SOP 409.04.27: Food Service Hazard Analysis Critical Control Point (HACCP) Plan

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 1 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

I. Introduction and Summary:
It is the policy of the Food and Farm Service’s Subdivision to provide instruction on
implementation of a Hazard Analysis Critical Control Point (HACCP) Plan for each
food service operation at all Georgia Department of Corrections (GDC) State Prisons
and Centers which operate kitchens for preparation of the GDC Master Menu.
Exceptions may include contracted food service operations.

II. Authority:
ACA Standards: 2-CO-4C-01, 4-4314, and 4-4325.

III. Definitions:
A. HACCP (Hazard Analysis Critical Control Point) Plan - A process that uses

a combination of proper food handling procedures, monitoring techniques, and
record keeping to ensure food safety.

B. Cook’s Worksheet - A listing of the Master Menu for a particular day. If

computer-generated, it will contain information on portion sizes, recipe
numbers, number of meals to be served, etc., otherwise, it will contain blanks to
manually enter this information.

C. Food Service Director/Manager - The highest-ranking food service employee

at a facility.

D. Potentially Hazardous Foods - Any perishable food which has an ingredient

such as milk, eggs, meat, poultry, fish, shellfish, or other potentially hazardous
ingredient that is capable of supporting rapid and progressive development of
infectious or disease causing agents.

E. Leftovers - Any food item that remains after meal service.

F. Proper Refrigeration - 41ºF or below.

G. Poor Quality - A product that does not meet specifications or displays signs of

damage, spoilage, or temperature abuse.

H. Specifications - Detailed description of product to be received or used.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 2 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

I. Perishable Foods - Any food item that easily spoils, decays, or breaks down
quickly.

J. Time and Temperature Abuse - Food that remained at a temperature favorable
for microorganism growth for an extended period of time. Food should not
remain between 41ºF and 135ºF for more than four (4) hours.

IV. Statement of Policy and Applicable Procedures:

A. Receiving of Food items:

1. Food deliveries should be carefully inspected all for proper labeling,
packaging, time and temperature abuse, and appearance to ensure safety
and quality of the product.

2. The temperature of all frozen and perishable foods shall be taken at the
point of receiving and shall be recorded on Attachment 1, Food Receiving
Temperature Log.

a. All frozen foods should be below 0ºF at receiving. If the product does
exceed 0ºF, immediate corrective action must be taken to get reduce
product temperature to below 0ºF. If the product is above 10ºF, then
the product should be refused. If the product or product’s package
appears wet or water damaged, contains ice crystals, contains a frozen
block of ice surrounding the product, or shows any other signs of
thawing and refreezing, the product should be refused.

b. All milk shall be received at temperatures above 32ºF but below 41ºF.
If the milk is above 41ºF, it should be refused.

c. All produce will be received at temperatures above 32ºF but below
42ºF. If it is not, the produce should be refused except under the
following conditions:

1) If the produce or items are received directly from a GDC Farm

fresh produce operation and have temperatures above 42ºF, their
temperature must be reduced to below 42ºF within six (6) hours
from receipt;

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 3 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

2) Cucumbers, squash and peppers shall be received at temperatures

less than 50ºF;

3) Bananas and ripe tomatoes shall be received at temperatures less

than 60ºF; and

4) Watermelons shall be received at temperatures less than 70ºF.

3. The physical condition of all food items shall be checked at the point of
receipt. Items under the following conditions shall be rejected:

a. Items that do not meet specifications;

b. Food items of poor quality;

c. Items with signs of time and temperature abuse;

d. Items with signs of insects or rodents (gnawed boxes, visible
droppings, tracking and/or discoloration of packaging); and

e. Damaged and/or leaking items.

4. Each individual case of product must be labeled with the date of receipt.

5. All food items shall be moved from the loading dock to the proper storage
location immediately.

a. Perishable foods must immediately be moved to a cooler. If
temperatures rise above 41ºF during this process, Food Service Staff
must ensure the product is immediately returned to a temperature
above 32ºF but below 41ºF.

Corrective Action: Product should be moved into a cooler and
stacked to allow for adequate airflow immediately. Three (3) inches to
four (4) inches spaces between the product allows for adequate

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 4 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

airflow. If a facility is unable to reduce the product temperature within
two (2) hours, the facility’s Food Service Advisor should be contacted.

b. Milk must be moved to a cooler immediately. If temperatures rise
above 41ºF, during this process, Food Service Staff must ensure the
product is returned to a temperature above 32ºF but below 41ºF,
immediately.

Corrective Action: Product should be moved into a cooler and
stacked to allow for adequate airflow immediately. Three (3) to four
(4) inches spaces between the product allows for adequate airflow. If a
facility is unable to reduce the product temperature within two (2)
hours, the facility’s Food Service Advisor should be contacted.

B. Storage Area Temperatures: The temperature of freezers, refrigerators, and

coolers shall be checked three (3) times in a 24-hour period and then recorded
each time on Attachment 3, Food Storage Temperature Log.
1. Cooler temperatures should be maintained at or below 41ºF.

2. Freezer temperatures should be maintained between 0ºF and -10ºF.

3. Warehouse temperatures should be maintained above 45ºF, but below 85ºF.

4. If cooler and freezer temperatures rise above the designated temperatures,
the facility's Maintenance Department shall be notified immediately to
initiate repair. The facility’s Maintenance Advisor and Food Service
Advisor shall also be notified immediately. Foods should be moved to other
coolers and freezers to preserve the product. If additional cooler and freezer
space is not available, Food and Farm Services Central Office shall be
contacted to request a refrigerated trailer.

C. Food Preparation: Foods must be handled in a way to prevent the growth of

harmful bacteria during all phases of the food preparation.
1. All fresh produce must be inspected and washed with fresh water prior to
being incorporated into a recipe or being served.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 5 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

2. All frozen foods will be thawed under proper refrigeration or submerged
under cold running water. Water temperature should be at or below 70ºF
and water flow should be strong enough to wash food particles into
overflow drain.

3. All frozen and perishable foods must be maintained below 41ºF until time
of preparation or beginning of meal service. If at any point the food
temperature rises to 41ºF or above, immediate corrective action must be
taken to reduce the food temperature to below 41ºF or the cooking process
must begin immediately. All times that a particular food item remains in the
food temperature danger zone during storage, preparation, serving, and
cooling shall not exceed four (4) hours cumulatively.

4. All foods should be prepared in small batches. Foods that require
refrigeration should be held at or below 41ºF until needed for preparation.
After an item has been used for preparation, it should be returned to the
refrigeration unit or cooked according to the recipe immediately. Items that
are normally stored in dry storage should also be prepared in small batches
then returned to their proper location or cooked according to the recipe.

5. Food must be cooked to proper temperatures. Final cooking temperature
shall be recorded on Attachment 2, Food Temperature Log.

a. Potentially hazardous foods shall be cooked to an internal temperature
of 135ºF or above.

b. Poultry products should be cooked to 165ºF.

c. Ground beef should be cooked to a minimum internal temperature of
155ºF for fifteen (15) seconds. (Farm Beef is an exception to this as it
contains chicken and should be cooked to 165ºF).

d. Cold foods should be kept at 41ºF or below.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 6 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

e. All leftover foods must be reheated to 165ºF for fifteen (15) seconds.
Leftover foods can only be reheated once.

f. Accumulated times in the danger zone (41ºF to 135ºF) shall not exceed
four (4) hours at any time in the life of the food items.

g. Food Service Directors, Managers and Food Service Supervisors shall
use thermometers to ensure the attainment and maintenance of proper
internal cooking, holding, and refrigeration temperature of all foods.

6. Food items must be properly handled during holding and meal service.

a. Cooked (hot) food items shall be moved to food warmers or insulated
food holders immediately and held above 135ºF.

b. Cold food items shall be stored under refrigeration, in coolers or
insulated food holders and held below 41ºF.

c. Cold foods shall be maintained below 41ºF and hot foods will be
maintained above 135ºF during transportation of bulk food to alternate
feeding locations.

7. Food Temperatures shall be recorded for all food items.

a. Temperatures of food items shall be taken at the following times and
shall be recorded on Attachment 2, Food Temperature Log:

1) At the completion of the cooking process;

2) Halfway between placement of food in holding container and
beginning of meal service;

3) At the beginning of meal service;

4) Halfway between beginning and end of meal service; and

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 7 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

5) At the end of meal service.

8. Food Service Directors, Managers and Supervisors shall adjust cooking
times to ensure that food items are not prepared or placed on the serving
line more than one (1) hour prior to serving.

9. If at any time food temperatures rise or fall into the temperature danger
zone during the food holding or serving process, corrective action must be
taken immediately.

10. All food items shall be properly handled on the serving line. All hot foods

must be inserted into a working hot well on the serving line. All cold foods
must be inserted into a working cold well on the serving line or in an iced
container or holding area. No more than one (1) pan of any item should be
on the serving line at one (1) time; all additional pans should be held in
food warmers, refrigerators, or insulated food carriers until the item is
needed.

11. Proper food temperatures shall be maintained. This includes plating hot

foods at 135ºF above and plating cold foods below 41ºF.

12. Tray Preparation for Isolation Meal Service:

a. Proper food temperatures must be maintained. This includes plating
hot foods at above 135ºF and plating cold foods below 41ºF.

b. Food may not be plated on isolation trays more than fifteen (15)
minutes prior to departure of trays from the kitchen to the feeding
location.

c. The temperature of food at completion of isolation tray plating shall be
taken by Food Service staff and recorded on Attachment 2, Food
Temperature Log. The person receiving the isolation trays shall also
record the temperature at the point of tray receipt.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 8 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

d. All isolation trays shall be replaced as needed. Food Service staff shall
continually check for broken seams, water inside of trays, burns, cuts,
etc.

e. The same care must be taken for all medical trays prepared including
diet snacks.

13. Food items being retained as a leftover must be handled as outlined in

recipe instructions and in Attachment 4 , List of Food Items That Cannot Be
Used as Leftovers:

a. All foods shall be placed in shallow pans and placed under
refrigeration immediately;

b. Leftovers shall be covered tightly and labeled with the product
description and date of preparation. All leftovers must be used within
72-hours of preparation;

c. All food items retained as a leftover must be below 70ºF within two (2)
hours and below 41ºF within six (6) hours from the time in which
temperature was recorded at the end of meal service.

1) Temperature of food two (2) hours after meal service must be
recorded on Attachment 2, Food Temperature Log.

2) If the temperature of food is not below 70ºF with two (2) hours
after meal service, food must be reheated and the process must
begin again or the food must be discarded.

d. Staff has an additional four (4) hours to reduce temperature of food to
below 41ºF from the time when food temperature was recorded two (2)
hours after meal service.

1) Temperatures of food six (6) hours from meal service must be
recorded on Attachment 2, Food Temperature Log.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 9 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

2) If temperature of food is not below 41ºF six (6) hours from meal
service, food must be discarded.

3) The total amount of time a food item remains in the temperature
danger zone should not exceed four (4) hours.

4) Potentially hazardous foods should not be retained for leftovers if
the food was transferred to an alternate feeding location, or the
temperature fell into the temperature danger zone (between 41ºF
and 135ºF) for more than four (4) hours.

e. If Food Service Staff is not on duty to record the temperature of
leftovers at the two (2) or six (6) hour interval after the evening meal,
Food Service Staff must record the temperature of leftovers as their
last duty of the day. If food is not projected to be at 70ºF in two (2)
hours or below 41ºF in six (6) hours, corrective action must be taken
prior to leaving for the day.

f. The Food Service Director or designee shall indicate on the cook’s
worksheet when and how leftover items are to be used on the day in
which leftovers are to be served or incorporated into a recipe

g. All HACCP guidelines specified on food service recipes must be
followed for leftovers.

h. All leftovers must be reheated to 165ºF for fifteen (15) seconds.
Leftovers may only be reheated once, therefore if leftover food items
are to be incorporated into a new food product then the entire product
cannot be used as a leftover and must be discarded after service.
However, it is not a recommended practice to incorporate leftover food
items into newly prepared items.

i. If proper product quantities are being used, there should be minimal
leftovers. Progressive cooking is required.

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|Policy Name: Food Service Hazard Analysis Critical Control Point (HACCP) Plan|
|Policy Number: 409.04.27|Effective Date: 9/7/17|Page Number: 10 of 10|
|Authority: Commissioner
|Originating Division:
Executive Division (Georgia
Correctional Industries - Food
and Farm Services)|Access Listing:
Level I: All Access
|

14. All Food Service Staff and offenders must ensure that the utmost care is

taken to maintain clean and sanitary facilities. See SOP 409.04.10
Sanitation for Food Service sanitation procedures and all other sanitation
processes listed throughout Food and Farm SOPS.

15. Each facility must keep a certified Food Safety Manager on staff at all

times. If the certified Food Safety Manager must be away from the facility,
the Director must appoint someone to ensure the HAACP Plan is followed
and all aspects of the food safety program are met.

V. Attachments:

Attachment 1: Food Receiving Temperature Log;
Attachment 2: Food Temperature Log;
Attachment 3: Daily Food Storage Temperature Log; and
Attachment 4: List of Food Items That Cannot Be Used as Leftovers.

VI. Record Retention of Forms Relevant to this Policy:

Upon completion, Attachments 1, 2, and 3 shall be kept in a local food service filing area
for six (6) years, one (1) year active and five (5) years inactive, then destroyed.
Attachment 4 shall be maintained locally until obsolete or replaced, then destroyed.