SOP 406.12-att-3: Direct Journal Entry Form (Attachment 3)
Summary
This form is used by the Georgia Department of Corrections Central Office to record and process direct journal entries for financial transactions. It captures essential information about deposits, payments, facility details, and accounting codes to ensure proper tracking and documentation of GDC financial activities. Completed forms must be retained for five years before destruction.
Key Topics
- direct journal entry
- financial transaction
- deposit
- payment processing
- accounting codes
- fund code
- customer account
- facility payment
- revenue reimbursement
- financial documentation
- GDC Central Office
Full Text
SOP 406.12
Attachment 3
3/23/18
# DIRECT JOURNAL ENTRY
_TO BE COMPLETED BY CENTRAL OFFICE_
DEPOSIT ID: SEQUENCE #:
ENTERED BY:
DATE:
PREPARED BY:
PAYMENT ID:
DATE:
FACILITY NAME:
PHONE:
LINE AMOUNT $:
CUSTOMER ###: 46700000 (use if check from GDC facility)
(must be 8 digits) 00001996 (use for non GDC checks from miscellaneous customers)
DESCRIPTION:
REFERENCE NO: 17orgXXX
ACCOUNT:
DEPARTMENT:
FUND CODE:
FUNDING
SOURCE:
PROGRAM: CLASS: not needed
for Revenue (Expense
reimbursement only)
PROJECT:
NOTES:
Retention Schedule: Upon completion, this form shall be maintained for five (5) years, then destroyed.