SOP 406.12-att-2: Payment on Receivable Form

Division:
Administrative & Finance
Effective Date:
March 23, 2018
Reference Code:
IVG01-0017
Topic Area:
406 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
138 words

Summary

This is a standardized form used by the Georgia Department of Corrections to document and process payments received on outstanding receivables. The form captures payment details including date, amount, items, facility information, and accounting codes for both central office and field office locations. Supporting invoices and checks must be submitted with the completed form.

Key Topics

  • payment on receivable
  • receivables processing
  • payment form
  • accounting
  • deposit form
  • payment documentation
  • facility payments
  • financial records
  • invoice processing
  • payment tracking

Full Text

SOP 406.12
Attachment 2

3/23/18

|PAYMENT ON RECEIVABLE|Col2|Col3|Col4|Col5|
|---|---|---|---|---|
|CENTRAL OFFICE ONLY|CENTRAL OFFICE ONLY|FIELD OFFICE|FIELD OFFICE|FIELD OFFICE|
|||DATE: _________ ______________________________________________________________________________________________________________________________________________________________________________________________________

AMOUNT:_________________________

ITEMS:

FACILITY:

NAME:


COMMENTS:|DATE: _________ ______________________________________________________________________________________________________________________________________________________________________________________________________

AMOUNT:_________________________

ITEMS:

FACILITY:

NAME:


COMMENTS:|DATE: _________ ______________________________________________________________________________________________________________________________________________________________________________________________________

AMOUNT:_________________________

ITEMS:

FACILITY:

NAME:


COMMENTS:|
|ACCTG DATE:|||||
||||||
|BANK CODE:|~~1700~~|~~1700~~|~~1700~~|~~1700~~|
||||||
|BANK ACCT:|~~1000~~|~~1000~~|~~1000~~|~~1000~~|
||||||
|DEPOSIT
TYPE:|~~C ~~|~~C ~~|~~C ~~|~~C ~~|
||||||
|CONTROL
AMT:|||||
||||||
|DEPOSIT ID:||REMEMBER TO SEND A COPY OF INVOICES W/ THIS SHEET
AND CHECKS.|REMEMBER TO SEND A COPY OF INVOICES W/ THIS SHEET
AND CHECKS.|REMEMBER TO SEND A COPY OF INVOICES W/ THIS SHEET
AND CHECKS.|
||||||
|LINE|PAYMENT ID|AMOUNT|~~ITEM ID & CUSTOMER NAME ~~|ORDER|
|1|||||
|2|||||
|3|||||
|4|||||
|5|||||
|6|||||
|7|||||
|8|||||
|9|||||
|10|||||
|
PREPARED BY:

ENTERED BY:|
PREPARED BY:

ENTERED BY:|
PREPARED BY:

ENTERED BY:|
PREPARED BY:

ENTERED BY:|
PREPARED BY:

ENTERED BY:|

Retention Schedule: Upon completion, this form shall be maintained for five (5) years and then destroyed.

Attachments (7)

  1. Accounts Receivable Form (113 words)
  2. Payment on Receivable Form (138 words)
  3. Direct Journal Entry Form (Attachment 3) (80 words)
  4. Revenue Accounts Reference Sheet for Georgia Department of Corrections (1,012 words)
  5. Receipt of Revenue Logsheet (81 words)
  6. Inmate Detail Invoice Template (Attachment 6) (180 words)
  7. Instructions for New GDC Invoice for All Inmate Details (428 words)
Machine-readable: JSON Plain Text