on the date shown below, I witnessed the
destruction or removal of the property listed on Disposal Authorization # .

Signed this day of, in County, GA

Signature

Print Name Title

Retention Schedule: After disposition of property, this form shall be maintained for five (5) years, and after that destroyed.

Attachments (4)

  1. Property Transfer Form (73 words)
  2. Surplus Property Affidavit of Disposal (120 words)
  3. Receiving Report (142 words)
  4. Equipment on Loan or Repair (69 words)
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