SOP 406.04-att-3: Request for Out of State Travel Form

Division:
Administrative & Finance
Effective Date:
August 30, 2022
Reference Code:
IVG01-0004
Topic Area:
406 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
121 words

Summary

This form is used by Georgia Department of Corrections employees to request approval for out-of-state travel. Employees must provide justification for the trip, detail all estimated costs (including transportation, subsistence, registration fees, and other expenses), and provide a proposed itinerary. The request requires approval signatures from the supervisor/appointing authority, regional or division director, and commissioner or designee before travel can be authorized.

Key Topics

  • out-of-state travel
  • travel request
  • travel approval
  • travel authorization
  • transportation costs
  • subsistence
  • mileage reimbursement
  • state vehicle
  • commercial travel
  • travel justification
  • travel itinerary
  • travel budget
  • employee travel

Full Text

SOP 406.04
Attachment 3

08/30/22

DEPARTMENT OF CORRECTIONS

REQUEST FOR OUT-OF-STATE TRAVEL FORM

NAME OF EMPLOYEE

JUSTIFICATION OF TRAVEL: (Attach Supporting Documents)

ESTIMATED COST OF TRIP:

A. TRANSPORTATION

1. Mileage (Prior approval must be obtained)

2. State Car (Prior approval must be obtained)

3. COMMERCIAL (Plane_____ Train_____ Other____)

B. SUBSISTENCE

C. REGISTRATION FEES

D. OTHER TRAVEL COST (Explain or itemize)

TOTAL COST $

BUDGET # ___________________ Employee Signature_______________________

PROPOSED ITINERARY
DATE Itinerary

APPROVED/DISAPPROVED________________________________/_________________
SUPERVISOR/APPOINTING AUTHORITY DATE

APPROVED/DISAPPROVED________________________________/________________
REGIONAL OR DIVISION DIRECTOR DATE

APPROVED/DISAPPROVED________________________________/________________
COMMISSIONER OR DESIGNEE DATE

Original: Accounting
Copies: Originators

Retention Schedule: Upon completion, this form shall be maintained for the current year, plus five (5) prior years at
the Facility level, and for five (5) years following the end of the fiscal year at Central Office.

Attachments (4)

  1. Exemption From Local Hotel-Motel Excise Tax Form (211 words)
  2. Travel Advance Authorization Form (773 words)
  3. Request for Out of State Travel Form (121 words)
  4. GDC Facilities Training Travel Request Form (104 words)
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