SOP 409.03.09: Feed Mill Operations

|GEORGIA DEPARTMENT OF CORRECTIONS
Standard Operating Procedures|Col2|Col3|
|---|---|---|
|`Functional Area: `
`CORRECTIONS DIVISION/`
`FACILITIES OPERATIONS`|`Reference Number: `
`IVM01-0009`|`Revises`
`Previous`
`Effective Date:`
`12/15/02`|
|`Subject:`
`Feed Mill Operations`|||
|`Authority:`
`DONALD/ADAMS`|`Effective Date:`
` 9/01/04`|`Page``1`` of`
`5 `|

I. POLICY:

   Feed mills shall operate to provide quality livestock feeds
   for GDC livestock; feeds shall be formulated to comply with
   USDA and FDA regulations and meet the nutritional needs of
   livestock at a reasonable cost.

II. APPLICABILITY:

   All GDC Farm Service operated feedmills; specifically, those
   currently in operation at Lee Arrendale SP, Joe Kennedy Farm,
   Rogers SP, and Montgomery SP.

III. RELATED DIRECTIVES:

   NONE

IV. DEFINITIONS:

   NONE

V. ATTACHMENTS:

   Attachment 1 - Monthly Feedmill Operations Report

   Attachment 2 - Feedmill Inventory Adjustment Report

VI. PROCEDURE:

   A. Receipt of Feed Ingredients:

      1. Feed ingredients received and processed through the
         feedmill operation shall receive the proper care and
         processing as outlined herein.

|Functional Area:
CORRECTIONS DIVISION/
FACILITIES OPERATIONS|Prev. Eff. Date:
12/15/02|Page 2 of
5|
|---|---|---|
|`Functional Area:`
`CORRECTIONS DIVISION/`
`FACILITIES OPERATIONS`|`Effective Date:`
`9/01/04`|`Reference Number:`
`IVM01-0009`|

   2. Product received will be inspected for quality prior
      to receipt. Only feed ingredients considered to be
      of quality acceptable for processing into feed
      rations will be received. All others will be
      refused.

   3. Feed ingredients such as corn, soybean meal, peanut
      hulls, etc. will be accurately weighed upon receipt,
      with weight recorded on scale ticket.

B. Inventory and Record Keeping:

   1. A complete inventory of all feed ingredients on hand
      is to be consistently maintained.

   2. Monthly report of all inventory and feed
      distribution is submitted each month using Monthly
      Feed Mill Operations Report (Attachment 1). This
      form is to be completed as follows:

      a. Column 1: Tons of feed, minerals, etc., on hand
         at the beginning of the relevant month are
         listed by separate ingredient. Amount should
         always agree with ending inventory from the
         previous month. Any discrepancies should be
         explained on the form.

      b. Column 2: Feed ingredients received from
         vendors during the month should be totaled by
         ingredient.

      c. Column 3: If any feed is received from
         institutional farms during the month, the entry
         should be made beside the correct type.

      d. Column 4: Tons on hand at end of month are
         listed by ingredient.

      e. Column 5: Spoilage and Waste--all spoilage and
         waste is to be reported and explained.

      f. Column 6: Usage in Tons for Month--determined
         from records of actual usage during the month.

      g. Summary: Usage in tons issued to each
         enterprise (i.e., beef, dairy, swine, and

|Functional Area:
CORRECTIONS DIVISION/
FACILITIES OPERATIONS|Prev. Eff. Date:
12/15/02|Page 3 of
5|
|---|---|---|
|`Functional Area:`
`CORRECTIONS DIVISION/`
`FACILITIES OPERATIONS`|`Effective Date:`
`9/01/04`|`Reference Number:`
`IVM01-0009`|

         poultry) is totaled and entered. Totals added
         together should equal total from column 6.

C. Feed Processing:

   1. Processing of feed ingredients into livestock
      rations is conducted under the following procedures:

      a. Feed is mixed according to specifications
         established by nutrition specialists.

      b. Medications that are incorporated into
         livestock rations are analyzed three times each
         year if the medication being used is subject to
         federal guidelines and once each year if there
         is no federal guideline for that specific
         medication.

      c. Accurate records are kept regarding the amount
         and kinds of medications mixed into livestock
         rations. The bin number where rations
         containing these medications are stored must be
         included in these records.

D. Testing of Livestock Feed:

   1. Corn is analyzed for the presence of alfatoxin at
      the feedmill site. Samples are submitted to the
      state-testing laboratory for complete analysis on a
      periodic basis.

   2. Laboratory analysis for nutrient content of rations
      will be conducted a minimum of four times per year.

E. Personnel:

   1. Overall feedmill operation is under the direction of
      the institutional farm manager.

   2. Feedmill supervisor is responsible for daily
      feedmill operations.

F. Security:

   1. Supervision and control of inmates is determined by
      security classification, and is conducted in

|Functional Area:
CORRECTIONS DIVISION/
FACILITIES OPERATIONS|Prev. Eff. Date:
12/15/02|Page 4 of
5|
|---|---|---|
|`Functional Area:`
`CORRECTIONS DIVISION/`
`FACILITIES OPERATIONS`|`Effective Date:`
`9/01/04`|`Reference Number:`
`IVM01-0009`|

      adherence to departmental and institutional rules
      and regulations.

   2. All feedmill staff in non-security positions shall
      be acutely aware of the need for inmate security at
      all times and shall support correctional officers in
      security-related functions if it is necessary for
      the maintenance of security. Said staff shall also
      observe all facility rules concerning security in
      all contexts, and shall seek clarification from
      supervisors or correctional officers when in doubt
      concerning some security aspect of the farm
      operation.

G. Samples:

   1. Finish feed product samples will be taken quarterly
      and sent to laboratory to be tested to assure feed
      ingredient requirements are being met.

H. Corn Test:

   1. Alfatoxin test will be pulled on all corn received,
      farm grown or purchased.

   2. Alfatoxin levels should be in the acceptable range
      for its intended use.

   3. Inventory adjustments are to be noted using
      (Attachment 2) and submitted to the State Farm
      Administrator’s office with monthly feedmill report.
      The Farm Manager must sign the adjustment forms.

I. Inventory Adjustments:

   1. It is the farm managers’ responsibility to insure
      that an accurate inventory is maintained on all feed
      ingredients.

   2. Inventory adjustments required to offset shrinkage
      and waste will be made as follows:

      a. All bulk items (i.e. Corn, soybean meal, fat,
         etc.) will be adjusted each time storage bin is
         emptied.

|Functional Area:
CORRECTIONS DIVISION/
FACILITIES OPERATIONS|Prev. Eff. Date:
12/15/02|Page 5 of
5|
|---|---|---|
|`Functional Area:`
`CORRECTIONS DIVISION/`
`FACILITIES OPERATIONS`|`Effective Date:`
`9/01/04`|`Reference Number:`
`IVM01-0009`|

         b. All bagged feed ingredients will be adjusted
            monthly.

   J. Safety:

      1. Weekly safety meetings pertaining to work area
         specific topics will be mandatory. A copy of the
         meeting minutes including list of attendees should
         be maintained on site for a period of two (2) years.

      2. It will be the responsibility of all farm staff to
         monitor farm operations on a daily basis to insure
         the safety of both the staff and inmates assigned to
         this work area.

VII. RETENTION SCHEDULE:

   Attachments 1 and 2 of this SOP will be kept locally for three
   years, one year in an active file and two years inactive. A
   copy should be forwarded to the Central Farm Office to be kept
   for five years, one year in an active file and five years
   inactive, then destroyed.