SOP 409.03.05: Egg Production/Processing Unit

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`CORRECTIONS DIVISION/`
`FACILITIES OPERATIONS`|`Reference Number: `
`IVM01-0005`|`Revises`
`Previous`
`Effective Date:`
`12/15/02`
|
|`Subject:`
`Egg Production/Processing`
`Unit`|||
|`Authority:`
`DONALD/ADAMS`|`Effective Date:`
`9/01/04`|`Page``1 ``of`
`7 `|

I. POLICY:

   The GDC Poultry Unit at Montgomery State Prison shall have the
   goal of efficient production of eggs of the highest quality
   while meeting all standards and practices outlined in
   applicable laws, rules, regulations, and directives.

II. APPLICABILITY:

   Montgomery State Prison Farm Poultry Unit

III. RELATED DIRECTIVES:

   A. ACA Standards 2-4239

   B. OGCA 40-3, 40-7

   C. GDC Security Procedures

   D. GDC SOP IVL01-0022

IV. DEFINITIONS:

   NONE

V. ATTACHMENTS:

   NONE

VI. PROCEDURE:

   A. Poultry and Egg Production/Processing Unit:

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`FACILITIES OPERATIONS`|`Effective Date:`
`9/01/04`|`Reference Number:`
`IVM01-0005`|

   1. Production goals are set cooperatively by the State
      Food Service Administrator and the State Farm
      Administrator in context of the demands of the Food
      Service Master Menu. Poultry and Egg operations
      otherwise function under the general direction of
      the State Farm Administrator who has authority to
      institute fundamental farm management policies.

   2. Production requirements are determined on an annual
      basis. Total statewide inmate population figures,
      actual and projected, and average daily usage are
      used to determine needs.

   3. This Egg Production Unit is operated under
      certification and inspection of the Georgia
      Department of Agriculture and United States
      Department of Agriculture. Unit shall comply with
      the law concerning product labeling as directed by
      the proper authorities. The State Farm Advisor
      shall aid Unit in meeting labeling requirements, as
      called upon to do so.

B. Daily Operations:

   1. Farm Manager assumes responsibility for daily care
      and feeding of poultry, egg collection, handling,
      processing, loading for shipping, and all other
      facets of the operation. The Farm Manager makes
      assignment of duties.

   2. Security Staff assigned to this unit must be
      knowledgeable of procedures in order to supervise
      and instruct inmates and should not be routinely
      rotated once trained. This unit operates seven days
      per week and must be particularly guarded during
      inclement weather conditions due to the sensitivity
      of the livestock.

   3. All farm staff in non-security positions shall be
      acutely aware of the need for inmate security at all
      times and shall support correctional officers in
      security-related functions if it is necessary for
      the maintenance of security. Said staff shall also
      observe all facility rules concerning security in
      all contexts, and shall seek clarification from

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   supervisors or correctional officers when in doubt
   concerning some security aspect of the farm
   operation.

4. All staff shall hold the care and health of animals
   used in the operation to be of utmost importance.
   Animal abuse or mistreatment by inmates or staff
   shall be vigorously prohibited and dealt with in an
   appropriate manner if it occurs. Offenders shall
   not be allowed to work in a Georgia Department of
   Corrections animal enterprise if they have any known
   history of animal abuse.

5. Correctional officers responsible for inmate details
   assigned to this operation supervise inmates in
   performance of tasks and must be trained
   accordingly. The areas of assigned responsibility
   include the following:

   a. Feeding: according to schedule determined by
      the Farm Manager. Feeders are monitored to be
      sure feed is being dispensed properly, and
      waterers are checked twice daily to ensure that
      fresh water supply is maintained at all times.

   b. Daily cleaning and sanitation: including
      floors, egg washer, cooler storage area,
      outside grounds around poultry houses, grass
      cutting, and any other as required. Removal of
      spider webs and feed dust buildup is necessary
      on a daily basis to prevent accumulation.

   c. Mixing, grinding, and auguring feed to poultry
      houses: requiring monitoring and care to be
      sure the proper amount of each ingredient is
      weighed out for mixing, and that feedmill is
      set to the proper calibration for each
      ingredient. A thorough understanding of the
      feedmill equipment, the care and maintenance,
      are included in the responsibilities of this
      job.

6. Each house is to be equipped with environmental
   sensors to prevent temperature related losses.

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      a. The environmental sensors are to be programmed
         to begin emergency notifications when the

`temperature exceeds 88`  `F.`

      b. Emergency notifications are to be made in the
         following order.

         1) Montgomery State Prison Control Room

         2) Farm Manager or Designee

         3) State Farm Advisor

         4) State Farm Administrator

      c. Upon emergency notification, immediate actions
         must be taken to prevent significant loss of
         livestock.

C. Regular daily maintenance checks: performed on waterers,
   feeders, motors, fan, and egg washer, and as needed on
   other parts of the buildings and equipment. Poultry
   drinking cups are replaced as needed, and other repairs
   and/or replacements made whenever necessary.

D. Collection and handling of eggs:

   1. Mechanical belts and rod conveyors collect eggs
      daily.

      a. Fresh eggs are run one time each month. They
         are cleaned by passing through a continuous

`washer with water exceeding 140`  `F. Eggs are`

         then candled and crated into boxes. Boxes are
         coded using a six-digit packaging date system.
         (Example: 02-11-01 First two digits are the
         year, next two are the month, last two are the
         day.) Boxed eggs are then manually stacked onto
         pallets and refrigerated at a constant

`temperature of 40`  `F until picked up by Food`

         Distribution Unit truck. Fresh eggs for use by
         supporting institutions will be issued directly
         from the farm based on menu requirements.
         These issues shall be recorded on a farm weigh
         bill and inventoried accordingly. Direct use

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         to other institutions is prohibited unless
         specifically approved by Central Farm Services.

      b. Eggs for shipment to the cracking plant are run
         daily. Eggs are fed by conveyor into an egg
         packer and packed into egg crates. Crated eggs
         are manually stacked onto pallets and stored in
         a refrigerated storage area at a contact

`temperature of 40`  `F.`

E. Storage/Inventory Control:

   1. Eggs are placed in egg cooler/storage room in daily
      lots, with date of production clearly marked on
      boxes.

   2. Storage area for eggs is maintained consistently at

`a temperature of 40`  `F or less. Regular checks are`

      performed to determine that temperature has not
      varied from this range due to equipment malfunctions
      or other factors.

   3. Storage area shall be maintained in an orderly
      manner at all times. Sanitation and pest control
      procedures for this area, as well as other areas
      where eggs are handled in any manner, must be
      addressed according to all applicable regulations
      and requirements.

   4. Eggs must be stored at least four (4) inches from
      walls and four (4) inches above the floor at all
      times to prevent possible contamination and
      facilitate proper sanitation. Eggs must be stored
      so as to provide adequate air circulation.

   5. At time of pickup by Food Distribution Unit truck,
      or delivery to Montgomery SP Food Service, the cases
      of eggs with earliest production date, within date
      range for shipment and use, are to be used.

   6. An inventory control system consisting of number of
      cases of eggs, dates produced, dates shipped and to
      whom, is to be maintained at all times.

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   7. Storage of supplies and equipment other than eggs is
      to be in an area separate and apart from processing
      and egg storage areas.

F. Record Keeping:

   1. Records of operation are kept on a daily basis.

      a. Livestock mortality is recorded daily, by
         house, and totaled.

      b. Egg production figures are recorded daily, by
         house, and totaled.

      c. Total dozens picked up by Food Distribution
         Unit or Montgomery SP Food Service are recorded
         on Waybill created at time of pickup (IVM01         0001, Attachment 3).

      d. Poundage of ingredients mixed and used for
         poultry feed, and other usages are recorded on
         a daily basis.

   2. Daily figures are compiled and submitted to the
      State Farm Administrator on a monthly basis by the
      10th of the following month. Reports submitted are:

      a. Livestock Monthly Report, (IVM01-0001,
         Attachment 6), which includes:

         1) Beginning inventory, by house.

         2) Mortality figures for the month, by house.

         3) Additions of a new house of poultry or
            slaughter of house of hens.

         4) Ending Book inventory.

      b. Feed Mill Operations Report, (IVM01-0009,
         Attachment 1), which details:

         1) Raw Materials on hand at the beginning of
            month, in tons.

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         2) Recipes from Vendors and other sources
            during month.

         3) Tons on hand at end of month.

         4) Resulting verified usage by ingredient and
            total feed mix.

G. Sanitation: Personnel, methods of operation, and facility
   must meet United States Department of Agriculture and
   Georgia Department of Agriculture standards and
   regulations, and must be approved by inspectors. The
   Information Resources Manager shall assist personnel in
   questions relating to sanitation.

H. Safety:

   1. Weekly safety meetings pertaining to work area
      specific topics will be mandatory. A copy of the
      meeting minutes including list of attendees should
      be maintained on site for a period of two (2) years.

   2. It will be the responsibility of all farm staff to
      monitor farm operations on a daily basis to insure
      the safety of both the staff and inmates assigned to
      this work area.

I. Quality Control:

   1. All staff should be conscientious of quality
      control.

   2. The farm manager will be specifically held
      responsible for the quality of all finished products
      leaving the farm operation.