SOP 402.01-att-3: Receiving Report

Division:
Administrative & Finance
Effective Date:
September 23, 2020
Reference Code:
IVB01-0001
Topic Area:
402-405 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
142 words

Summary

This form is used by the Georgia Department of Corrections to document and verify receipt of items from vendors. The receiving agent must personally examine all delivered items and certify that they match the purchase order in kind, specification, and quantity. The completed form must be retained for five years after property disposition before being destroyed.

Key Topics

  • receiving report
  • inventory receipt
  • vendor delivery
  • purchase order verification
  • receiving agent
  • equipment documentation
  • item acceptance
  • delivery verification
  • property receipt
  • GDC form

Full Text

SOP 402.01
Attachment 3

9/23/20
# GEORGIA DEPARTMENT OF CORRECTIONS Receiving Report #:

|Received From: Vendor Name and Address|Col2|VIA: Delivery Company Name or Truck Line Name|Col4|
|---|---|---|---|
|||||
|Delivery Date:|Reference #:|Reference #:|Date:|
|UNIT REQUESTING ITEM:|UNIT REQUESTING ITEM:|UNIT REQUESTING ITEM:|UNIT REQUESTING ITEM:|

|UNIT REQUESTING|Col2|ITEM:|Col4|Col5|Col6|
|---|---|---|---|---|---|
|Equipment Only|Equipment Only|Quantity
Received|
Unit|
Description of Items|
Total|
|Decal #|Serial #|Serial #|Serial #|Serial #|Serial #|
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||

As Receiving Agent, I have this day personally examined the items received as listed and shown on the delivery receipt, and do hereby
certify that they are the same items as to kind, specification, and quantity as shown on the purchase order.

Receiving Agent signature Division, Institution, or Center Name

Retention Schedule: After disposition of property, this form shall be maintained for five (5) years, and after that destroyed.

Attachments (4)

  1. Property Transfer Form (73 words)
  2. Surplus Property Affidavit of Disposal (120 words)
  3. Receiving Report (142 words)
  4. Equipment on Loan or Repair (69 words)
Machine-readable: JSON Plain Text