SOP 407.02-att-1: Offender Benefit Purchase Request Form

Division:
Administrative & Finance
Effective Date:
May 13, 2025
Reference Code:
IV101-0006
Topic Area:
407 Policy-Administration and Finance
PowerDMS:
View on PowerDMS
Length:
127 words

Summary

This form is used by Georgia Department of Corrections facilities to request and document purchases of items or services intended to benefit the offender population. The form tracks vendor information, itemized costs, and requires approval signatures from multiple levels of management depending on purchase amount, with final authorization needed from the Assistant Commissioner if the purchase would cause the facility to exceed 10% of quarterly gross sales.

Key Topics

  • offender benefit purchases
  • commissary purchases
  • vendor requests
  • purchase authorization
  • purchase approval chain
  • facility purchases
  • offender services
  • commissary account balance
  • purchase justification
  • warden approval

Full Text

SOP 407.02
Attachment 1

05/13/25

OFFENDER BENEFIT PURCHASE

REQUEST FORM

Date:

Facility:

Department:

Vendor:

Vendor Phone Number:

|Col1|Description|Quantity|Unit Price|Total|
|---|---|---|---|---|
|1||||$
-|
|2||||$
-|
|3||||$
-|
|4||||$
-|
|5||||$
-|
|6||||$
-|
|7||||$
-|
|8||||$
-|
|9||||$
-|
|10||||$
-|
|11||||$
-|
|12||||$
-|
||||Sub-total|$
-|
||||Shipping/Freight|$
-|
||||Sales Tax|$
-|
||||TOTAL|$
-|

Justification/Benefit to Offender Population

Commissary Account Balance

LESS Outstanding Accounts Payable

Less Designated Reserve

Balance Available

Balance After Purchase

Requesting Department Head/Deputy Warden

Deputy Warden of Administration or Financial Ops

Warden or Superintendent

Region Director - (Purchases over $1,500)

Director, Field Operations - (Purchases over $7,500)

Asst. Commissioner, Administration & Finance Division (or designee)

(If purchase will cause facility to exceed 10% Quarterly Gross Sales)

Retention Schedule: Upon completion, this form shall be maintained for five (5) years and then shall be destroyed.

Attachments (1)

  1. Offender Benefit Purchase Request Form (127 words)
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