SOP 406.07-att-1: Miscellaneous Reimbursement Form

Division:
Administrative & Finance
Effective Date:
May 7, 2020
Reference Code:
IVG01-0010
Topic Area:
406 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
67 words

Summary

This form is used by Georgia Department of Corrections employees to request reimbursement for miscellaneous purchases made outside of standard purchasing procedures. The form requires documentation of items purchased, account numbers, amounts, and justification for why correct procurement procedures were not followed. All requests must be accompanied by approved receipts and are retained for five years.

Key Topics

  • reimbursement form
  • miscellaneous expenses
  • employee reimbursement
  • voucher
  • procurement exception
  • receipt documentation
  • vendor ID
  • purchasing procedures
  • expense reimbursement
  • financial reimbursement

Full Text

SOP 406.07
Attachment 1

5/7/20

MISCELLANEOUS REIMBURSEMENT FORM

VOUCHER # _________________

NAME OF PERSON REQUESTING REIMBURSEMENT ____________________________

VENDOR ID# OF PERSON REQUESTING REIMBURSEMENT______________________

|Item Purchased|Account #|Amount|
|---|---|---|
||||
||||
||||
||Total||

REASON FOR NOT USING CORRECT PROCEDURES IN PURCHASING THE ABOVE:

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

__________________________________________ ____________________
REIMBURSEMENT REQUESTED BY DATE

__________________________________________ ____________________
APPROVED BY DATE

*NOTE ALL REQUESTS MUST HAVE APPROVED RECEIPT(S)

Retention Schedule: Upon completion, this form and the original receipt (s) must be retained for five (5)
years.

Attachments (1)

  1. Miscellaneous Reimbursement Form (67 words)
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