SOP 406.12-att-6: Inmate Detail Invoice Template (Attachment 6)

Division:
Administrative & Finance
Effective Date:
March 23, 2018
Reference Code:
IVG01-0017
Topic Area:
406 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
180 words

Summary

This is a standardized invoice template used by Georgia Department of Corrections facilities to bill external agencies (such as cities or counties) for inmate labor details. The form calculates monthly inmate detail charges, applies credits for days inmates are unavailable (over a 15-day allowance), and specifies payment terms and remittance instructions. Completed invoices must be retained for five years.

Key Topics

  • inmate detail invoice
  • inmate labor billing
  • work detail charges
  • facility billing
  • monthly invoice
  • payment terms
  • days out credit
  • accounts receivable
  • GDC billing
  • inmate work programs

Full Text

REMIT Payments to:

Ga Department of Corrections
Attn: AR - Ponder Hall, 2nd Floor
PO Box 1529
Forsyth, Georgia 31029

TO Attention: Ms. Ann Brown
City of Dublin
888 Dublin Street
Dublin, GA 22222
987-987-9888

INVOICE NO:

DATE:

1837102JUL

August 1, 2017

SOP 406.12
Attachment 6

3/23/18

|FACILITY NAME|FACILITY CONTACT|FACILITY
PHONE|DETAIL NAME|INVOICE FOR
THE MONTH OF|PAYMENT
TERMS|
|---|---|---|---|---|---|
|Treutlen PDC|Ms. Whomever|987-777-9999|City of Dublin|JULY|30 days|

JULY is
3291.63

AUG-JUNE
is 3291.67

|QTY|ITEM #|DESCRIPTION|UNIT PRICE|CREDIT DAYS OUT|LINE TOTAL|
|---|---|---|---|---|---|
|1.00|1837102JUL|~~Monthly Inmate Detail Rate~~|$
3,291.63||$
3,291.63|
|1.00||Less# of "days out" for the
month billed (over 15 day
allowance)|(189.90)|



1.00|



(189.90)|
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|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|$
1.00||
|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|$
1.00|
$
3,101.73|
|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|$
1.00||
|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|SUBTOTAL
TOTAL
TOTAL DISCOUNT $
1.00|$
1.00|
$
3,101.73|

Retention Schedule: Upon completion, this form shall be maintained for five (5) years, then destroyed.

Attachments (7)

  1. Accounts Receivable Form (113 words)
  2. Payment on Receivable Form (138 words)
  3. Direct Journal Entry Form (Attachment 3) (80 words)
  4. Revenue Accounts Reference Sheet for Georgia Department of Corrections (1,012 words)
  5. Receipt of Revenue Logsheet (81 words)
  6. Inmate Detail Invoice Template (Attachment 6) (180 words)
  7. Instructions for New GDC Invoice for All Inmate Details (428 words)
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