SOP 409.04.25: Resignations_Terminations

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Resignations/Terminations|Policy Name: Resignations/Terminations|Policy Name: Resignations/Terminations|
|Policy Number: 409.04.25|Effective Date: 1/3/2018|Page Number: 1 of 2|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

I. Introduction and Summary:
It is the policy of the Food and Farm Service’s Subdivision to provide guidelines on
the actions that must be taken when the Food Service Director resigns, transfers, or is
terminated from his or her post. This policy is applicable to all Georgia Department
of Corrections (GDC) State Prisons and Centers which operates kitchens for
preparation of the GDC Master Menu. Exceptions may be made for contracted food
service operations.

II. Authority:
None

III. Definitions:
A. Food Service Management System - Computerized inventory system used by

Food and Farm to order, produce, and ship all food and supply items.

B. Physical Inventory - Actual count of all food and supply items and adjustments

made to the Food Service Computer System, if necessary.

C. Food Service Director - The highest ranking food service employee at each

facility.

IV. Statement of Policy and Applicable Procedures:
A. In the event the highest ranking Food Service employee is to be terminated or

resigns the following procedures should be followed:
1. The Food and Farm Services Central Office shall be notified;

2. A physical inventory will be conducted and verified by the Regional Food
Service Advisor;

3. The physical inventory shall be compared to the recorded inventory
displayed in the Food Service Computer Inventory System;

4. If discrepancies exist, corrections are to be made only after Food and Farm
Services appointed authority reviews and makes the appropriate changes;

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Resignations/Terminations|Policy Name: Resignations/Terminations|Policy Name: Resignations/Terminations|
|Policy Number: 409.04.25|Effective Date: 1/3/2018|Page Number: 2 of 2|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

5. Once discrepancies have been resolved, a copy of all documentation used to
verify the physical inventory shall be forwarded for review to the Food
Service Advisor of the facility; and

6. All discrepancies will be resolved before the director is released from all
liabilities to the department.

B. Arrangements are to be made to immediately rehire for the vacant position or to

temporarily fill with an emergency appointment.
1. When making emergency appointments for the duties of the Food Service
Director, those who have had experience with the Food Service Computer
System and inventory should be considered.

2. Once a permanent hire has been assigned to fill the position, the appointee
must receive training with the Food Service Computer System unless he or
she is previously experienced with the system. Prior to the appointee
assuming responsibilities in the food service operation, the appointee and
business manager must conduct a physical count of inventory and verify
inventory with the Food Service Computer System.

V. Attachments:
None

VI. Record Retention of Forms Relevant to this Policy:
None